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Save a picture, SmartArt graphic, or slide as a separate file

When you save an Office document, pictures and SmartArt graphics are automatically saved with your file. You can also save a picture, SmartArt graphic, or PowerPoint slide that contains a picture or SmartArt graphic to a separate file—such as a .jpg, .gif, .bmp, or .png file—that you can embed or insert into any program that supports that file type. For example, you might want to save a SmartArt graphic as a graphics file if you want to lock it so that it can't be edited.

Save a picture

Right-click the picture, and then click Save as Picture. In the Save as type list, pick the graphics file format you want.

Save a SmartArt graphic

You can save a SmartArt graphic in a graphics file format such as Graphics Interchange Format (.gif), JPEG File Interchange Format (.jpg), or Portable Network Graphics Format (.png).

  1. In an email message, click the SmartArt graphic that you want to save in a graphics file format.

  2. On the Message tab, in the Clipboard group, click Copy.

  3. On the Message tab, in the Clipboard group, click the arrow under Paste, and then click Paste Special.

    Choosing Paste Special on the Paste menu

  4. In the Paste Special dialog box, in the As list, select the graphics file format that you want.

  5. Right-click the newly pasted image and click Save as Picture.

  6. In the File name box, type a name for the document, and then click Save.

  1. Right-click the picture that you want to save in a graphics file format, and then click Save as Picture.

  2. In the Save as type list, select the graphics file format that you want.

  3. In the File name box, type a new name for the document, or do nothing to accept the suggested file name.

  4. Click Save.

  1. Click the SmartArt graphic that you want to save in a graphics file format.

  2. On the Home tab, in the Clipboard group, click Copy.

  3. On the Home tab, in the Clipboard group, click the arrow under Paste, and then click Paste Special.

    Choosing Paste Special on the Paste menu

  4. In the Paste Special dialog box, in the As list, select the graphics file format that you want.

  5. Right-click the newly pasted image and click Save as Picture.

  6. In the File name box, type a name for the document, and then click Save.

Save a PowerPoint slide

  1. Click File > Save As, and then choose a location for the file.

  2. In the Save as type list, pick a graphics file type.

  3. Name the slide, click Save, and in the message that appears, click Just This One.

Help me pick a graphics file format

File format

What it means

Device Independent Bitmap (.bmp)

Graphics created in one program are displayed in another program exactly the way they appeared in the original program.

Graphics Interchange Format (.gif)

Supports 256 colors and no image data is lost when the file is compressed.

JPEG File Interchange Format (.jpg)

Best used for pictures with many colors, such as scanned photos.

Portable Network Graphics Format (.png)

Improves the quality of graphics on a web site because parts of the image can be transparent and brightness can be controlled.

Save a picture

You can save a picture in a graphics file format such as Graphics Interchange Format (.gif), JPEG File Interchange Format (.jpg), or Portable Network Graphics Format (.png).

  1. Right-click the picture that you want to save in a graphics file format, and then click Save as Picture.

  2. In the Save as type list, select the graphics file format that you want.

  3. In the File name box, type a new name for the document, or do nothing to accept the suggested file name.

  4. Click Save.

Note: To work with your file in another program, insert it as an object.

Save a SmartArt graphic

You can save a SmartArt graphic in a graphics file format such as Graphics Interchange Format (.gif), JPEG File Interchange Format (.jpg), or Portable Network Graphics Format (.png).

  1. In the email message, click the SmartArt graphic that you want to save in a graphics file format.

  2. On the Message tab, in the Clipboard group, click Copy.

    Clipboard group in Outlook

  3. On the Home tab, in the Clipboard group, click the arrow under Paste, and then click Paste Special.

  4. In the Paste Special dialog box, in the As list, select the file format that you want.

  5. Right-click the newly pasted image and click Save as Picture.

  6. Type a name for your graphic file, browse to the location where you want to save the file, and then click Save.

  1. Right-click the picture that you want to save in a graphics file format, and then click Save as Picture.

    Right-click menu when a SmartArt graphic is selected

  2. In the Save as type list, select the graphics file format that you want.

  3. In the File name box, type a new name for the document, or do nothing to accept the suggested file name.

  4. Click Save.

  1. Click the SmartArt graphic that you want to save in a graphics file format.

  2. On the Home tab, in the Clipboard group, click Copy.

    Clipboard group on the Home tab in Word

  3. On the Home tab, in the Clipboard group, click the arrow under Paste, and then click Paste Special.

  4. In the Paste Special dialog box, in the As list, select the file format that you want.

  5. Right-click the newly pasted image and click Save as Picture.

  6. Type a name for your graphic file, browse to the location where you want to save the file, and then click Save.

Save a PowerPoint slide

To save the slide that contains your picture or SmartArt graphic in a graphics file format, instead of saving only your picture or SmartArt graphic in a graphics file format, do the following:

  1. Click the File tab.

  2. Click Save As, and then in the Save as type list, select the graphics file format that you want.

  3. In the File name box, type a new name for the document, or do nothing to accept the suggested file name.

  4. Click Save.

  5. In the message that appears, click Current Slide Only.

Help me pick a graphics file format

File format

What it means

Device Independent Bitmap (.bmp)

Graphics created in one program are displayed in another program exactly the way they appeared in the original program.

Graphics Interchange Format (.gif)

Supports 256 colors and no image data is lost when the file is compressed.

JPEG File Interchange Format (.jpg)

Best used for pictures with many colors, such as scanned photos.

Portable Network Graphics Format (.png)

Improves the quality of graphics on a web site because parts of the image can be transparent and brightness can be controlled.

Save a picture

You can save a picture in a graphics file format such as Graphics Interchange Format (.gif), JPEG File Interchange Format (.jpg), or Portable Network Graphics Format (.png).

  1. Right-click the picture that you want to save in a graphics file format, and then click Save as Picture.

  2. In the Save as type list, select the graphics file format that you want.

  3. In the File name box, type a new name for the document, or do nothing to accept the suggested file name.

  4. Click Save.

Note: To work with your file in another program, insert it as an object.

Save a SmartArt graphic

You can save your SmartArt graphic in a graphics file format such as Graphics Interchange Format (.gif), JPEG File Interchange Format (.jpg), or Portable Network Graphics Format (.png).

  1. Click the SmartArt graphic that you want to save in a graphics file format.

  2. On the Home tab, in the Clipboard group, click Copy.

    Clipboard group image

  3. On the Home tab, in the Clipboard group, click the arrow under Paste, and then click Paste Special.

  4. In the Paste Special dialog box, in the As list, click Picture (GIF), Picture (PNG), or Picture (JPEG).

Notes: 

  • To work with your file in another program, insert it as an object.

  • In Microsoft Office PowerPoint 2007 only, to quickly save your SmartArt graphic as a picture, right-click the border of the SmartArt graphic, and then click Save as Picture on the shortcut menu.

Save a PowerPoint slide

To save the slide that contains your SmartArt graphic in a graphics file format, instead of saving only your SmartArt graphic in a graphics file format, do the following:

Important: You can only save your SmartArt graphic in a graphics file format such as Graphics Interchange Format (.gif), JPEG File Interchange Format (.jpg), or Portable Network Graphics Format (.png).

  1. Click the Microsoft Office Button Office button image , point to the arrow next to Save As, and then click PowerPoint 97-2003 Presentation.

  2. In the File name box, type a new name for the document, or do nothing to accept the suggested file name.

  3. In the Save as type list, select the graphics file format that you want.

  4. In the message that appears, click Current Slide Only.

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