Use live captions in a live event

Use live captions in a live event

Live event attendees can view live captions in up to six languages in addition to the spoken language. Presenters can select the six languages from a list of over 50.

In this article

Organizers: set up live captions

Attendees: use live captions

Note: Live captions are a preview feature in Microsoft Teams. Enjoy your sneak peek!

Organizers: set up live captions

To set up live captions for your event, check the Captions box when you're scheduling your event.

Note: Live captions are only available for live events produced using Teams.

Use the Translate to menu to add up to six languages attendees can choose for the captions in addition to the spoken language. For example, if the spoken language is English, but you know there’s an office in the Netherlands tuning in, select Dutch (Netherlands) so they can get captions in Dutch.

Available languages menu

Notes: 

  • Supported spoken languages for this feature include English, German, and Chinese.

  • Supported translation languages include Afrikaans, Arabic, Bosnian, Bulgarian, Catalan, Chinese (Simplified, PRC), Chinese (Traditional, Hong Kong), Chinese (Traditional), Creole, Czech, Danish, Dutch, English, Estonian, Filipino, Finnish, French, German, Greek, Hebrew, Hindi, Hmong, Hungarian, Indonesian, Italian, Japanese, Klingon, Korean, Latvian, Lithuanian, Malagasy, Malay, Maltese, Norwegian, Persian, Polish, Portuguese, Queretaro Otomi, Romanian, Russian, Samoan, Serbian (Latin), Serbian Cyrillic, Slovak, Slovenian, Spanish, Swahili, Swedish, Tahitian, Thai, Tongan, Turkish, Ukrainian, Urdu, Vietnamese, Welsh, and Yucatec Maya.

  • If the Captions check box isn’t available, contact your IT admin to turn this feature on.

Get the most out of your captions

  • Speak clearly, slowly, and directly into the mic.

  • Avoid locations with background noise.

  • Avoid having multiple people speaking at the same time.

  • Use the highest quality Teams-certified equipment available to you.

Note: Curse words will be starred out.

Download the transcript

After the live event has finished, click Meetings Meetings button in Teams and look up the live event. Under Live event resources, you’ll find Transcript. Click the down arrow to download it.

For best results, open the file with Microsoft Word.

Download transcript button

Attendees: use live captions

To turn on live captions, click Subtitles On Closed captions button in the lower right corner.

To change the caption language, click Settings Settings button > Captions / Subtitles, and select the language you want.

Captions settings menu

Note: The available languages are set by the live event organizer.

Want to know more?

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