Planifier une réunion avec d’autres personnes

Planifier une réunion avec d’autres personnes

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You can send a meeting request to one or more people. Outlook tracks who accepts the request and blocks out time on your calendar for the meeting. When you create a meeting request, you can add attachments, set a location, and use the Scheduling Assistant to choose the best time for your meeting.

Que voulez-vous faire ?

Planifier une réunion

When you schedule a new meeting, you can set a topic for the meeting, choose attendees, and specify when and where the meeting will take place. Responses to your meeting requests appear in your Inbox.

  1. From the main Outlook window, in the New group, do one of the following:

    • From the Inbox, choose New Items > Meeting.

      Pour planifier une réunion, dans l’onglet Accueil, dans le groupe Nouveau, sélectionnez Nouveaux éléments, puis Réunion.

    • Dans Calendrier, cliquez sur Nouvelle réunion.

      Commande Nouvelle réunion sur le ruban

    Conseil : You also can use the keyboard shortcut Ctrl+Shift+Q to create a new meeting request.

  2. Add attendees in the To box.

    Remarque : You also can add—or remove—attendees when you select the Scheduling Assistant on the ribbon.

  3. Dans la zone Objet, indiquez aux destinataires l’objet de la réunion.

  4. In the Location box, tell your recipients where this meeting will be held. In Outlook 2016 you can start typing a location's name, for example Fourth Coffee Shop or Conference Room 23, and Outlook will look for location matches. Select one of the suggestions to choose that location, or continue typing to enter another location.

    Conseil : If you use a Microsoft Exchange account or Office 365 email account, click Rooms to check availability and reserve rooms. For more information, see Use the Scheduling Assistant and Room Finder.

  5. Choisissez l’une des options suivantes :

    • For a specific start and end time, in the Start time and End time lists, click the meeting start and end times.

    • For an all day event, select the All day event check box and the event shows as a full 24-hour event, lasting from midnight to midnight.

    Remarque : If you want to schedule meetings based on an alternate time zone, on the Meeting tab, in the Options group on the ribbon, click Time Zones.

  6. In the meeting request message box, you can type any information you want to share with the recipients.

  7. To attach a file to a meeting request, on the Insert tab, select Attach File, then choose the file you want to add.

  8. Click Scheduling Assistant and the Scheduling Assistant for Exchange accounts helps you find the best time for your meeting by analyzing when recipients and meeting resources, such as rooms, are available.

    Conseil : If you’re not using an Exchange account, click Scheduling.

  9. Choisissez l’une des options suivantes :

    • Click Add Attendees, and then type the recipients' names, email addresses, or resource names (separated by semicolons) in the Required, Optional, or Resources boxes.

      Conseil : If you’re not using an Exchange account, click Add Others > Add from Address Book.

    • In the Search box, type the name of a potential attendee, click Go, choose a name in the results list, and then click Required, Optional, or Resources.

    Remarques : 

    • Les lignes verticales représentent les heures de début et de fin de la réunion. Vous pouvez cliquer sur les lignes et les faire glisser vers de nouvelles heures de début et de fin.

    • For Exchange accounts, the free/busy grid shows the availability of attendees. A green vertical line represents the start of the meeting. A red vertical line represents the end of the meeting.

      Grille de disponibilité Outlook

  10. For Exchange accounts, the Room Finder pane contains suggested best times for your meeting (when most attendees are available). To select a meeting time, click a time suggestion in the Room Finder pane in the Suggested times section, or pick a time on the free/busy grid.

  11. Une fois que vos participants sont ajoutés, pour revenir à la demande de réunion, sur le ruban, cliquez sur Rendez-vous.

  12. Choisissez l’une des options suivantes :

    • If you don't want to make this a recurring meeting, click Send.

    • If you do want to make this a recurring meeting, go to Make a meeting recurring.

  1. Cliquez sur Réunion > Périodicité.

    Commande Périodicité sur le ruban

    Remarque : Use the keyboard shortcut Ctrl+G to schedule the meeting to repeat regularly.

  2. Choisissez les options de périodicité souhaitées, puis cliquez sur OK.

    Remarque : When you add a recurrence pattern to a meeting request, the Meeting tab changes to Meeting Series.

  3. Pour envoyer la demande de réunion, cliquez sur Envoyer.

Add a person to an existing meeting

You can add another attendee to an existing meeting.

If you're the meeting owner:

  1. Double-click to open the meeting, then use the To line or the Scheduling Assistant to add one or more people to the meeting.

  2. Click Send and then select one of the following:

  • Send updates only to added or deleted attendees.

  • Send updates to all attendees.

If you're not the meeting owner

  1. open the meeting request. In the Respond group on the ribbon, select Respond, then Forward. Add one or more recipients to the meeting request.

