Create a partner-facing Extranet Site in Office 365

Create an external partners facing extranet site in Office 365, where only site owners only can grant new users access to sites.

नोट: SharePoint Hybrid Extranet Site feature is currently a First Release feature.

Creating a SharePoint Hybrid Extranet Site

Create an external partners facing extranet in Office 365 using the following steps.

To create a Site Members only Extranet Site in Office 365
  1. Sign into Office O365 as a Global or SharePoint Online admin.

  2. SharePoint व्यवस्थापन केंद्र पर जाएँ.

  3. On the Site Collections tab, select New.

  4. व्यक्तिगत साइट संग्रह का चयन करें.

  5. In the New Site Collection dialog box:

    • शीर्षक बॉक्स में, साइट संग्रह के लि‍ए कोई नाम लिखें.

    • In the Web Site Address drop-down lists, select a domain name and a URL path—either /sites/ or /teams/—and then type a URL name for the site collection.

    • टेम्पलेट चयन अनुभाग में, कोई भाषा चुनें ड्रॉप-डाउन सूची में, साइट संग्रह के लिए कोई भाषा चुनें. साइट संग्रह के लिए उपयुक्त भाषा का चयन करना महत्वपूर्ण है क्योंकि एक बार यह चुने जाने के बाद परिवर्तित नहीं की जा सकती है. आप अपनी साइट्स पर SharePoint एकाधिक भाषा इंटरफ़ेस को सक्षम कर सकते हैं, लेकिन साइट संग्रह के लिए प्राथमिक भाषा वही रहेगी, जिसका आप यहाँ चयन करते हैं.

    • In the Template Selection section, under Select a template, choose the template that most closely describes the purpose of your site collection. For example, if your site collection will be used for a team collaboration, choose Team Site.

    • समय क्षेत्र बॉक्स में उस समय क्षेत्र का चयन करें, जो साइट संग्रह के स्थान के लिए उचित हो.

    • In the Administrator box, type the user name of your site collection administrator. You can also use the Check Names or Browse button to find a user to make site collection administrator.

    • संग्रहण कोटा बॉक्स में, मेगाबाइट्स (MB) की वह संख्या लिखें, जो आप इस साइट संग्रह को आवंटित करना चाहते हैं. बॉक्स के आगे प्रदर्शित उपलब्ध मात्रा से आगे न बढ़ें.

    • In the Server Resource Quota box, type the amount of resources you want to allocate to the site collection. This number is a combination of performance metrics (such as processor time and unhandled exceptions) that pertain to code in sandbox solutions. When the level exceeds a daily quota, the sandbox is turned off for this site collection.

  6. ठीक का चयन करें. नया साइट संग्रह URL सूची में दिखाई देगा, और साइट संग्रह व्यवस्थापक साइट्स को बनाना एवं प्रबंधित करना प्रारंभ कर सकता है.

  7. In the SharePoint Admin center, check the box next to your new site collection. From the ribbon, click Sharing.

    साझाकरण बटन के साथ हाइलाइट किए गए SharePoint Online व्यवस्थापन केंद्र से रिबन
  8. In the Sharing dialog box, select Turn off sharing for non-members on all sites in this site collection. Selecting this will disable all external sharing. Only owners and site collection administrators will be able to invite new users to the site.

    नोट: By selecting Turn off sharing for non-members on all sites in this site collection from the Sharing window, you are effectively changing the Access Request settings, requiring all requests for access to the site be sent to the site collection owner for approval.

  9. Make note of the URL and click Save.

महत्वपूर्ण: We recommend to NOT break inheritance of permissions in the sub-sites under a given root site. This ensures the allow non-owners sharing setting is consistent across the root site and all sub-sites under that root site.

Adding users to your Extranet site

Site owner(s) can share with any internal organization users through people picker experience or add the users to Site Members group associated with that site.

Internal organization users

If you have existing partner user accounts in an on-premises directory, you can use Directory synchronization to mirror those accounts between your online and on-premises environments. For more info Integrate Office 365 with on-premises server products to create a hybrid environment .

To prepare your on-premises directory for directory synchronization, you can do this manually by following these steps Prepare to provision users through directory synchronization to Office 365 or by running the IDFix tool, Install and run the Office 365 IdFix tool.

नोट: The IdFix tool only works with Active Directory.

You may also choose to add Cloud users, either by individually adding users via Office 365 or by using a CSV file. Options for adding users are discussed here: Add users to Office 365 for business.

बाह्य उपयोगकर्ता

After the External Sharing feature is enabled, site owners can send an invitation to an external user's email address. To learn more about invitation-based external user sharing, see Manage external sharing for your SharePoint Online environment. For partners facing sites: If you want to ensure users accept the invitations from the email was originally sent, it is recommended to turn on accepted is invited setting, to learn more about this setting, read Manage external user accounts and invitations.

It is recommended that partner organizations are also subscribed to Office 365 or Azure Active Directory for the best collaboration and seamless experience.

In the cases if you have existing identity store on-premises and managing partner user accounts, you can use Directory synchronization to mirror those accounts between your online and on-premises environments.

Managing your Extranet site

When you create an extranet site in Office 365, only members can see others in their site. Users cannot see any users, files, documents or functionality outside of their own site. Membership is restricted to invitation by you, with the process managed with on-boarding the external partner users OR use Office 365/SharePoint Online invitation model. users are authenticated by their login.

Auditing and Reporting of External Users

Once your need for the extranet site is over, it can simply be deleted. For more information on this see Manage external sharing for your SharePoint Online environment

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