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Manage your mailbox IV: Archive old messages

File cabinet for AutoArchive

Use AutoArchive to move old messages to an Archive folder, automatically.

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About this course

This course includes:

  • Two practice sessions for hands-on experience. Practices require Outlook 2007.

  • A Quick Reference Card you can take away from the course.

Goals

After completing this course you will be able to:

  • Set up Outlook to move e-mail to Archive folders, automatically.

  • Archive messages automatically or at any time you choose.

  • Use different Archive settings for different folders to suit your needs.

Before you begin

This is the fourth course in a series of five. For an overview of each course in this series, see the "Size and storage matters" section of the Roadmap to Outlook 2007 training.

Topics in this course

Lesson 1

Lesson 2

  1. What's that message all about?

  2. Archive basics

  3. Step 1: Make sure it's on, and decide how often it runs

  4. Step 2: Specify what "old" means

  5. Archive moves messages according to age

  6. Practice

  1. Get fancy with Archive

  2. Specify exceptions

  3. Make it happen when you want

  4. Archive calendar entries (or other items)

  5. Practice

  6. Quick reference card

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