View usage data for your SharePoint Online site

As a SharePoint Online site owner, you can view information that shows you how users are interacting with your site. For example, you can see the number of people who have visited the home page, how many new items were added to your site, and a list of files that have received the most views.

To view usage data for your site, click Site contents in the left-hand menu and then click Site usage in the top navigation bar.

SharePoint Usage page

What's on the site usage page

Site visits

Site visits tile

Shows the total number of unique visits to your home page for the last 7 days.

New items

New items added tile

Shows the total number of new files added to your site over the last 7 days.

Tips

Usage tips tile

General tips to help you use SharePoint more efficiently.

Note: Visible only on sites not connected to an Office 365 Group.

Trending

Trending list

Lists the files most viewed by visitors to your site over the past 2 weeks.

Shared externally

SharePoint Online Site Usage - Files shared externally

List of files you have access to that have been shared with users outside your organization through a sharing link that requires them to log in before they can view the file. Files shared with anonymous users or files available to users with guest permissions are not included.

Permissions

To edit the permissions for any item in this list, click More next to the item and select Edit permissions. For more information, see Share SharePoint files or folders in Office 365.

Drilling down to more details

The usage data dashboard here gives you a top level view of your site's usage. To get to more details, such as how many times individuals accessed documents, see the following topic. You'll need to have administrator or owner rights to the Office 365 site.

Monitor apps for your SharePoint Online environment describes how to monitor apps and documents from the Admin dashboard. From the Office 365 home page, click Admin center, and then click Usage. You can explore usage of email, files, OneDrive, and more.

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