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Use a screen reader to join a meeting in Microsoft Teams

Use a screen reader to join a meeting in Microsoft Teams

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use your keyboard and a screen reader to accept or decline meeting invitations, and to join meetings in Microsoft Teams for Windows. We have tested it with JAWS and NVDA, but it might work with other screen readers as long as they follow common accessibility standards and techniques. You'll also learn how to mute and unmute your audio and how to start and stop sharing your screen during a meeting.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • To learn more about screen readers, go to How screen readers work with Microsoft Office.

  • Recent versions of JAWS no longer have the virtual PC cursor mode set as default for Microsoft Teams. For instructions on how to switch the virtual PC cursor mode on, go to Enable the JAWS virtual cursor.

  • To quickly access the keyboard shortcuts list from within Microsoft Teams, press Ctrl+E, type the forward slash character followed by the word keys, and then press Enter.

In this topic

Accept or decline a meeting invitation

  1. In Microsoft Teams, press Ctrl+4 to go to the Meetings view.

  2. Do one of the following:

    • If there is no ongoing meeting and the meeting you want to accept or decline is the next one on your schedule, it is already open in the content pane. Proceed to step 3.

    • If you're in another meeting currently, or the meeting you want to accept or decline is upcoming later on your schedule, press the Tab key repeatedly until you reach the Agenda view button, and then press Enter. (If you hear the Day view button instead, you don't need to press Enter to change the view.) Press the Tab key once, and then press the Down arrow key to move down on the list of upcoming meetings. When you hear the meeting you want, press Enter. The meeting opens in the content pane.

  3. Press the Tab key repeatedly until you reach the Accept or Decline button, and press Enter.

    The meeting is accepted or declined and an email reply is sent to the meeting organizer.

Note: In NVDA this is called the browse mode. In JAWS it is called the virtual cursor mode.

  1. In Microsoft Teams, press Ctrl+4 to go to the Meetings view.

  2. Do one of the following:

    • If there is no ongoing meeting and the meeting you want to accept or decline is the next one on your schedule, it is already open in the content pane. Proceed to step 3.

    • If you're in another meeting currently, or the meeting you want to accept or decline is upcoming later on your schedule, press B repeatedly until you reach the Agenda view button, and then press Enter. (If you hear the Day view button instead, you don't need to press Enter to change the view.) Press the Tab key once, and then press the Down arrow key to move down on the list of upcoming meetings. When you hear the meeting you want, press Enter. The meeting opens in the content pane.

  3. Press B repeatedly until you reach the Accept or Decline button, and press Enter.

    The meeting is accepted or declined and an email reply is sent to the meeting organizer.

Join a meeting

  1. In Microsoft Teams, press Ctrl+4 to go to the Meetings view.

  2. Press the Tab key until you reach the Agenda view or Day view button. If you hear "Agenda view," press Enter. If you hear "Day view," you're in the right view already and don't need to press Enter.

  3. Press the Tab key once, and then press the Down arrow key to move down on the meetings list. When you hear the meeting you want to join, press Spacebar to begin connecting.

  4. To join the meeting with the default settings, press Spacebar again.

Note: In NVDA this is called the browse mode. In JAWS it is called the virtual cursor mode.

  1. In Microsoft Teams, press Ctrl+4 to go to the Meetings view.

  2. Press B until you reach the Agenda view or Day view button. If you hear "Agenda view," press Enter. If you hear "Day view," you're in the right view already and don't need to press Enter.

  3. Press the Tab key once, and then press the Down arrow key to move down on the meetings list. When you hear the meeting you want to join, press Spacebar to begin connecting.

  4. To join the meeting with the default settings, press Spacebar again.

Mute or unmute your audio

While in a meeting in Microsoft Teams, press Ctrl+Shift+M to mute or unmute your microphone.

Share your screen

You can share, for example, your desktop, a program window, or PowerPoint presentations.

Note: What you can share and how the sharing works depends on the organization hosting the meeting, so all the features and functionality described below may not be applicable in your meeting.

  1. While in a meeting in Microsoft Teams, press the Tab key to move forward between the items on the screen, or Shift+Tab to move backward.

  2. When you reach the Open sharetray button, press Enter. With NVDA, you hear: "Desktop list." With JAWS, you hear: "Sharing panel open."

