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Email a document

If you have Outlook installed as part of Microsoft Office, you can send your document as an email attachment. If you are using Excel, Publisher, or Word, you can also send your file as the body of an email message.

Send as an attachment

Excel, PowerPoint, Project, Publisher, Visio, and Word

  1. Click File > Share > Email, and then choose one of the following options:

    • Send as Attachment    Opens an email message with a copy of the file in its original file format attached.

    • Send as PDF    Opens an email message with a copy of the file in .pdf format attached.

    • Send as XPS    Opens an email message with a copy of the file in .xps format attached.

    • Send as Internet Fax    Opens a web page where you can choose from a list of providers that let you send a fax over the Internet.

      Note:  The options you see will vary depending on the Office program you’re using.

  2. Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.

OneNote

  1. Click File > Send, and then choose one of the following options:

    • Send as Attachment    Opens an email message with both a copy of the file in its original file format and a copy of the file as a web page attached.

    • Send as PDF   Opens an email message with a copy of the file in .pdf format attached.

  2. Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.

Send as the body of an email message

If you are using Excel, Publisher, or Word, you can send your file as the actual email message content — not as an attachment. To do this, first you need to add the Send to Mail Recipient command to the Quick Access Toolbar. See Customize the Quick Access Toolbar to learn how to add commands.

  1. Open the file you want to send.

  2. In the Quick Access Toolbar, click Send to Mail Recipient to open an email message. Your file will appear in the body of the message.

  3. Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.

Send as an attachment

The following instructions apply to Excel, PowerPoint, Project, Publisher, Visio, and Word.

  1. Click File.

  2. Click Save & Send.

  3. Select Send Using E-mail, and then choose one of the following options:

    • Send as Attachment    Opens an email message with a copy of the file in its original file format attached.

    • Send as PDF    Opens an email message with a copy of the file in .pdf format attached.

    • Send as XPS    Opens an email message with a copy of the file in .xps format attached.

      Note:  The PDF and XPS options are not available in Project 2010.

  4. Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.

The following instructions apply to OneNote 2010:

  1. Click File.

  2. Click Send, and then choose one of the following options:

    • E-mail Page as Attachment    Opens an email message with both a copy of the file in its original file format and a copy of the file as a web page attached.

    • E-mail Page as PDF    Opens an e-mail message with a copy of the file in .pdf format attached.

  3. Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.

Send as the body of an email message

If you are using Excel, Publisher, or Word, you can send your file as the actual email message content — not as an attachment. To do this, first you need to add the Send to Mail Recipient command to the Quick Access Toolbar. See Customize the Quick Access Toolbar to learn how to add commands.

To send your file as the body of an email message, follow these steps:

  1. Open the file you want to send.

  2. In the Quick Access Toolbar, click Send to Mail Recipient Send to Mail Recipient QAT Icon to open an email message. Your file will appear in the body of the message.

  3. Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.

Send as an attachment

Excel, PowerPoint, and Word

  • Click the Microsoft Office Button Button Image , point to Send, and then click E-mail.

    I don't see the E-mail command.

    If you don't see an E-mail command, it might because you are using a Microsoft Office suite that does not include Microsoft Office Outlook, such as Microsoft Office Home and Student 2007. However, even if you install Outlook as a standalone program, you still might not see the command. For more information about how to see the E-mail command, see KB 918792: E-mail command is missing.

OneNote, Project, and Visio

  • On the File menu, point to Send To, and then click Mail Recipient (as Attachment).

Send as the body of an email message

If you are using Excel or Word, you can send your file as the actual email message content — not as an attachment. To do this, first you need to add the Send to Mail Recipient command to the Quick Access Toolbar.

  1. Click the Microsoft Office Button Office button image , and then click Word Options or Excel Options.

  2. Click Customize, and then in the Choose commands from list, click All Commands.

  3. Click Send to Mail Recipient, and then click Add to add the command to the Quick Access Toolbar.

  4. In the Quick Access Toolbar, click Send to Mail Recipient Send to Mail Recipient QAT Icon to open an email message. Your file will appear in the body of the message.

  5. Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.

See also

Attach files or insert pictures in Outlook email messages

Reduce the size of pictures and attachments

View, open, or save attachments

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