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Find more shapes and stencils

Find more shapes and stencils

If you need more shapes than a particular Visio template provides, you have a couple of options depending on which version of Visio you're using.

If you use the subscription version of Visio, new stencils and templates are regularly being added and automatically to your app.

Note: You need Visio Plan 2 to edit in the Visio desktop app. Not sure which version of Visio you're using? You can follow these instructions to check what version you have.

Find shapes and stencils in Visio Plan 2

You can search for shapes and stencils that are local to your device. You can also find other stencils online that are created by third parties or Microsoft.

  1. In the search box at the top of the Shapes pane, enter a keyword or phrase (e.g. "triangle").

    Note: If you don’t see the search box, you might need to activate it. Click the View tab, then select Task Panes > Shapes. Still don't see the search box? Click the > symbol at the top of your ruler on the left hand side of your screen.

    • Under Local, the search results are displayed and categorized by their Visio stencil title.

    • Under Online, (which is available when you're connected to the internet), you'll see shapes on the web by other companies, including Microsoft. To access those shapes, do the following:

      a. Click the stencil to see a preview.

      b. To put the stencil in your My Shapes folder, click Download.

      c. After it has downloaded, click Open to display the stencil in the Shapes pane.

    Searching for shapes and stencils
  2. To reset the search in the Shapes pane, delete the search string in the search box so that it displays the prompt, Search shapes.

Note: If you can't see the Search Shapes text box in the Shapes panel above More Shapes, then you need to check the Show Shape Search pane option in File > Options > Advanced > Shape Search.

Visio Options \ Advanced \ Shape Search settings

The default option for search is to search for text that matches All of the words (AND). Although the search is not case-sensitive, it does match on whole words. For example, "Air Cond" will not find the "Air Conditioner" shape when this is the selected option.

However, if the option is changed to Any of the words (OR), then the "Air Conditioner" shape will be matched because its name contains the word "Air".

When you select one of the found master shapes in the Local results, and drag it onto the page, a copy of the master shape is first added to the Document Stencil. You can drag and drop this master shape from there subsequently, rather than searching for it again.

Check Shapes > More Shapes > Show Document Stencil to view the master shapes currently used in the document.

The search also checks the Keywords of the shapes. For example, searching for the word "Tile" appears to mistakenly match with "Square stone", however, an examination of the Keywords of the master shape reveals that it does contain the word "tile". 

Editions of Microsoft Visio that have an online subscription also have the ability to search for shapes in a number of third party stencils hosted by Microsoft. For example, searching for the word "Tile" shows that it is also found in an online stencil, which can then be selected and downloaded. This will download the whole stencil in your My Shapes folder in a sub-folder named after the third-party provider. These stencils, and all of the master shapes within them, are immediately available to use in the current and subsequent sessions. These stencils have been vetted by Microsoft and are safe to use.

Find other shapes online

If you have an Internet connection, you can search the Microsoft Download Center for Visio shapes or stencils. Some shapes you can download include:

Visio shapes are also created by people and companies outside of Microsoft. If you are looking for some very specific or unusual shapes, you might try non-Microsoft providers such as these:

  • Equipment manufacturers  If you are looking for shapes that represent specific pieces of equipment, you can often find them at the equipment manufacturer's website.

  • Most Valuable Professionals (MVPs) Visio MVPs are Visio experts who freely answer questions and offer solutions, tips, and suggestions, most often in the Visio discussion groups. You can find often stencils of shapes on their web sites.

  • Other external sites  Some sites on the web (such as Visio Cafe) run by independent Visio users and businesses offer shapes and other downloads.

For more information, see Import downloaded stencils and Create, save, and share custom stencils.

Find shapes and stencils in Visio 2016 and Visio 2019

You can search for shapes and stencils that are local to your device. You can also search for stencils that are online, created by third-parties or Microsoft.

Note: In order to use this feature, you must have an Office 365 subscription. If you are an Office 365 subscriber, make sure you have the latest version of Office. If you are an IT professional managing the Office 365 update process, check out the channel releases page to learn which updates are provided in each channel.

  1. In the search box at the top of the Shapes pane, enter a key word or phrase (e.g. "triangle").

    Searching for shapes and stencils

    Note: If you don’t see the search box, you might need to activate it. Click the View tab, then select Task Panes > Shapes. Still don't see the search box? Click the > symbol at the top of your ruler on the left hand side of your screen.

    • Under Local, the search results are displayed and categorized by their Visio stencil title.

    • Under Online, if available, you'll see shapes on the web by other companies, including Microsoft. To access those shapes, do the following:

      a. Click the stencil to see a preview.

      b. To put the stencil in your My Shapes folder, click Download.

      c. After it has downloaded, click Open to display the stencil in the Shapes pane.