  3. Do one of the following:

    • To share your entire desktop, press Enter.

    • To share a program window, press the Tab key once. You hear: "Share window." Press the Right arrow key until you hear the program you want to share, and press Enter.

    • To share a PowerPoint presentation that you've worked on recently, press the Tab key until you hear: "Share a PowerPoint presentation." Press the Right arrow key until you hear the presentation you want to share, and then press Enter.

    • To browse for more PowerPoint presentations, press the Tab key until you hear "Browse PPT files," and press Enter. Press the Down or Up arrow key to navigate to a location and press Enter to select. Find your file in the selected location, and press Enter.

    You hear: "Sharing has begun."

  4. To stop sharing, do one of the following:

    • If you're sharing your desktop, press Alt+Tab, and then press the Tab key repeatedly until you reach the Stop sharing button and press Enter.

    • If you're sharing a presentation, press the Tab key until you reach the Stop presenting button and press Enter.

Note: In NVDA this is called the browse mode. In JAWS it is called the virtual cursor mode.

  1. While in a meeting in Microsoft Teams, press B or Shift+B until you reach the Open sharetray button. Press Enter. You hear: "Desktop list."

  2. Do one of the following:

    • To share your entire desktop, press Enter twice.

    • To share a program window, press the Tab key once. You hear: "Share window." Press Enter. Then press the Right arrow key until you hear the program you want to share, and press Enter.

    • To share a PowerPoint presentation that you've worked on recently, press the Tab key until you hear: "Share a PowerPoint presentation." Press Enter. Press the Right arrow key until you hear the presentation you want to share, and then press Enter.

    • To browse for more PowerPoint presentations, press B until you hear "Browse PPT files," and press Enter. Press the Down or Up arrow key to navigate to a location and press Enter to select. Find your file in the selected location, and press Enter.

    You hear: "Sharing has begun."

  3. To stop sharing, do one of the following:

    • If you're sharing your desktop, press B or Shift+B until you reach the Stop sharing button and press Enter.

    • If you're sharing a presentation, press the Tab key until you reach the Stop presenting button and press Enter.

Leave a meeting

  1. While in a meeting in Microsoft Teams, press the Tab key until you reach the Hang up button. Press Enter.

Note: In NVDA this is called the browse mode. In JAWS it is called the virtual cursor mode.

  1. While in a meeting in Microsoft Teams, press B or Shift+B until you reach the Hang up button. Press Enter.

See also

Use a screen reader to schedule a meeting in Microsoft Teams

Use a screen reader to work with files in Microsoft Teams

Keyboard shortcuts for Microsoft Teams

Basic tasks using a screen reader with Microsoft Teams

Set up your device to work with accessibility in Office 365

Use a screen reader to explore and navigate Microsoft Teams

Use your keyboard and VoiceOver, the built-in Mac OS screen reader, to accept or decline meeting invitations, and to join meetings in Microsoft Teams on Mac. Learn how to mute and unmute your audio and how to start and stop sharing your screen during a meeting.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in macOS screen reader, VoiceOver. To learn more about using VoiceOver, go to VoiceOver Getting Started Guide.

In this topic

Accept or decline a meeting invitation

  1. In Microsoft Teams, press Command+4 to go to the Meetings view.

  2. If there is no ongoing meeting and the meeting you want to accept or decline is the next one on your schedule, it is already open in the content pane.

    If you're in another meeting currently, or the meeting you want to accept or decline is upcoming later on your schedule, press the Tab key repeatedly until you reach the Agenda view button, and then press Return. (If you hear the Day view button instead, you don't need to press Return to change the view.) Press the Tab key once, and then press the Down arrow key to move down on the list of upcoming meetings. When you hear the meeting you want, press Return. The meeting opens in the content pane.

  3. Press the Tab key repeatedly until you reach the Accept or Decline button, and press Return.

    The meeting is accepted or declined and an email reply is sent to the meeting organizer.

Join a meeting

  1. In Microsoft Teams, press Command+4 to go to the Meetings view.

  2. Press the Tab key until you reach the Agenda view or Day view button. If you hear "Agenda view," press Return. If you hear "Day view," you're in the right view already and don't need to press Return.

  3. Press the Tab key once, and then press the Down arrow key to move down on the meetings list. When you hear the meeting you want to join, press Spacebar to begin connecting.

