Use a screen reader to work with views in Project

Use a screen reader to work with views in Project

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This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use Project 2016 with your keyboard and Narrator, the built-in Windows screen reader, to choose the right view of your schedule. Using the right view for the right purpose makes it easier to keep your project on track.

To identify which view best suits your needs, first decide what information you want to check (task, resource, or assignment data), and then decide what format you want to use.

Notes: 

In this topic

Move between views

To move from a view to another, select and open a view by using the following keyboard shortcuts:

To do this

Press

Select and open the Gantt Chart view.

Alt+W, G, G

Select and open the Task Usage view.

Alt+W, K, K

Select and open the Team Planner view.

Alt+W, P, P

Select and open the Resource Sheet view.

Alt+W, S, S

Timeline view

In the Timeline view, you get a snapshot of key tasks and milestones to present, for example, in a status report or meeting. You can just drop the content of a Timeline view into a PowerPoint slide, print, or email it.

The Timeline view can be accessed either as part of the other views or in a separate window. If the Timeline is a part of the other views, it's by default shown at the top of the view.

Use the following keyboard shortcuts to move in this view:

To do this

Press

Toggle the Timeline on and off.

Alt+W, TL

Cycle between the main view and the Timeline, press F6 until you hear the view you want.

F6 or Shift+F6

Open the Timeline view in separate window.

Alt+W, OT, L

Cycle through the element types in the Timeline – task bar, milestone, callout, and timeline bar with the first one of that type being selected.

Tab key or Down arrow key

Cycle through the element types in the opposite order.

Shift+Tab, Up arrow key

Go to the previous or next item of that type, for example, go to the next milestone.

Left or Right arrow key

Open the Task Information dialog.

Shift+F2

Gantt Chart view

Use the Gantt Chart view to get an overview of where your project is going and how it's progressing. In this view, you can also get an idea how tasks relate to each other.

If the Timeline is on, it's presented at the top of the window. Below the Timeline, the main content area is divided into two panes. On the left, there's the input spreadsheet where you can define the task mode, name, duration, start and end dates, and its predecessors. To the right, there's the bar chart showing the spreadsheet's information in progress blocks and dependencies lines.

Use the following keyboard shortcuts to move in this view:

To do this

Press

Move between columns and rows in the spreadsheet.

Tab key, Shift+Tab, or the arrow keys

Open the Task Information dialog.

Shift+F2

Task Usage view

In the Task Usage view, you can enter, edit, and review assignments by task.

If the Timeline is on, it's presented at the top of the window. Below the Timeline, the main content area is divided into two panes. In the spreadsheet pane on the left, each task is listed with the assigned resources indented beneath it. In the timesheet pane on the right, information such as work or costs for the task and the assignment is listed according to the timescale, for example, by day or by week.

Use the following keyboard shortcuts to move in this view:

To do this

Press

Move between columns and rows in the spreadsheet.

Tab key, Shift+Tab, or the arrow keys

Open the Task Information dialog.

Shift+F2

Move to the timesheet pane.

F6

Team Planner view

Use the Team Planner view to check tasks from the perspective of who is working on them, and get an overview of your schedule.

If the Timeline is on, it's presented at the top of the window. Below the Timeline, the main content area is divided into three panes. The spreadsheet on the left lists the resource names and any unscheduled tasks. On the right, there's the calendar pane. At the bottom of the window, there's a pane listing unassigned tasks.

Use the following keyboard shortcuts to move in this view:

To do this

Press

Move between columns and rows in the spreadsheet.

Tab key, Shift+Tab, or the arrow keys

Expand or collapse a resource row or a Grouping row.

Alt+Shift+Plus sign (+) or Minus sign (-)

Scroll the timescale.

Alt+Left or Right arrow key

Open the Task Information dialog.

Enter (when on a task)

Move tasks.

Ctrl+Arrow keys

Resource Sheet view

Use the Resource Sheet view if you want to enter, edit, or review resource data for your project in a spreadsheet.

If the Timeline is on, it's presented at the top of the window. Below the Timeline, the spreadsheet listing, for example, resources, costs, and standard rates takes up most of the content main area.

Use the following keyboard shortcuts to move in this view:

To do this

Press

Move between columns and rows in the spreadsheet.

Tab key, Shift+Tab, or the arrow keys

Open the Resource Information dialog.

Shift+F2

See also

Use a screen reader to create a new project in Project

Use a screen reader to review or edit an existing project in Project

Keyboard shortcuts for Project 2016

Set up your device to work with accessibility in Office 365

Use a screen reader to explore and navigate Project

Use Project Online with your keyboard and Narrator, the built-in Windows screen reader, to choose the right view of your schedule. Using the right view for the right purpose makes it easier to follow your project.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • For keyboard shortcuts, go to Keyboard shortcuts in Project Online.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Get started with Narrator.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

  • When you use Project Online, we recommend that you use Edge as your web browser. Because Project Online runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not Project Online.

In this topic

Change the view on the Project page

  1. In the Projects view, press Ctrl+F6 to go to a tab. If needed, press the Tab key or Shift+Tab until you hear "Projects, Project Center, tools group, tab 2 of 2, link," and press Enter.

  2. Press the Tab key repeatedly until you hear "View, button," and press Spacebar to open the list of available views.

  3. To navigate through the views, press the Down arrow key. To select a view, press Enter.

Change the view on the Schedule page

  1. When on the Schedule page of your project, press Ctrl+F6 to go to a tab. If needed, press the Tab key or Shift+Tab until you hear "Tasks, Schedule, tools group, tab 4 of 5," and press Enter.

  2. Press the Tab key repeatedly until you hear "View, button," and press Spacebar to open the list of available views.

  3. To navigate through the views, press the Down arrow key. To select a view, press Enter.

Change the layout

You can select how you want the data to be displayed. Show or hide a Gantt Chart, display the data in a Timephased view, or in a table format with the Sheet layout.

  1. To change the layout in the Tasks view, press Ctrl+F6 to go to a tab. If needed, press the Tab key or Shift+Tab until you hear "Tasks, tab," and press Enter.

  2. Press the Tab key repeatedly until you hear "Layout, button," and press Spacebar. The list of options opens.

  3. To select between Gantt Chart, Timephased Data, and Sheet, press the Down arrow key until you land on the option you want, and press Enter to select.

See also

Use a screen reader to create a new project in Project

Use a screen reader to review or edit an existing project in Project

Basic tasks using a screen reader with Project

Keyboard shortcuts in Project Online

Use a screen reader to explore and navigate Project

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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