  2. To reset the search in the Shapes pane, delete the search string in the search box so that it displays the prompt, Search shapes.

The default option for search is to search for text that matches All of the words (AND). Although the search is not case-sensitive, it does match on whole words. For example, "Air Cond" will not find the "Air Conditioner" shape when this is the selected option.

However, if the option is changed to Any of the words (OR), then the "Air Conditioner" shape will be matched because its name contains the word "Air".

When you select one of the found master shapes in the Local results, and drag it onto the page, a copy of the master shape is first added to the Document Stencil. You can drag and drop this master shape from there subsequently, rather than searching for it again.

Check Shapes > More Shapes > Show Document Stencil to view the master shapes currently used in the document.

The search also checks the Keywords of the shapes. For example, searching for the word "Tile" appears to mistakenly match with "Square stone", however, an examination of the Keywords of the master shape reveals that it does contain the word "tile".

Find shapes on the web

If you have an Internet connection, you can search the web for shapes.

You can find shapes by searching the Microsoft Download Center for Visio shapes.

Visio shapes are also created by people and companies outside of Microsoft. If you are looking for some very specific or unusual shapes, you might try non-Microsoft providers such as these:

  • Equipment manufacturers  If you are looking for shapes that represent specific pieces of equipment, you can often find them at the equipment manufacturer's website.

  • Most Valuable Professionals (MVPs) Visio MVPs are Visio experts who freely answer questions and offer solutions, tips, and suggestions, most often in the Visio discussion groups. You can find often stencils of shapes on their web sites.

  • Other external sites  Some sites on the web (such as Visio Cafe) run by independent Visio users and businesses offer shapes and other downloads.

For more information, see Import downloaded stencils and Create, save, and share custom stencils.

Find shapes in Visio 2013

You can use the search box to find shapes installed with Visio. The search box is in the Shapes window, in a separate tab from the stencils.

Search for shapes by clicking Search in the Shapes window

Note: If you don’t see the search box, you might need to activate it. Click the View tab, then select Task Panes > Shapes. Still don't see the search box? Click the > symbol at the top of your ruler on the left hand side of your screen.

Quick Tasks

Task

Action

Save search results as a new stencil.

Right-click the title of a stencil in the search results, and then click Save As. Type a name for the stencil, and save it in your My Shapes folder.

Save an individual shape to your Favorites stencil or a different stencil.

In the Stencils view in the Shape window, right-click the shape, and point to Add to My Shapes.

Right-click a shape in the Stencil view to add it to My Shapes.

Then click Favorites to add the shape to your Favorites stencil.

Click Favorites to add the selected shape to your Favorites stencil.

You can also click Add To New Stencil to create a stencil that contains only that shape, or click Add to Existing Stencil to select a stencil, for example from your My Shapes folder.

Open a saved stencil.

In the Shapes window, click More Shapes, point to My Shapes, and then click the stencil name.

Click More Shapes, and then point to My Shapes to display your stencils.

Expand or refine your search.

You can choose whether searches for shapes use all of the words that you enter or any of the words that you enter.

For example, if you enter "office chair" as a search in the Shapes window, the search can be for shapes that are related to both "office" and "chair," or for shapes that are related to either "office" or "chair" (or both).

Choose the first type of search, AND, when you only want results that are related to all of the words that you enter. Choose the second type of search, OR, when you want to see more search results and matching all words is not necessary.

To set search options

  1. Click the File tab, and then click Options.

  2. In Visio Options, click Advanced, and then scroll down to the Shape search section.

Tip: Shape Search uses Windows Search to find shapes on your computer, so if you don’t get any search results, it might be because Windows Search is off. In Control Panel, click Programs, then click Turn Windows Features on or off, and in the Windows Features box, check the Windows Search checkbox.

Find shapes on the web

If you have an Internet connection, you can search the web for shapes.

You can find shapes by searching the Microsoft Download Center for "Visio shapes download." Here are some of the shapes you can download:

Visio shapes are also created by people and companies outside of Microsoft. If you are looking for some very specific or unusual shapes, you might try non-Microsoft providers such as these:

  • Equipment manufacturers  If you are looking for shapes that represent specific pieces of equipment, you can often find them at the equipment manufacturer's website.

  • Most Valuable Professionals (MVPs) Visio MVPs are Visio experts who freely answer questions and offer solutions, tips, and suggestions, most often in the Visio discussion groups. You can find often stencils of shapes on their web sites.

  • Other external sites  Some sites on the web (such as Visio Cafe) run by independent Visio users and businesses offer shapes and other downloads.

