Video: View tasks and your to-do list

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View and manage your tasks and to-do list.

View Tasks

  1. Select Tasks.

    My Tasks contains two folders:

    • Tasks - See all of your tasks.

    • To-Do List - See all the items which are flagged in your contact and emails. 

  2. Select Tasks from My Tasks.

  3. Select a task to view it.

  4. To change or set the view of the Reading pane, select an option:

    • Detailed - shows all information about the item, such as due date, change in due date, date completed, and so on.

    • Simple List - shows tasks, including items that have been completed.

    • To-Do List - shows tasks which are due now or in the future.

    • Priority - shows the priority of the tasks, such as high, medium, and low.

    • Active - shows items that are active and have not been completed yet.

    • Complete - shows the list of completed items.

    • Today - shows the items that are due today.

    • Next 7 Days - shows items due in the next seven days.

    • Overdue - shows the overdue items.

    • Assigned - shows the tasks assigned to other people.

    • Server Tasks - shows tasks that are stored on the server.

  5. On the View tab, select any of the view options to change the view. 

View To-Do List

  1. Select Tasks.

  2. Select To-Do List in My Tasks.

  3. Select a task on your list to view it.

View task list from the calendar

  1. Select Calendar.

  2. Select View > To-Do Bar > Tasks.

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View your tasks

Create Outlook tasks in OneNote 2016 for Windows

Create a task

But first I'd like to do a deeper dive with you into the two lists that are kept in your Tasks folder.

Tasks, which are items that are created using the Task form, items that are created natively in the Tasks folder, versus To-Do List, which is all of those items plus anything that you flag in contacts or in the Inbox.

Both the To-Do List and Tasks have the same group of views available to them.

The first is the To-Do List view.

And the To-Do List view shows anything that is due now or in the future.

Simple List, on the other hand, shows anything that was ever due, including items that have been completed.

They have a strike out through them.

If an item was removed from the list it won't be here, but otherwise this is everything that we did and everything that we intend to do.

Detailed provides even more information about all of those items.

So it lets us know not just the status and the due date, but when the due date was modified, and the difference, perhaps, between the due date and the date completed.

This is a view that reflects Outlook's use as a tool for people working on projects that are being managed.

We can look at items by their Priority, high, medium, and low.

We can see items that are Active.

This is the heart of the To-Do List view because this is everything that hasn't yet been done.

Even if it was in the past, even if it's in the future, if it hasn't been done it's still active.

Here's our list of Completed items.

These are items that are due today.

Now in fact, this task was due yesterday, but it wasn't done yesterday so it's still due today.

Items due in the Next 7 Days, that were assigned to the next seven days. Items that are Overdue.

There is one. It was due yesterday.

Items that have been Assigned, which we'll talk about later.

And then Server Tasks, which are Tasks that are stored on the server.

The same views are available when I click Tasks, all of these same choices.

I can create New Views, I can modify a View and Save it as a New View. And when I create new views for my Tasks list or my To-Do List it will be available, if I wish, in all Task folders.

This is just what's available on the views.

If I go to the View tab, I also have the ability to look at items by Categories, for example, by Start Date, by the Date they're Due, which is different. What do I need to do first.

By Importance, by Assignment, and so on. Whether you're looking at your To-Do List or looking at your Tasks, don't be afraid to jump to the View tab and choose different arrangements or jump to the Home tab and choose entirely different views to help you get the best handle on your task work here in Outlook.

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