Use a screen reader to search for a conversation, person, or file in Microsoft Teams

Use a screen reader to search for a conversation, person, or file in Microsoft Teams

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use a keyboard and a screen reader such as JAWS or Narrator, the built-in Windows screen reader, to search for conversations, persons, and files in the Microsoft Teams team collaboration app for Windows. In Microsoft Teams, the whole team can work together in real time using team channels for conversations, file sharing, and more.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • For keyboard shortcuts, go to Keyboard shortcuts for Microsoft Teams.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Complete guide to Narrator.

  • This topic makes note of the JAWS functionality as well. To learn more about JAWS for Windows, go to JAWS for Windows Quick Start Guide.

  • This topic makes note of the NVDA functionality as well. To learn more about NVDA, go to NV Access | Get Help.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

Search for a conversation, person, or file

You can quickly search for a message, contact, or file. The search results (if available) are displayed in separate tabs: Messages, People, and Files.

  1. To go to the Search box, press Ctrl+E.

  2. Type your search words and press Enter. Focus moves to the search results pane, and you hear which results tab is selected.

  3. Use the Left and Right arrow keys to move to the results tab you want, and then press Enter.

  4. To navigate to the search results list, press the Tab key until you hear the first result.

  5. To move in the search results list, use the Up and Down arrow keys. The screen reader announces the message, person, or file details as you land on each search result.

  6. To explore a search result further, do the following:

    • On a Messages tab search result, press Enter. The message thread in which you can find the search result appears in the main view.

    • On a People tab search result, press Enter. The person's page appears in the main view.

    • On a Files tab search result, press Enter. The file opens differently depending on the file type. For example, an Office file opens in the Microsoft Teams File Viewer and a PNG graphic file opens in the default browser.

Tip: To filter the search results, press the Tab key until you hear "Filter," and then press Enter. To navigate the Filter dialog, press the Tab key or Shift+Tab. To expand an options list, press Spacebar. Use the Up and Down arrow keys to move to the option you want, and then press Enter. To apply the filter, press the Tab key until you hear: "Filter," and then press Enter.

See also

Use a screen reader to chat in Microsoft Teams

Use a screen reader to check recent activity in Microsoft Teams

Keyboard shortcuts for Microsoft Teams

Basic tasks using a screen reader with Microsoft Teams

Set up your device to work with accessibility in Office 365

Use a screen reader to explore and navigate Microsoft Teams

Use your keyboard and VoiceOver, the built-in Mac OS screen reader, to search for messages, persons, and files in the Microsoft Teams on Mac team collaboration app. The search results are distributed onto the Messages, People, and Files tabs and sub-tabs, if applicable.

Notes: 

Use a screen reader to search for a conversation, person, or file

  1. To go to the Search box, press Option+E.

  2. Type your search words and press Enter.

    You hear the number of matches, and the name of the currently selected tab or sub-tab.

  3. To navigate between the tabs or sub-tabs, press the Left or Right arrow keys. To select a tab, press Enter.

    To navigate back up to a main tab from a sub-tab, press Shift+Tab.

  4. To navigate to the list of search results, press Tab until you hear the first result.

  5. To move in the search results list, press the Right or Left arrow key. VoiceOver announces the message, person, or file details as you reach them.

    Tip: To filter the search results, press Tab until you hear: "Filter," and then press Enter. To navigate the fields in the dialog that opens, press Tab or Shift+Tab. To expand a list for selecting an option, press Spacebar. To select an option, press Enter. When you're done, press Tab until VoiceOver announces: "Filter." Press Control+Option+Spacebar to select the button and apply the filtering criteria.

  6. To further explore an individual search result:

    • On the Messages tab, press Enter on a search result to open the conversation containing the search result in the main view.

    • On the People tab, press Enter on a search result to open the person's page in the main view.

    • On the Files tab, press Enter to open the file. Depending on the file, it can open, for example, in the Microsoft Teams File Viewer or in the default browser.

See also

Use a screen reader to chat in Microsoft Teams

Use a screen reader to check recent activity in Microsoft Teams

Keyboard shortcuts for Microsoft Teams

Basic tasks using a screen reader with Microsoft Teams

Set up your device to work with accessibility in Office 365

Use a screen reader to explore and navigate Microsoft Teams

Use VoiceOver, the built-in iOS screen reader, to search for conversations, persons, and files in the Microsoft Teams for iOS team collaboration app. In Microsoft Teams for iOS, the whole team can work together in real time using team channels for conversations, file sharing, and more.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

  • This topic assumes that you are using an iPhone. Some navigation and gestures might be different for an iPad.

