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Insert or create a table

Insert a table

In Microsoft Outlook, you can insert a table into an e-mail message, or you can insert one table into another table to create a more complex table.

  1. Click where you want to insert a table.

  2. On the Insert tab, in the Tables group, click Table, and then, under Insert Table, drag to select the number of rows and columns that you want.

    Drag to select a table

You can use the Insert Table command to choose the table dimensions and format before you insert the table into an e-mail message.

  1. Click where you want to insert a table.

  2. On the Insert tab, in the Tables group, click Table, and then click Insert Table.

    Insert table

  3. Under Table size, enter the number of columns and rows.

  4. Under AutoFit behavior, choose options to adjust the table size.

  5. Click OK.

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Create a table

You can create a table by drawing the rows and columns that you want or by converting text to a table.

You can draw a complex table — for example, one that contains cells of different heights or a varying number of columns per row.

  1. Click where you want to create the table.

  2. On the Insert tab, in the Tables group, click Table, and then click Draw Table.

    Draw Table

    The pointer changes to a pencil.

  3. To define the outer table boundaries, draw a rectangle. Then draw the column lines and row lines inside the rectangle.

    how to draw table

  4. To erase a line or block of lines, in Outlook 2013 or 2016:

    1. Under Table Tools, on the Layout tab, in the Draw group, click Eraser.

    2. Click the line that you want to erase. To erase the entire table, see Delete cells, rows, or columns in a table, or delete a table.

    To erase a line or block of lines, in Outlook 2007 or 2010:

    1. Under Table Tools, on the Design tab, in the Draw Borders group, click Eraser.

    2. Click the line that you want to erase. To erase the entire table, see Delete cells, rows, or columns in a table, or delete a table.

  5. When you finish drawing the table, click in a cell and start typing or insert a graphic.

  1. Insert separator characters — such as commas or tabs — to indicate where you want to divide the text into columns. Use paragraph marks to indicate where you want to begin a new row.

    For example, in a list with two words on a line, insert a comma or a tab after the first word to create a two-column table.

  2. Select the text that you want to convert.

  3. On the Insert tab, in the Tables group, click Table, and then click Convert Text to Table.

    Convert text to table

  4. In the Convert Text to Table dialog box, under Separate text at, click the option for the separator character that you used in the text.

    Convert Text to Table

  5. Select any other options that you want, and then click OK.

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Place a table inside another table

Tables that are inside other tables are called nested tables and are often used to design Web pages. If you think of a Web page as one big table that holds other tables — with text and graphics inside different table cells — you can lay out the different parts of your page.

You can insert a nested table by clicking in a cell and then using any of the methods to insert a table, or you can draw a table where you want the nested table.

Note: You can also copy and paste an existing table into another table.

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