Save the downloaded stencils

After you download a stencil of shapes, copy it to your My Shapes folder. By default, your My Shapes folder is located inside your default Documents folder. Then, open the stencil in Visio by navigating to My Shapes.

To open a stencil saved in My Shapes

  • In the Shapes window, click More Shapes, point to My Shapes, and then click the stencil name.

    Click More Shapes, and then point to My Shapes to display your stencils.

Find shapes installed with Visio 2010

The Search for Shapes feature uses the Windows Search service to search the Visio stencils that are installed on your computer. The Windows Search service must be running to enable quick searching.

When you first start Visio, the Search for Shapes box is hidden to leave more room for shapes.

  1. In the Shapes window, click More Shapes, and then click Search for Shapes.

    Search for shapes

  2. In the Search for Shapes box, type one or more words that describe the shape you want. You can separate the words with spaces, commas, or semicolons.

    For example, to find shapes that represent office chairs, type office chair.

  3. Click the magnifying glass icon or press ENTER.

    The results are added to a search results stencil.

Quick Tasks

Task

Action

Save search results as a new stencil.

Right-click the title bar of the search results stencil, and then click Save As. Type a name for the stencil and save it in your My Shapes folder.

Save an individual shape to your Favorites stencil or a different stencil.

Right-click the shape, point to Add To My Shapes, and then click Favorites to add the shape to your Favorites stencil.

You can also click Add To New Stencil to create a stencil that contains only that shape, or click Add to Existing Stencil to select a stencil, for example from your My Shapes folder.

Open a saved stencil.

In the Shapes window, click More Shapes, point to My Shapes, and then click the stencil name.

Expand or refine your search.

Set Visio search options:

  1. Click the File tab.

  2. Under Visio, click Options. In the Options dialog box, click Advanced and then scroll down to the Shape search section.

For example, to find office chairs and no other kind of chair, select All of the words (AND) under Search for, and click OK. Then type office chair in the Search for Shapes box. If you want to find chairs and tables, select Any of the words (OR) under Search for, and click OK. Then type chair table in the Search for Shapes box.

Find shapes on the web

If you have an Internet connection, you can search the web for shapes.

You can find shapes by searching the Microsoft Download Center for "Visio shapes download." Here are some of the shapes you can download:

Visio shapes are also created by people and companies outside of Microsoft. If you are looking for some very specific or unusual shapes, you might try non-Microsoft providers such as these:

  • Equipment manufacturers  If you are looking for shapes that represent specific pieces of equipment, you can often find them at the equipment manufacturer's website.

  • Most Valuable Professionals (MVPs) Visio MVPs are Visio experts who freely answer questions and offer solutions, tips, and suggestions, most often in the Visio discussion groups. You can find often stencils of shapes on their web sites.

  • Other external sites  Some sites on the web (such as Visio Cafe) run by independent Visio users and businesses offer shapes and other downloads.

Save the downloaded stencils

  1. After you download a stencil of shapes, copy it to your My Shapes folder. By default, your My Shapes folder is located in the [drive]:\Users\user name\Documents\My Shapes folder.

  2. To open the stencil, in the Shapes window, click More Shapes, point to My Shapes, and then click the stencil name.

There are many diagrams and shapes in Visio for the web. To locate a certain diagram or shape, you can search for them. Type in a word or phrase to find diagram names, shapes, or the names, text, and shape data associated with a diagram.

Search for diagrams in the Visio for the web landing page

  1. Open the Visio landing page by using the app launcher The app launcher icon in Office 365 .

  2. In the Search box at the top of the page, enter a word or phrase.

    Search box for diagrams on the landing page

    Visio for the web auto-suggests results as you type. Results appear in the Gallery view.

  3. Select a diagram to open it.

  4. To return to the Gallery view, click < Search Results.

Search for shapes when editing a diagram

You can search for specific shapes that you want to add to the diagram. For example, you may want to search for specific shapes not in a stencil, such as title boxes, arrows, math, charts, boxes, stars, and symbols.

  1. Open the diagram for editing.

  2. In the Search box at the top of the Shapes palette, enter a word or phrase.

    Search box for shapes on the Shapes palette

    Visio for the web auto-suggests results as you type. Results appear in the Shapes palette.

  3. To open the shape you want, select it.

  4. To return to viewing Shape sets, click an icon in the Shape tabs region.

Search for shapes when viewing a diagram

You can search for specific shapes that are in the diagram.

  1. Open the diagram for viewing.

  2. Select Show more commands (...), and then select Find (Ctrl+F).

  3. Enter a word or phrase. Results appear in the Find pane.

  4. To locate the shape you want, select it.

  5. To close the Find pane, select Close (X).

For more information, see Visio for the web helpView, create, and edit a diagram in Visio for the web

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