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Create an email message in Outlook

Important: Steps may be different between new and classic Outlook for Windows. To determine which version of Outlook you're using, look for File on the ribbon. If there's no File option, follow the steps under the New Outlook tab. If the File option appears, select the tab for Classic Outlook.

  1. From the ribbon, select New > Mail, or press Ctrl + N.

    Screenshot showing New mail icon in the ribbon

    Tip:  This is the ribbon for new Outlook. If your ribbon looks different, you might be using classic Outlook.

  2. If multiple email accounts are configured in Outlook, From:<accountname> appears at the top of the new message. To change the account you want the message sent from, select the dropdown and choose another account.

  3. In the To, Cc, or Bcc boxes, enter the recipients' email address or names. 

    Tip: As you start typing a recipient's name, Outlook will suggest the names of people you've emailed before. Those you've emailed most recently will be listed as Suggested contacts. You can pick a name from the list, type a full name or email address, or select To, Cc, or Bcc to select a name or names from the address book.

    To view a list of recipients, select the To, Cc, or Bcc button. From the Add recipients window, select the names you want to include in your message.

    If Bcc doesn't appear as a button on your message, select Bcc to the right of the To button. For more info about how to always display Bcc, see Show, hide, and view the Bcc (blind carbon copy) field.

  4. In the Add a subject field, type the subject of the message.

  5. Click Attach File to add an attachment. Or click Attach Item to attach Outlook items, such as email messages, tasks, contacts, or calendar items.

  6. Select Insert Attach file to add an attachment. 

    Screenshot of ribbon showing Attach file under the Insert menu

    Tip: If you don’t like the font or style of your mail, you can change the way it looks. It’s also a good idea to check the spelling in your message before sending.

  7. After you finish composing your message, select Send.

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  1. From the ribbon, select New Email, or press Ctrl + N.

    New email

  2. If multiple email accounts are configured in Outlook, the From button appears and the account that will send the message is shown. To change the account, click From and pick the account you want to use.

  3. In the Subject box, type the subject of the message.

  4. Enter the recipients' email addresses or names in the To, Cc, or Bcc boxes. Separate multiple recipients with a semicolon.

    Tip: As you start typing a recipient's name, Outlook will suggest the names of people you've emailed before. Those you've emailed most recently will be listed as Recent People and those you've emailed less frequently will appear as Other Suggestions. You can pick a name from the list, type a full name or email address, or click To, Cc, or Bcc to select a name or names from the address book.

    To select recipients' names from a list in the Address Book, click To, Cc, or Bcc, and then click the names that you want.

    If Bcc isn't shown and to display Bcc for this and all future messages, click OptionsShow FieldsBcc.

  5. Click Attach File to add an attachment. Or click Attach Item to attach files in Outlook, such as email messages, tasks, contacts, or calendar items.

    Attach file to a message

    Tip: If you don’t like the font or style of your mail, you can change the way it looks. It’s also a good idea to check the spelling in your message before sending.

  6. After you finish composing your message, click Send.

    Note: If you can't find the Send button, you may need to configure an email account.

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