Add text, pictures, and tables

Add hyperlinks

Your browser does not support video. Install Microsoft Silverlight, Adobe Flash Player, or Internet Explorer 9.

Discover more Office training at LinkedIn Learning

Add a hyperlink when you want to link to related or more detailed information from another page in a diagram, an online document, or a website.

Link to a web or email address

  1. Select the shape.

  2. Select Insert > Link.

  3. Type in an email address, a website address or an FTP address, and select OK.

Link to another page in the diagram

  1. Select the shape.

  2. Select Insert > Link.

  3. Select Browse.

  4. For Page, select the flowchart you want to link to and select OK.

  5. Type in a description, and select OK.

Note: To open the link, point to the shape and press Ctrl as you select it to open the link.

Link to a document

  1. Select the shape.

  2. Select Insert > Link.

  3. Select Browse > Local File.

  4. Go to the directory where the document is stored, select the file, and select Open.

  5. Type in a description of the document and select OK.

Edit a hyperlink

  1. Select the shape that contains the hyperlink you want to change.

  2. Select Insert > Link.

  3. Change the existing hyperlink, or select Delete to remove it.

Want more?

A beginner's guide to Visio

When you want to provide quick access to web addresses, files on a SharePoint site, or another page in a diagram, use a hyperlink.

To make my flowchart more useful for my team, I’ll add links that make it easy to access important information directly from the flowchart.

So the team can contact our editor, Sara Davis, I’ll create a link to her email.

I go to Insert, select Link and type her email address in Address.

And I’m done.

To follow the hyperlink, I press Control and select the shape, and I can send Sara an email.

To make it easy for my team to find details related to our video production process, I’ll add a link to our Video production flowchart, which is on another page.

I go to Insert and select Link.

I select Browse next to Sub-address, and select the flowchart in the Page list, and type a description.

Now when I point to the shape, I see a link that opens the video production flowchart.

The team often needs our blog post template.

So I’ll create a link to the file.

As before, I go to Insert and select Link.

I select Browse next to Address, and then select Local File to find the file on our SharePoint site.

Then I select the file, select Open and type a description.

And I’m done.

If I need to change or delete a hyperlink, I select the shape.

Then I go to Insert, select Link and change the link or select Delete.

Now that I’ve added hyperlinks, my flowchart is interactive and much easier for my team to reach related people, sites, and documents.

Get support
Contact us
Expand your Office skills
Explore training

Was this information helpful?

Thank you for your feedback!

Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents.

×