Use OneNote for the web to share notes with other people

In OneNote for the web, you can share notes with others in a couple of different ways, depending on your needs.

You can either invite others to view and make changes your notebook, or you can create a link to a page of notes that you can paste in an email, blog, or web page.

Note: Single notebook pages can't be shared without the entire notebook being shared.

Invite others to view or co-author a notebook

  1. In OneNote for the web, open the notebook you want to share.

  2. Click File > Share > Share with People.

  3. In the left column, under Share, make sure Invite people is selected.

  4. In the To box, type the email address of the person you want to invite.

  5. In the box below, type a brief note for the recipient so they have proper context for your invitation (for example: “Here is a link to my trip planning notebook. Feel free to add anything I’ve missed!”).

  6. By default, recipients can make changes to the notebooks they’re invited to. If you only want them to view but not edit the contents of your notebook, click the blue Recipients can edit link to change the permission settings.

  7. When you’re ready to send your notebook invitation, click Share.

Stop sharing a notebook

You can stop sharing a notebook.

  • In OneNote for the web, open the notebook which you want to stop sharing.

  • Click File > Share > Share with People.

  • On the left, click or tap the person's name with whom the notebook is shared.

  • On the right, click or tap Can edit., and then click Stop sharing.

Stop receiving notebook change notifications

When a notebook is shared, email notifications are automatically sent when changes are made. You can stop receiving these email notifications.

Create a notebook link to share with others

If you don’t have the email addresses of the people you want to invite to view or edit your notebooks, or if you don’t want to use email for this purpose, you can easily create a custom link that lets you share notes with others.

  1. In OneNote for the web, open the notebook you want to share.

  2. Click File > Share > Share with People.

  3. On the left, under Share, click Get a link.

  4. Copy and then paste this link wherever your intended audience (for example, your blog readers) can see and click it to gain access to your notebook.

    Note: Anyone with the link address will be able to see your notebook. Be sure you're comfortable sharing the contents before sharing the link.

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