  4. To join the meeting with the default settings, press Spacebar again.

  5. To leave the meeting, press the Tab key repeatedly until you hear "Hang up," and press the Spacebar.

Mute or unmute your audio

While in a meeting in Microsoft Teams, press Command+Shift+M to mute or unmute your microphone.

Share your screen

  1. While in a meeting in Microsoft Teams, press the Tab key to move forward between the items on the screen, or Shift+Tab to move backward.

  2. When you reach the Open sharetray button, press Return.

  3. You can share, for example, your desktop, a program window, or files.

    Note: What you can share and how the sharing works depends on the organization hosting the meeting, so all the features and functionality described below may not be applicable in your meeting.

    Do one of the following:

    • To share your entire desktop, press Return.

    • To share a program window, press the Tab key once, and then press the Right arrow key until you hear the program you want to share, and press Return.

    • To share a file from Microsoft Teams, press the Tab key twice, and then press the Right arrow key until you hear the file you want to share, and press Return.

    • To browse for more files, press the Tab key three times and press Return. Press the Down or Up arrow key to navigate to a location and press Return to select. Find your file in the selected location, and press Return.

  4. To stop sharing, press Command+Shift+Spacebar, and then press the Tab key until you reach the Stop presenting button and press Return.

See also

Use a screen reader to schedule a meeting in Microsoft Teams

Use a screen reader to work with files in Microsoft Teams

Keyboard shortcuts for Microsoft Teams

Basic tasks using a screen reader with Microsoft Teams

Set up your device to work with accessibility in Office 365

Use a screen reader to explore and navigate Microsoft Teams

Use your keyboard and a screen reader to accept or decline meeting invitations, and to join meetings in Microsoft Teams on the web. We have tested it with Narrator, JAWS, and NVDA, but it might work with other screen readers as long as they follow common accessibility standards and techniques. You'll also learn how to mute and unmute your audio during a meeting and how to share a presentation during a meeting.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • To learn more about screen readers, go to How screen readers work with Microsoft Office.

  • Recent versions of JAWS no longer have the virtual PC cursor mode set as default for Microsoft Teams. For instructions on how to switch the virtual PC cursor mode on, go to Enable the JAWS virtual cursor.

  • To quickly access the keyboard shortcuts list from within Microsoft Teams, press Ctrl+E, type the forward slash character followed by the word keys, and then press Enter.

  • When you use Microsoft Teams on the web, we recommend that you use Microsoft Edge as your web browser and Narrator as your screen reader. Because Microsoft Teams on the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not Microsoft Teams on the web.

    If you use Chrome or Firefox as your web browser, we recommend that you use JAWS or NVDA as your screen reader.

In this topic

Accept or decline a meeting invitation

  1. In Microsoft Teams, press Ctrl+Shift+4 to go to the Meetings view.

  2. Do one of the following:

    • If there is no ongoing meeting and the meeting you want to accept or decline is the next one on your schedule, it is already open in the content pane. Proceed to step 3.

    • If you're in another meeting currently, or the meeting you want to accept or decline is upcoming later on your schedule, press the Tab key repeatedly until you reach the Agenda view button, and then press Enter. (If you hear the Day view button instead, you don't need to press Enter to change the view.) Press the Tab key once, and then press the Down arrow key to move down on the list of upcoming meetings. When you hear the meeting you want, press Enter. The meeting opens in the content pane.

  3. Press the Tab key repeatedly until you reach the Accept or Decline button, and press Enter.

    The meeting is accepted or declined and an email reply is sent to the meeting organizer.

Note: In NVDA this is called the browse mode, in JAWS it is called the virtual cursor mode, and in Narrator it is called the scan mode.

  1. In Microsoft Teams, press Ctrl+Shift+4 to go to the Meetings view.

  2. Do one of the following:

    • If there is no ongoing meeting and the meeting you want to accept or decline is the next one on your schedule, it is already open in the content pane. Proceed to step 3.

    • If you're in another meeting currently, or the meeting you want to accept or decline is upcoming later on your schedule, press B repeatedly until you reach the Agenda view button, and then press Enter. (If you hear the Day view button instead, you don't need to press Enter to change the view.) Press the Tab key once, and then press the Down arrow key to move down on the list of upcoming meetings. When you hear the meeting you want, press Enter. The meeting opens in the content pane.

