View project cost totals

After entering any of the various rate-based resource costs, cost resources, and fixed costs, you’re ready to check if the overall project cost is within budget, but it’s not very clear where to find that cost total.

That’s because cost totals for the project, tasks, resources, and assignments are available in different views, and for some cost totals you open the Cost table to see them.

Let’s start with showing the total cost for the entire project:

  1. Choose Project > Project Information.

    Project Information on the Project tab
  2. In the Project Information dialog box, choose Statistics.

  3. In the Project Statistics dialog box, review the cost totals for the project in the Cost column.

Tip:  You can also see this cost total on the project summary task in the Gantt Chart view. If it’s not shown, select the Project Summary Task box on the Format tab.

Project Summary Task on the Format tab

View cost totals for tasks

  1. On the View tab, choose the arrow for Gantt Chart, and then choose More Views.

    Gantt Chart menu

    (In Project 2007, choose View > More Views.)

  2. In the Views list, pick Task Sheet, and choose Apply.

  3. Choose View > Tables, Cost to apply the Cost table.

    Cost table in the Tables menu
  4. In the Total Cost field, review the cost total for tasks.

    Press Tab to move to this field if you don’t see it.

Note: If your tasks total costs appear to be incorrect, see the troubleshooting steps below.

View total costs for resources

  1. Choose View > Resource Sheet.

    Resource Sheet on the View tab
  2. Choose View > Tables, Cost to apply the Cost table.

    Cost table in the Tables menu
  3. Review the cost columns.

View total costs for assignments

  1. Choose View > Task Usage.

    Task Usage button on the View menu

    This view shows tasks with the resources that are assigned to them.

    (In Project 2007, choose View > More Views > Task Sheet, and then choose Apply.)

  2. Choose View > Tables, Cost to apply the Cost table.

    Cost table in the Tables menu
  3. Review the costs columns.

    The cost of each task reflects the resources assigned to it.

If your task's total costs appear to be incorrect

The expected amount of a task's total cost may seem to differ from the calculated sum of its rate-based costs, per-use costs, and fixed costs. Total costs are the sum of rate-based costs, per-use costs, and fixed costs. Note that costs are calculated only after resources are assigned to tasks.To resolve discrepancies, try the following:

  • Check the assignment total costs and the task's total costs by using the Task Usage view with the Cost table applied. Look for any per-use costs or fixed costs that may have been overlooked.

  • Verify total costs at the task-level. Fixed costs do not roll up to the Fixed Cost field at the summary task-level.

  • Verify that all resources with cost information are assigned to tasks.

  • Verify that you have applied the correct cost rate table to the resource assignment.

More about costs

Enter costs for resources

Enter fixed costs for tasks

Enter actual costs manually

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