Review documents and track changes

Track changes and show markup

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When you and your teammates collaborate on a document, turn on Track Changes to mark the edits each person makes to the document.

Turn on Track Changes

  • Select Review > Track Changes.

    Track changes on the Word ribbon

Show the changes made to a document

  1. Select Review, and select a view option from the Display for Review list.

    Snippet of Review: Simple Markup interface

    • Simple Markup places a red line in the margin where a change has been made.

    • All Markup shows each person’s edits in different colors of text and with strikethrough formatting.

    • No Markup shows how the incorporated changes will look.

    • Original shows the original document.

  2. In the Show Markup list, select the types of markups to display: Comments, Ink, Insertions and Deletions, and Formatting.

Turn off Track Changes

  • On the Review tab, in the Tracking group, select Track Changes.
    New changes will not be marked, but changes that were already marked remain.

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Track changes in Word

Turn off track changes

If you do decide to allow people to edit the document you're sharing with them you may want to track any changes.

That way, you can see where changes were made, what changes were made.

It's called Mark Up. All right, so let's say we are going to make a change to the color of this heading.

Well before we do it, we can go to Track Changes here under the Review tab, give it a click, and turn it on from here.

Control Shift E is also a keyboard shortcut that works. You can see it's now highlighted just to remind us that it is turned on.

Now, we also get to choose the mark up. So what is going to be displayed for review. Click the drop down.

We can see Simple Mark Up, Simple Changes, All Mark Up including comments and so on.

No Mark Up at all, or just look at the original.

So, when it starts to get a little bit crowded with comments, and mark up, and changes, you may want to go back to the original just to see what it looked like or look at the changes without any markup.

These are all options, but we're going to leave Simple Mark Up selected for now. Also, under Show Mark Up you can see we can choose what's going to be visible off the top.

Comments, Ink, Insertions and Deletions, Formatting. Any Balloons you can see like a comment balloon is only going to show comments in formatting in the Balloons.

Specific People. All Reviewers is checked off. Will be able to see this.

Okay, so with Track Changes turned on let's make a change.

Let's go into our heading here. Click and drag across it. And we'll go to the Font color drop down and choose a different purple.

And see what that looks like. So that's a change that's been made.

We know a change has been made by this little marker that we see in the left hand side. And we can click it to show Track Changes.

You can see here the change that was made a few seconds ago. Also, you're going to see the comment that was made.

Now if you want to, another option is to simply open up the Reviewing pane.

That's another drop down arrow that you can click to place it vertically, or horizontally. I like it vertically over here on the left.

Now you can go actually through all of the revisions including comments, and you can see the formatting changes that were made here, as well.

Okay, let's try something else, let's make another change. We'll scroll up to the top of our document here.

It looks like this color needs to be changed. We can click and drag across it, as well. And change the font color to that purple, if we like.

And that's another change that's being made and tracked over here in our revisions.

Now at any time we can go back to Show Mark Up click the drop down and choose things that we don't need to see.

Like the comments, for example. See how they disappear and we're only seeing the revisions that were made.

Then we may want to go back and see those again. But as we're looking at the entire document maybe we want to just look at it with no mark up.

We still see the changes like the colors that have been changed, the revisions appear over here but we're not seeing any of the mark up in our document.

But, when we want to see it all we can choose All Mark Up to see everything that's happening. Comments, replies to those comments.

Formatting changes, etcetera.

So when you want to share your documents with others you may want to track the changes that are being made so you can see exactly what was made, when it was made, and, how the change was made, as well.

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