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Use a screen reader to create and manage a live event in Microsoft Stream

Use a screen reader to create and manage a live event in Microsoft Stream

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use Microsoft Stream with your keyboard and a screen reader to create and manage live events. We have tested it with Narrator, JAWS, and NVDA, but it might work with other screen readers as long as they follow common accessibility standards and techniques. You'll learn how to schedule and stream your event, as well as how to access recorded events afterwards.

Notes: 

  • If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Office for the web. For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update.

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • To learn more about screen readers, go to How screen readers work with Microsoft Office.

  • When you use Microsoft Stream, we recommend that you use Microsoft Edge as your web browser and Narrator as your screen reader.

    If you use Chrome or Firefox as your web browser, we recommend that you use JAWS or NVDA as your screen reader.

In this topic

Schedule a live event

When you start filling in the event details, Microsoft Stream automatically generates a preview slate showing the event's name and time, and a thumbnail image if you have added one. This slate is visible to people before the event starts.

  1. On the Microsoft Stream home page, press the Tab key or Shift+Tab until you hear "Create menu options, button," and press Enter. Then press the Down arrow key until you hear "Live event," and press Enter.

  2. Press the Tab key until you hear "Name, edit," and type a name for your event.

  3. Press the Tab key until you hear "Description, edit," and type a description of your event. It can include #hashtags.

  4. If you have a thumbnail image you want to use for the event, press the Tab key until you hear "Upload image, button," and press Enter. A Windows Open dialog box opens. Move between the elements of the dialog box with the Tab key and navigate inside the elements with the arrow keys. When you have navigated to the image, press Alt+O to select it and return to the event page.

  5. Press the Tab key until you reach the Video Language combo box. You hear the currently selected language. If you need to change the language, press Enter to open the menu, press the Down arrow key until you find the language you want, and press Enter.

    Note: If the video language is English or Spanish, Microsoft Stream can automatically generate captions for your video.

  6. Press the Tab key until you hear "Start date," and type the date of the event, for example 11 2 2019. Microsoft Stream automatically converts what you type into the right date format, in this example November 2nd, 2019.

  7. Press the Tab key to move the focus to the Start menu. Press Enter, use the Up and Down arrow keys to find the right start time for your event, and press Enter to select it.

  8. Press the Tab key until you hear "End date," and type the date of the event. By default, Microsoft Stream sets the end date to the same day as the start time.

  9. Press the Tab key to move the focus to the End menu. Press Enter, use the Up and Down arrow keys to find the right end time for your event, and press Enter to select it. By default, Microsoft Stream sets the end time to be one hour after the start time.

  10. Press the Tab key. You hear: "Permissions tab." Press Enter to open the Permissions tab. Here you can select which groups, channels, and people you want to share the meeting with.

  11. Press the Tab key. You hear: "Allow everyone in your company to view this video." If you want to disable this, press Spacebar. If Microsoft Stream asks you to confirm the access removal, press the Tab key until you hear "Yes, button," and press Enter.

    If you disabled this setting, continue to the next step to select who can view the video. Otherwise, continue from step 13.

  12. Press the Tab key until you hear: "Select the search type." By default this is set to My groups. If you want to change it to Channels or People, press Enter, use the Down arrow key to find the right option, and press Enter to select.

  13. Press the Tab key to move the focus to the Share with box. Now you can type the names of the groups, channels or people you want to share the event with, depending on what you selected in the previous step. After typing your search term, use the Down and Up arrow keys to find the right result, and press Enter to add it to the list. The focus stays in the Share with box, so you can add more groups, channels, or people.

  14. Press the Tab key until you hear "Save, button," and press Enter.

Notes: 

  • You can select Publish event instead of Save. If you do, those you have given access can see the event page in the attendee view, but will only be shown the automatically generated slate before you go live.

  • If you don't publish the event yet, the system will automatically publish it when you are ready to go live and manually start your event. When the event is published, users can find the event in the Microsoft Stream portal in browse, search, and on group pages.

Stream a live event

Setting up an encoder and the necessary equipment and streaming a live event is best done with the help of a sighted person. You can refer the person who is helping you to the following articles:

Access the recording after the event

Recorded events are available in Microsoft Stream as soon as they have been processed. Microsoft Stream sends you an email notification when the recording is available. Recordings are saved with the event name that was used in the invitation.

  1. On the Microsoft Stream home page, press the Tab key or Shift+Tab until you hear "My content menu options, button," and press Enter. Then press the Down arrow key until you hear "Meetings," and press Enter. The Meetings tab opens.

  2. If you have lots of saved recordings, you can sort and filter the list before browsing it.

    • To sort the list, press the Tab key until you hear: "Sort by, Upload date." To change the sorting option, press Enter to open the menu, use the Up and Down arrow keys to find the option you want, and press Enter to apply it.

    • To filter the list, press the Tab key until you hear "State, All" or "Privacy, All," depending on which filtering option you want to use. To change the filtering option, press Enter to open the menu, use the Up and Down arrow keys to find the option you want, and press Enter to apply it.

  3. Press the Tab key until you hear the name of the first recording. If it's the one you want, press Enter to open the video page. It starts playing automatically. For more information, refer to Use a screen reader to play videos in Microsoft Stream.

    If it isn't the right recording, press the Tab key until you find the one you want.

  4. When you hear "Show more, button," you have reached the end of the list. Press Enter to load more recordings if the one you want wasn't on the initial list.

See also

Use a screen reader to find content in Microsoft Stream

Use a screen reader to play videos in Microsoft Stream

Keyboard shortcuts in Microsoft Stream

Basic tasks using a screen reader with Stream

Use a screen reader to explore and navigate Stream

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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