Using the calendar in Outlook on the web

By using Outlook on the web, you can create, change, delete, and share calendar events. You can also import calendars from your friends or colleagues or link to those on the web.

Create a calendar event

  1. In Outlook on the web, select Calendar at the bottom of the page.

    A screenshot of the Calendar button

  2. At the top of the page, select New.

    A screenshot of the New button

  3. Add a title, location, and start and end dates and times.

  4. The following steps are optional:

    • If it's an all day event, select the All day check box.

    • When you don't want others to see the details of a calendar event, select the Private check box.

    • To make this a recurring event, in the Repeat drop-down menu, choose how often you want it to take place, and in the From and To drop-down menus, set the dates that you want the recurring event to begin and end.

    • In the Reminder drop-down menu, choose when to remind participants about that the event.

      Note: Select Add an email reminder to send an email reminder to yourself or to the participants.

  5. Under People, enter the names or email addresses of the people you want to invite.

  6. At the top of the page, select Save (if the event is just for you) or Send (if you're inviting attendees).

For information on how to attach a file to your invitation, see Attach files in Outlook on the web.

Change or delete a calendar event

  1. In Outlook on the web, select Calendar at the bottom of the page.

    A screenshot of the Calendar button

  2. Select the calendar event you want to edit or delete, choose Edit or Delete.

    A screenshot showing the Edit and Delete buttons

  3. If the event is part of a series, do one of the following:

    • To open and makes changes to a calendar event, click Open occurrence.

    • To open and makes changes to a series of calendar events, click Open series.

    • To delete a calendar event, click Delete occurrence.

    • To delete a series of calendar events, click Delete series.

  4. At the top of the page, select Save (if the event is just for you) or Send (if you're inviting attendees).

Share your calendar

  1. In Outlook on the web, select Calendar at the bottom of the page.

    A screenshot of the Calendar button

  2. In the left pane, select a calendar.

  3. At the top of the page, select Share.

    A screenshot of the Share button

  4. Enter the name or email address of the person you want to share your calendar with, and press Enter.

  5. In the drop-down menu below, choose what you want the people you're sharing with to see and do with your calendar, and then select Share.

    Note: The person you're sharing your calendar with will receive a sharing invitation in email.

Import a calendar

Follow the procedures below for the calendar you want to import.

Import a static calendar

  1. In Outlook on the web, select Calendar at the bottom of the page.

    A screenshot of the Calendar button

  2. At the top of the page, select Add calendar.

    A screenshot of the Add calendar button

  3. Select From file > Browse, choose an .ics file, and select Open.

  4. Select Save Save.

Link to a calendar on the internet

  1. In Outlook on the web, select Calendar at the bottom of the page.

    A screenshot of the Calendar button

  2. At the top of the page, select Add calendar.

    A screenshot of the Add calendar button

  3. Select From internet, and in the Link to the calendar box, type or copy and paste the web address of the calendar. (For example, iCalShare maintains thousands of calendars on their website.)

  4. In the Calendar name box, enter a name for the linked calendar.

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