  2. Click Send. The meeting owner will receive notification that you've forwarded the meeting request to another person.

Que voulez-vous faire ?

  1. On the File menu, point to New, and then click Meeting Request.

    Remarque : Use the keyboard shortcut Ctrl+Shift+Q to create a new meeting request.

  2. Dans la zone Objet, tapez une description.

  3. In the Location box, type a description or click Rooms to choose from rooms available for automatic scheduling by using Microsoft Exchange.

  4. In the Start time and End time lists, select the start and end time for the meeting. If this is an all day event, select the All day event check box.

    An all day event is a full 24-hour event lasting from midnight to midnight.

    Remarque : By default, the current time zone setting on your computer system is used to schedule meetings. If you want to schedule meetings based upon an alternate time zone, on the Meeting tab, in the Options group, click Time Zones.

  5. Type any information that you want to share with the recipients, attach any files, or create a Meeting Workspace.

    For more information about Meeting Workspaces, see the See Also section.

  6. Sous l’onglet Réunion, dans le groupe Afficher, cliquez sur Assistant Planification.

    The Scheduling Assistant helps to find the best time for your meeting.

  7. Cliquez sur Ajouter d’autres personnes, puis sur À partir du carnet d’adresses.

  8. In the Select Attendees and Resources dialog box, in the Search box, enter the name of a person or resource that you want to invite to the meeting. If you are searching with the More Columns option, then click Go.

  9. Select the name from the results list, and click Required, Optional, or Resources, and then click OK.

    Les participants définis sur Obligatoire et Facultatif apparaissent dans la zone À sous l’onglet Réunion, et les Ressources dans la zone Lieu.

    La grille de disponibilité affiche la disponibilité des participants. Une ligne verticale verte représente le début de la réunion. Une ligne verticale rouge représente la fin de la réunion.

    Grille de disponibilité

    The Suggested Times pane locates the best time for your meeting, which is defined as the time when most attendees are available. The best meeting time appears at the top of the pane. To select any of the suggested times, click the time suggestion in the Suggested Times pane. You can also manually pick a time on the free/busy grid.

    Volet Heures suggérées

  10. If you want to make the meeting recur, on the Meeting tab, in the Options group, click Recurrence, select the recurrence pattern, and then click OK.

    Lorsque vous ajoutez une périodicité à une demande de réunion, l’onglet Réunion est remplacé par Réunion périodique.

  11. On the Meeting tab, in the Show group, click Appointment.

  12. Cliquez sur Envoyer.

  1. Open the meeting that you want to change.

  2. Effectuez l’une des opérations suivantes :

    • Change options for a meeting that is not part of a series    

      • Modifiez les options de votre choix (objet, lieu et heure par exemple).

      • Cliquez sur Envoyer une mise à jour.

    • Change options for all meetings in a series    

      • Click Open the series.

      • Change any options, such as subject, location, and time, that you want to change.

      • To change recurrence options, on the Recurring Meeting tab, in the Options group, click Recurrence, change the options, such as time, recurrence pattern, or range of recurrence, and then click OK.

      • Cliquez sur Envoyer une mise à jour.

    • Change options for one meeting that is part of a series    

      • Cliquez sur Ouvrir cette occurrence.

      • On the Recurring Meeting tab, change the options, such as subject, location, and time, that you want.

      • Cliquez sur Envoyer une mise à jour.

Conseil : In Calendar, you can drag the meeting to a different date and you can also edit the subject by clicking the description text, pressing F2, and then typing your changes.

  1. Open the meeting that you want to make recurring.

  2. On the Meeting tab, in the Options group, click Recurrence.

  3. Click the frequency—Daily, Weekly, Monthly, or Yearly—with which you want the meeting to recur, and then select options for the frequency, and then click OK.

  4. Cliquez sur Envoyer une mise à jour.

  1. Create or open the meeting that you want to make private.

  2. On the Meeting tab, in the Options group, click Options, and then click Private.

Important : You should not rely on the Private feature to prevent access by other people to the details of an meeting, contact, or task. To make sure that other people cannot read the item that you marked as private, do not grant them read permission to your Calendar, Contacts, or Tasks folder. A person with read permission to access your folders could use programmatic methods or other email applications to view details of a private item. Use the Private feature only when you share folders with people who you trust.

Effectuez l’une des opérations suivantes :

  • For all new meetings that you'll create    

    • Dans le menu Outils, cliquez sur Options.

    • To have a reminder automatically turned on or off for new meetings, select or clear the Default reminder check box.

    • If you selected the check box, enter the amount of time before the meeting that you want the reminder to appear.

  • For existing meetings    

    • Open the meeting or series if the meeting is recurring.

    • To have a reminder turned on or off, on the Meeting tab, in the Options group, select None or a listed reminder time.

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