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With OneDrive Files On-Demand, you can get to all your files in SharePoint Online without having to download them and use storage space on your device.

Turn on Files On-Demand in OneDrive

  1. Select the white or blue OneDrive cloud icon in the Windows notification area.

    OneDrive SyncClient with blue cloud and white cloud icons

    Note: If you’re on Windows 10, your computer already has the OneDrive desktop app on it, but you'll need to turn on Files On-Demand in OneDrive settings.

  2. Select Settings OneDrive settings with gear icon .

  3. Select Settings > Save space and download files as you use them.

Work with files in Files On-Demand

When Files On-Demand is on, you’ll see new status icons next to each of your SharePoint files. You can now copy or move files from your computer to SharePoint Online right from your file system.

Conceptual image of an online only file
Online-only files

Save space on your device by making files online-only.

These files are only available when you're connected to the Internet, but don't take up space on your computer.

Conceptual image of a locally available file
Locally available files

When you open an online-only file, it downloads to your device and becomes locally available.

You can open a locally available file at anytime even without Internet access.

Conceptual image of an always available file
Always available files

To make a file always available, even when you're offline:

  • Right-click it and select Always keep on this device.

To change a file back to an online-only file:

  • Right-click it and select Free up space.

Want more?

Learn about OneDrive Files On-Demand

With OneDrive Files On-Demand, you can get to all your files in OneDrive or SharePoint Online, without having to download them and use storage space on your device.

If you’re on Windows 10, your computer already has the OneDrive desktop app on it, but you need to turn on Files On-Demand in OneDrive settings.

Click the white or blue OneDrive cloud icon in the Windows notification area, at the far right of the taskbar.

Click the Settings gear.

On the Settings tab, select Save space and download files as you use them.

When Files On-Demand is on, you’ll see new status icons next to each of your OneDrive or SharePoint files.

You see a cloud icon next to online-only files.

Online-only files are available only when you're connected, but they don't take up space on your computer.

When you open an online-only file, it downloads to your device and becomes a locally available file. You can open a locally available file anytime, even without Internet access.

To make sure a file is always available, even when you’re offline, right-click it and choose Always keep on this device.

To change a file back into a cloud file, right-click it and choose Free up space.

With Files On-Demand, you can access all your files without filling up your device.

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