Use the Accessibility Checker to find accessibility issues

Before sending your email message or sharing your document or spreadsheet, run the Accessibility Checker to make sure your content is easy for people of all abilities to read and edit.

  1. On the ribbon, select the Review tab. In Outlook, the Review tab is visible in the ribbon when writing or replying to messages.

  2. Select Check Accessibility.

    Screenshot of UI to open Accessibility checker

  3. Review your results. You'll see a list of errors, warnings, and tips with how-to-fix recommendations for each. See Rules for the Accessibility Checker for more information.

  4. To easily address accessibility errors and warnings, select an issue to open the Recommended Actions list. You can apply a one-click fix by selecting an action, or select the arrow button next to an action for more options.

    Dropdown menu for an issue in the Accessibility Checker, showing the Recommended Actions and Other Suggestions lists

Check accessibility while you work

To be notified of accessibility issues in your document as you continue working on it, tick the Keep accessibility checker running while I work check box.

The Accessibility Checker pane with the "Keep accessibility checker running while I work" checkbox

This adds the Accessibility button to your taskbar, and keeps track of accessibility issues in real time. You can open the Accessibility Checker whenever you want by selecting the status bar button.

Accessibility Checker shown running in the status bar

Don't see Accessibility Checker?

If you don't see the Check Accessibility button on the Review tab, you might have an older version of Word, Excel or PowerPoint. Follow these steps to open the Accessibility Checker.

  1. Select File > Info.

  2. Select the Check for Issues button.

    Tip: To the right of the Check Accessibility button, under the Inspect heading, is a list of any potential issues.

    Inspect Workbook group

  3. In the Check for Issues drop-down menu, select Check for Issues.

    Check Accessibility menu item

  4. The Accessibility Checker task pane appears next to your content and shows the inspection results.

    Inspection Results group

  5. To see information on why and how to fix an issue, under Inspection Results, select an issue. Results appear under Additional Information, and you’re directed to the inaccessible content in your file.

    Additional Information group

See Also

Use a screen reader with the Accessibility Checker

Office Accessibility Center

Make your content accessible to everyone

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