Text and tables

Insert Excel data in PowerPoint

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In PowerPoint, you can embed tables and worksheets from Excel in your presentation slides.

  1. In Excel, click and drag to highlight the cells you want to copy.

  2. Right-click the copied cells and select Copy.

  3. In your PowerPoint presentation, right-click and select the Paste Options you want:

    • Use Destination Styles – Choose to edit your copied cells like a PowerPoint table, but with PowerPoint's color scheme and fonts.

    • Keep Source Formatting – Choose to keep your table editable in PowerPoint while maintaining the same source formatting from Excel.

    • Embed – Choose to keep a copy of your table in PowerPoint in case you want to edit the data, which will open in Excel.

      Note:  If you're working with a large Excel file, it'll inflate your PowerPoint presentation to a big size. You may also unintentionally be giving more access to your Excel file than you intend to.

    • Picture – Choose to paste your table as a picture to get the same benefits as embedding except you can format your cells like a picture and add effects to it. You won’t be able to edit data once it’s been pasted though.

    • Keep Text Only – Choose to paste your table as straight text and to do all formatting in PowerPoint.

  4. If you pasted as a picture, on the Picture Tools Format tab, select the quick picture style you want to use. Adjust the table to your liking.

Want more?

Insert Excel data in PowerPoint

Copy an Excel chart to another Office program

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