Use the News web part on a SharePoint page

Use the News web part on a SharePoint page

When you add a page to a site, you add and customize web parts, which are the building blocks of your page. This article describes the News web part.

You can keep everyone in the loop and engage your audience with important or interesting stories by using the News web part on your page or site. You can quickly create eye-catching posts like announcements, people news, status updates, and more that can include graphics and rich formatting.

Learn more about how news is used and distributed in the Infographic: Work with SharePoint News on Ways to work with SharePoint.

Notes: 

  • Some functionality is introduced gradually to organizations that have opted in to the Targeted Release program. This means that you may not yet see this feature or it may look different than what is described in the help articles.

  • Some of the features described below may not be available in SharePoint Server 2019.

Add the News web part to a page

  1. If your page is not already in edit mode, click Edit at the top right of the page.

  2. Hover your mouse above or below an existing web part and you'll see a line with a circled +, like this:

    Plus sign for adding web parts to a page

  3. Click Circled plus sign used to add a modern web part to a page .

  4. In the web part search box, enter News to quickly find and select the News web part.

    The news web part in the web part toolbox
  5. Click the Edit Web part edit button button on the left of the web part to open the property pane and set options such as news source, layout, organization, and filtering. See below for more information on each of these options.

News sources

When you are working with a News web part, you can specify the source for your news posts. Your news posts can come from the site you are on while using the web part (This site), a hub site that the current site is part of (All sites in the hub), or one or more individual sites (Select sites). Another option is to choose Recommended for current user, which will display posts from places like sites the current user follows, sites visited frequently, and other news suggested by Office Delve.

  1. If you're not in edit mode already, click Edit at the top right of the page.

  2. Click Edit web part Web part edit button on the left side of the News web part.

  3. Choose This site, Select sites, or Recommended for current user. If your site is connected to a hub site, you will see an additional option for All sites in the hub.

    New sources

    When you click Select sites, you can search for the site you want to add, or select one or more sites from Sites associated with this hub, Frequent sites, or Recent sites.

    Select sites in News web part

Organization news

News can come from many different sites. but there might be an "official" or "authoritative" site for organization news. News from these sites are distinguished by a color block on the title as a visual cue, and are interleaved throughout all news posts displayed for users on SharePoint home in Office 365. The following image shows news on SharePoint home where News@Contoso is the organization news site.

Organization news example

To enable this feature and specify the sites for organization news, a SharePoint global admin must use the SharePoint Online Powershell commands:

News layouts

You can choose from different layouts for News. The default layout will depend on whether your site is a team site, a communication site, or part of a hub site.

On a team site, the default layout for News is called Top story. It includes a large image space and three additional stories.

Default News on Group team site

The List layout shows news posts in a single column.

Single-column layout for News web part

On a communication site the default layout is called Side-by-side, and is a two-column list of stories.

Side-by-side layout for news web part

On a hub site, the default layout for News is called Hub news, which includes columns of stories with thumbnails and information, plus a side bar of headlines of additional stories.

Hub site layout for News

An additional layout is Carousel, which shows a large visual, and allows users to move through stories using back and next buttons, or pagination icons. You can also choose to automatically cycle through images in the carousel.

News carousel layout

To change the layout:

  1. If you're not in edit mode already, click Edit at the top right of the page.

  2. Click Edit web part Web part edit button on the left side of the News web part.

  3. If you want to hide the title and See all command at the top of the web part, change the toggle to Off under Show title and commands.

  4. Select the layout you want.

    News toolbox

  5. For List and Carousel layouts, you can use the slider to select Number of news items to show. For the Carousel layout, you can choose to Automatically cycle through news items by sliding the toggle to On.

  6. You can show or hide a compact view (a view without images that takes up less space) for the List layout, or show or hide a compact view on other layouts when in narrow widths (like a narrow window or in a mobile view) by sliding the toggle for Show compact view or Show compact view in narrow widths to On or Off.

Organization

You can put your posts in the order you want them to appear on your page. You can think of this as "pinning" news posts in the position you want.

  1. Under Organize, click Select news to organize.

    Organize news section

  2. In the large pane that displays, drag the recent news stories from the left into the numbered position you want on the right. If you are not seeing the news you want to select, use the search box to find it.

