Use rules to manage your email

Use templates to create rules

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Outlook features templates for some of the more common types of rules. Templates make it quicker and easier to create rules.

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Manage email messages by using rules

Edit an Outlook rule

Import or export a set of rules

My company’s working on the big Fabrikam project. I want emails about the project to go into a folder for the project.

On the Home tab, I click Rules, and click Manage Rules & Alerts. Click New Rule.

In the Rules Wizard, there are templates for some of the more common types of rules, such as “Move messages from someone to a folder” and “Move messages with specific words in the subject to a folder”.

Templates make it quicker and easier to create rules.

I click “Move messages with specific words in the subject to a folder”.

In the edit box, click the underlined text, “specific words”.

Type a word you want the rule to search for in the subject of emails (search is not case sensitive), and click Add.

You can add multiple words.

Click OK. In the edit box again, click the underlined text, “specified”.

If you already have a folder you want to use, click it, and click OK.

To create a new folder, click New, type the name you want for the folder (Fabrikam in this example), click OK, click OK again.

The template includes “and stop processing more rules”.

When an email that has Fabrikam in the subject runs this rule, it won’t run any more rules.

I need to stay on top of emails that have my email address in the To box, so I want them to stay in my inbox.

We’ll create this rule in the Create rules from scratch, part 2 video, and make sure my rules are in the right order in the Manage, change, stop, and delete rules video.

Click Finish, click OK or Apply, and your rule is created. Up next, Create rules from scratch.

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