  3. Press B repeatedly until you reach the Accept or Decline button, and press Enter.

    The meeting is accepted or declined and an email reply is sent to the meeting organizer.

Join a meeting

  1. In Microsoft Teams, press Ctrl+Shift+4 to go to the Meetings view.

  2. Press the Tab key until you reach the Agenda view or Day view button. If you hear "Agenda view," press Enter. If you hear "Day view," you're in the right view already and don't need to press Enter.

  3. Press the Tab key once, and then press the Down arrow key to move down on the meetings list. When you hear the meeting you want to join, press Spacebar to begin connecting.

    If you get a popup asking for permission to use your microphone, press the Tab key once to move to the Allow button and press Spacebar.

  4. To join the meeting with the default settings, press Spacebar again.

Note: In NVDA this is called the browse mode, in JAWS it is called the virtual cursor mode, and in Narrator it is called the scan mode.

  1. In Microsoft Teams, press Ctrl+Shift+4 to go to the Meetings view.

  2. Press B until you reach the Agenda view or Day view button. If you hear "Agenda view," press Enter. If you hear "Day view," you're in the right view already and don't need to press Enter.

  3. Press the Tab key once, and then press the Down arrow key to move down on the meetings list. When you hear the meeting you want to join, press Spacebar to begin connecting.

    If you get a popup asking for permission to use your microphone, press B once to move to the Allow button and press Spacebar.

  4. To join the meeting with the default settings, press Spacebar again.

Mute or unmute your audio

While in a meeting in Microsoft Teams, press Ctrl+Shift+M to mute or unmute your microphone.

Share your screen

You can share PowerPoint presentations. Desktop sharing is not yet supported in Microsoft Teams on the web. To share your desktop or a program window, use the full desktop version of Microsoft Teams.

Note: What you can share and how the sharing works depends on the organization hosting the meeting, so all the features and functionality described below may not be applicable in your meeting.

  1. While in a meeting in Microsoft Teams, press the Tab key or Shift+Tab until you reach the Open sharetray button, and then press Enter.

  2. Do one of the following:

    • To share a PowerPoint presentation that you've worked on recently, press the Tab key until you hear: "Share a PowerPoint presentation." Press the Right arrow key until you hear the presentation you want to share, and then press Enter.

    • To browse for more PowerPoint presentations, press the Tab key until you hear "Browse PPT files," and press Enter. Press the Down or Up arrow key to navigate to a location and press Enter to select. Find your file in the selected location, and press Enter.

    You hear: "Sharing has begun."

  3. To stop sharing your presentation, press the Tab key until you reach the Stop presenting button and press Enter.

Note: In NVDA this is called the browse mode, in JAWS it is called the virtual cursor mode, and in Narrator it is called the scan mode.

  1. While in a meeting in Microsoft Teams, press B or Shift+B until you reach the Open sharetray button. Press Enter.

  2. Do one of the following:

    • To share a PowerPoint presentation that you've worked on recently, press the Tab key until you hear: "Share a PowerPoint presentation." Press Enter. Press the Right arrow key until you hear the presentation you want to share, and then press Enter.

    • To browse for more PowerPoint presentations, press B until you hear "Browse PPT files," and press Enter. Press the Down or Up arrow key to navigate to a location and press Enter to select. Find your file in the selected location, and press Enter.

    You hear: "Sharing has begun."

  3. To stop sharing, press the Tab key until you reach the Stop presenting button and press Enter.

Leave a meeting

  1. While in a meeting in Microsoft Teams, press the Tab key until you reach the Hang up button. Press Enter. You hear: "You have left the meeting."

Note: In NVDA this is called the browse mode, in JAWS it is called the virtual cursor mode, and in Narrator it is called the scan mode.

  1. While in a meeting in Microsoft Teams, press B or Shift+B until you reach the Hang up button. Press Enter. You hear: "You have left the meeting."

See also

Use a screen reader to schedule a meeting in Microsoft Teams

Use a screen reader to work with files in Microsoft Teams

Keyboard shortcuts for Microsoft Teams

Basic tasks using a screen reader with Microsoft Teams

Use a screen reader to explore and navigate Microsoft Teams

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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