    Dragging a news story into position

    Any numbered positions that you do not drag stories into will remain at Automatic, meaning that the news web part will show stories in those positions in order of publish date.

    If you want to reorder the stories after you've dragged them into position, select the item and use the keyboard CTRL+up arrow and CTRL+down arrow.

  3. When you are done, click the X at the top right to close the pane.

Filter

You can filter the posts you want to show by title, recently added or changed, created by or modified by, and page properties.

News filter and sort

Note: Not available in SharePoint Server 2019.

Audience targeting

By using audience targeting, you can show news content to specific groups of people. This is useful when you want to present information that is relevant only to a particular group of people. For example, you can target news stories about a specific project to only team members and stakeholders of the project. To use audience targeting, you must first enable audience targeting for the pages library that contains the news stories, select your audience, and then enable audience targeting in the News web part. To learn how to do this, see Target content to specific audiences.

Create News posts

  1. You can create news posts from the SharePoint Home page, or from the News web part on any published page:

    • From the SharePoint home page, click +Create news post at the top of the page. Then, choose the site to which you want to publish your news post.

      Note: Not available in SharePoint Server 2019.

      Or

    • On a published page that has a News web part, click + Add in the News web part to start creating your post.

  2. Begin with adding a name which will serve as your headline. You can use the image toolbar on the left to add or change an image.

    Adding a news story
  3. Click + to add web parts such as text, images, video, and more. Learn about using web parts on SharePoint Online pages.

  4. When you are done creating your page, click Publish at the top right, and you'll see the story appear in the News section as the most recent story.

Note: The latest stories are shown in chronological order from newest to oldest based on their initial publish date (editing a story will not change its order). Posts cannot be re-ordered. To see a list of all your news posts, See all.

Add a news post by using a link

You can add a link to content from your site, or from another web site with the News link. The linked content will appear as a news post.

Note: Not available in SharePoint Server 2019.

  1. Go to the site with news where you want to add the post. From the home page, click + New and then click News link.

    Select News link from the + New menu

    If you're on another page and don't see News link as a menu option, add a News Web Part to the page first, and then click + Add under News.

    Add a News link from a News web part

  2. In the Link field, paste the web address to an existing news item. You will see several more fields.

    News Link address field

  3. In the Title field, add a title that will be shown for the news item on the home page. This is a required field.

    Add a title for the news item

  4. Click Add thumbnail or Change to add or change an optional thumbnail image. You can choose between one of the following sources of the image:

    Click Add a thumbnail or Change to add or edit the image

    • Recent Images returns images that you've recently used or added to the SharePoint site.

    • Web search does a Bing search for images on the web in a selection of categories. You can set filters for size (small, medium, large, x-large, or all), layout (square, wide, tall, or all), or Creative Commons or all images.

    • OneDrive shows you the OneDrive folder associated with the site where you can navigate and select images.

    • Site offers document libraries on the SharePoint site where you can select images to use.

    • Upload opens a window where you can select an image from your local computer.

    • From a link provides a filed to paste in a link to an image in OneDrive for Business or your SharePoint site. You can't link to images from other sites or the web.

    Click Open to use a selected image.

  5. Add or edit the description in the Description field. This is optional.

    The description field

  6. Click Post to add the link to your home page.

Send your news post by email

When you use this feature, you can send an email that includes a link, thumbnail preview, description and an optional message to one or more people.

Send by email dialog box

Note: The people you share the link with must have the appropriate permissions to be able to see your page.

  • At the top of your news post page, click Send by email.

  • Enter the name(s) of the people you want to send to in the To: box, and add a message if you want.

  • Click Send.

Find news posts

News posts are saved in the Pages library of a site.

Remove News posts

  1. Click See all.

  2. Click Manage posts.

  3. Find the page you want to remove.

  4. Click the ellipses (...) to the right of the page, and then click Delete.

    Deleting a page

For SharePoint Server 2019 you can delete News pages you've added.

  • In the Quick Launch bar, click Pages, and then select the news item you want to delete.

  • Click the ellipses (...), and then click Delete.

  • Click Delete in the confirmation dialog.

Remove the News web part

  1. Go to the page that has the news section you want to remove.

  2. Click Edit at the top of the page.

  3. Hover over the News section, and click Delete The Delete button on OneDrive.com. on the left.

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