View email messages by conversation

View email messages by conversation

By default, when you add most account types to Outlook, your messages are displayed in Conversations. A conversation includes all messages in the same thread with the same subject line.

Use Conversation view

  1. From any mail folder, such as your inbox, select View > Show as Conversations to toggle Conversation view on or off.

    Show as Conversation

  2. Select All mailboxes or This folder.

    Conversation view for all mailboxes or this folder

Conversations that include multiple messages are identified in the message list by a triangular expand/collapse icon Collapsed Conversations icon . Select the icon Collapsed Conversations icon to expand or collapse a Conversation.

Within each Conversation, messages are sorted with the newest message on top. You cannot change this sort order.

When you receive a new message that’s part of a Conversation, the whole Conversation moves to the top of your message list.

Any Conversation that includes unread messages has a bold subject and the count of the unread messages appears next to the subject. When you expand the Conversation, any unread messages have a bold heading.

Change Conversation options

There are several conversation options you can change.

  1. From any email folder, such as your inbox, select View > Conversation Settings

    Conversation settings
  2. Select any of the available options.

    • Show Messages from Other Folders Use this option to display messages in the conversation that have been moved to other folders as well as messages you've sent that are stored in your Sent Items folder.

    • Show Senders Above the Subject Selecting this option shows the sender names at the top of the conversation rather than the conversation subject.

    • Always Expand Selected Conversation This option applies only to the currently selected conversation. The conversation selected when you check this box will always appear expanded.

    • Use Classic Indented View Classic indented view shows messages in the conversation indented based on their position within the conversation.

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