Use live captions in a Teams meeting

Use live captions in a Teams meeting

With live captions, Teams can detect what’s said in a meeting and present real-time captions for anyone who wants them.

Note: Live captions are a preview feature in Microsoft Teams, and they're only available in English (US) and on the Teams desktop app for now. Enjoy your sneak peek!

Live captions saying "Could you please send me the options we are proposing to the client" in a meeting.

Live captions can make your meeting more inclusive to participants who are deaf or hearing impaired, people with different levels of language proficiency, and participants in loud places by giving them another way to follow along.

Turn captions on and off

To use live captions in a meeting, select More options More options button > Turn on live captions (preview).

The option to turn live captions on in a meeting's call controls

To stop using live captions, go to the meeting controls and select More options More options button > Turn off live captions (preview).

Get the most out of your captions

To make sure your live captions are as accurate as possible, try to follow these best practices:

  • Speak clearly, slowly, and directly into the mic. As your distance from the mic increases, captions may become less accurate.

  • Avoid locations with background noise.

  • Avoid having multiple people speaking at the same time.

  • Use the highest quality Teams-certified equipment available to you.

Notes: 

  • If someone is speaking with an accent, captions may be less accurate.

  • Obscenities will be starred out.

  • Teams may use a meeting's subject, invitation, participant names, and attachments to improve caption accuracy.

DISCLAIMER: Transcription and translation services include live captions, subtitles, and transcription functionality available across Office 365 services, including Microsoft Teams, PowerPoint, Stream, and others. Microsoft reserves the right to restrict transcription and translation services to limit excessive use and/or fraud and to maintain service performance, with reasonable notice. 

Expand your Office skills
Explore training
Get new features first
Join Office Insiders

Was this information helpful?

Thank you for your feedback!

Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents.

×