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Sync notebooks manually

Automatic synchronization of shared notebooks is turned on by default. If you do not want others to see the changes that you make to shared notebooks until you are finished editing them (for example, while you are still checking facts), you can temporarily disable automatic synchronization and turn it back on at a later time.

Turn off automatic notebook synchronization

  1. To sync manually, click File >View Sync Status.

  2. In the Shared Notebook Synchronization dialog box, click Sync manually.

    Important: When you work offline, OneNote no longer attempts to synchronize any notebook changes that you make on your computer, even if you exit and restart OneNote at a later time. No one else can see your changes to the notebooks until you turn the automatic notebook synchronization feature back on.

Turn automatic notebook synchronization back on

  1. To restore automatic sync, click File >View Sync Status.

  2. In the Shared Notebook Synchronization dialog box, click Sync automatically whenever there are changes, and then click Sync All.

  3. Click Close when synchronization is finished.

Turn off automatic notebook synchronization

  1. To work offline, click File >View Sync Status.

  2. In the Shared Notebook Synchronization dialog box, click Work offline.

    Important: When you work offline, OneNote no longer attempts to synchronize any notebook changes that you make on your computer, even if you exit and restart OneNote at a later time. No one else can see your changes to the notebooks until you turn the automatic notebook synchronization feature back on.

Turn automatic notebook synchronization back on

  1. To restore automatic sync, click File >View Sync Status.

  2. In the Shared Notebook Synchronization dialog box, click Sync automatically whenever there are changes, and then click Sync All.

  3. Click Close when synchronization is finished.

Turn off automatic notebook synchronization

  1. Open the shared notebook for which you want to disable automatic synchronization between your computer and the shared notebook file.

  2. On the File menu, point to Sync, and then click Work Offline.

    Important: When you work offline, OneNote no longer attempts to synchronize any notebook changes that you make on your computer, even if you exit and restart OneNote at a later time. No one else can see your changes to the notebooks until you turn the automatic notebook synchronization feature back on.

Turn automatic notebook synchronization back on

  1. Open the shared notebook for which you want to enable automatic synchronization between your computer and the shared notebook file.

  2. On the File menu, point to Sync, and then click Notebook Sync Status.

  3. In the Shared Notebook Synchronization dialog box, click Sync automatically whenever there are changes, and then click Sync Now.

  4. Click Close when notebook synchronization is finished.

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