Share and sync - OneDrive (work or school)

Share files and folders with Office 365

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When you use Office 365 for business and save your files to OneDrive or SharePoint, sharing your files is the same wherever or however you work.

Share a file or folder

  1. With a file open or a file or folder selected, select Share.

  2. If you are working on your desktop and the file hasn’t been saved to OneDrive or SharePoint, select a location you want to upload your file.

  3. Select the down arrow to choose permissions for the link you will be sharing. Options include:

    • Anyone (if your organization allows it)

    • People in your organization

    • Specific people

  4. Select Apply to save the permissions.

  5. Enter the name or email address of people you want to share with.

  6. Type a message.

  7. Select Send.

    Or, you can select Copy Link and send the link in an email or add it to a file.

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With Office 365, no matter how or where you work, sharing your files works the same.

As you work in your desktop apps, like Word, Excel, or PowerPoint, select the Share icon in the top right.

If you haven’t saved your file in the cloud yet, select where you want to save it, give it a name and select OK.

After it’s saved, choose the permissions for the item you’re sharing. Select the down arrow, and decide who you want to give access to the file.

You can give access to anyone – if your organization allows it - only people in your organization, or to just the specific people you're sharing with.

Select Apply to set the settings.

Then, type the name or email address for who you want to share with and add a message.

Then Send.

You can also choose Copy Link and share the link in your own message or another file.

These steps are the same wherever you want to share the file.

From File Explorer, right-click files or folders saved in OneDrive, share files from online apps or even share online from OneDrive or SharePoint.

No matter how you work, the steps for sharing with Office 365 are the same.

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