Use Whiteboard in Microsoft Teams

What is Microsoft Whiteboard in Teams meetings?

Whiteboard integration in Microsoft Teams meetings is powered by Whiteboard for the web, which lets participants of Teams meetings draw, sketch, and write together on a shared digital canvas.

How do I get started with a whiteboard in a Teams meeting?

You can share a whiteboard to make it available to all participants in a Teams meeting. That same whiteboard is simultaneously available in the Whiteboard applications on Windows 10, iOS, and on the web.

  1. After joining a Teams meeting, click the Share icon in the share tray of that meeting.

  2. In the Whiteboard section, select Microsoft Whiteboard.

Note: The ability to start a new whiteboard is currently limited to the Microsoft Teams clients on Windows 10, Mac, and for the web. The Teams apps for iOS and Android can only view whiteboards that have already been created.

How do you use ink on a whiteboard in a Teams meeting?

A soon as the Whiteboard canvas has been started, Teams meeting attendees will be able to ink on it. To begin, click the Pen icon, select a color, and then begin to draw, sketch, or write on the board.

You can also choose to open the same whiteboard in the Microsoft Whiteboard apps for Windows 10 or iOS to add additional types of content to the canvas.

How do I add other content types to the whiteboard in a Teams meeting?

Whiteboard in Teams meetings currently only supports inking together on the digital canvas from within Teams. We will be adding additional content types to Whiteboard for web, which powers the Whiteboard in Teams meetings experience.

For richer functionality, Teams meeting attendees can open the whiteboard they’re editing in the full-featured Microsoft Whiteboard apps for Windows 10 or iOS to add other content types and use additional features. These changes will appear in the whiteboard being edited in the Teams meeting.

If a Teams meeting is recorded, will it include Whiteboard as part of the recording?

If you share a whiteboard during a Teams meeting that is being recorded, it will not be part of the recording. We will provide information to customers when this becomes available.

Can I access and continue working on a whiteboard after a Teams meeting ends?

After a Teams meeting, its whiteboard will be available to all participants from the Teams meeting chat, in a tab labeled Whiteboard. The whiteboard will also be available in the Board Gallery in the Microsoft Whiteboard apps for Windows 10 and iOS, so that meeting attendees can continue collaborating on a whiteboard even after a meeting has ended.

Note: This capability is currently not available in the Microsoft Teams iOS and Android apps. You can work on whiteboards after their Teams meetings have concluded by using the Microsoft Teams clients on Windows 10, Mac, or on the web.

Can anyone start or ink on a whiteboard in a Teams meeting?

Teams meeting attendees within the same Office 365 tenant will be able to start, view, and ink on whiteboards in Teams meetings.

Whiteboard in Teams meetings does not currently support starting a new whiteboard, view the whiteboard, or inking by anonymous, federated, or external users. We will provide information to customers when this becomes available.

Can I get Whiteboard in Teams meetings on my Surface Hub?

When joining a Teams meeting, sign in to Whiteboard or Surface Hub, and then click the Whiteboard icon in the meeting controls to share the whiteboard.

Note: If you add any content to Whiteboard without being signed in and then use the Whiteboard icon in Teams to try and share it, a new empty board will be created and shared with the meeting. (The prior whiteboard will still be synced to your list of whiteboards.)

Will the Whiteboard in Teams integration be available for Microsoft Teams Rooms?

Whiteboard in Teams meetings is available for Microsoft Teams Rooms. Inking is available if the room system is equipped with a touch display. In Teams Rooms with standard display, Whiteboard will be in View-Only mode.

When will Whiteboard be available for One-on-One Teams calls?

We will provide additional information to customers when this becomes available. Currently, Whiteboard in Teams is available only for calls with three or more participants.

How can I enable Microsoft Whiteboard in Teams meetings for my organization?

Whiteboard is automatically enabled for applicable Office 365 tenants and customers are able to use Whiteboard in Teams meetings with the Microsoft Teams clients on Windows 10, Mac, iOS, Android, and on the web.

If Whiteboard is not available for you in Teams, contact your organization’s Office 365 administrator. See Enable Microsoft Whiteboard for your organization for detailed instructions for administrators.

See Also

Microsoft Whiteboard Help

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