Use a screen reader to search for a conversation, person, or file

  1. Swipe left until you hear "Search," and then double-tap the screen. You hear: "Search field."

  2. Swipe right until you hear the first character on the on-screen keyboard.

  3. To type your search words, slide one finger on the keyboard until you hear the character you want, and then double-tap the screen. The character is added in the Search field.

    Note: To search for files, type the word "file" in the Search field.

  4. The search starts automatically as you type. Search results are displayed on two tabs: Messages and People.

  5. To check the search results on the Messages tab, which is displayed at the top, swipe right until you hear the first result. VoiceOver reads the contents and details of the message. To open the whole conversation, double-tap the screen.

    The Messages tab lists the search results for files as well.

  6. To check the search results on the People tab, swipe left or right until you hear "People," and then double-tap the screen. Swipe right until you hear the first result.

    VoiceOver reads the contact name, availability status, and email address. To go to the contact details, double-tap the screen.

See also

Use a screen reader to chat in Microsoft Teams

Basic tasks using a screen reader with Microsoft Teams

Set up your device to work with accessibility in Office 365

Use a screen reader to explore and navigate Microsoft Teams

Use TalkBack, the built-in Android screen reader, to search for conversations, persons, and files in the Microsoft Teams for Android team collaboration app. In Microsoft Teams for Android, the whole team can work together in real time using team channels for conversations, file sharing, and more.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.

  • This topic assumes you are using this app with an Android phone. Some navigation and gestures might be different for an Android tablet.

Search for a conversation, person, or file

  1. Swipe right until you hear "Search," and then double-tap the screen. You hear: "Search open."

  2. Use the on-screen keyboard to type your search word.

    Note: To search for files, type the word "file" in the Search field.

  3. The search starts automatically as you type. Search results are displayed on two tabs: Messages and People.

  4. To check the search results on the Messages tab, swipe right until you hear the first result. If the first result is not the one you seek, keep swiping right. To open the whole conversation, double-tap the screen.

    Note: The Messages tab also lists the search results for files.

  5. To check the search results on the People tab, after typing your search word, swipe right until you hear "People tab," and then double-tap the screen.

  6. Swipe right until you hear the first result. If the first result is not the one you seek, keep swiping right. To go to the contact details, double-tap the screen.

  7. To close the search and return to the view you were in, swipe down-then-left twice.

See also

Use a screen reader to chat in Microsoft Teams

Basic tasks using a screen reader with Microsoft Teams

Set up your device to work with accessibility in Office 365

Use a screen reader to explore and navigate Microsoft Teams

Use Microsoft Teams with Narrator, the built-in Windows screen reader, to search for conversations, people, or files.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • For keyboard shortcuts, go to Keyboard shortcuts for Microsoft Teams.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Complete guide to Narrator.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

In this topic

Search for a conversation

  1. In Microsoft Teams, press Ctrl+E to go to the search field.

  2. Type the search phrase and press Enter. You hear the number of messages that matched your search, if any.

  3. Press the Tab key until you hear: “Found messages tab.”

  4. To browse the search results list, press the Tab key until you hear the first search result. Use the Up and Down arrow keys to browse the list.

  5. To go to the conversation, press Enter. Narrator starts reading the message and the thread where the search result appears is shown in the main view.

Search for a person

  1. In Microsoft Teams, press Ctrl+E to go to the search field.

  2. Start typing the person's name. The search results are updated as you type. Press the Down arrow key to move to the list of results, and browse the list using the Up and Down arrow keys.

  3. To select a person, press Enter. The latest chat you've had with the selected person opens in the main view. The focus is in the compose box, and you can start typing a new message.

Search for a file

  1. In Microsoft Teams, press Ctrl+E to go to the search field.

  2. Type /files, press spacebar, and type the name of the file. The search results are updated as you type. Press the Down arrow key to move to the list of results, and browse the list using the Up and Down arrow keys.

  3. To select and open a file, press Enter.

See also

Use a screen reader to chat in Microsoft Teams

Keyboard shortcuts for Microsoft Teams

Basic tasks using a screen reader with Microsoft Teams

Use a screen reader to explore and navigate Microsoft Teams

Use your keyboard and a screen reader such as JAWS or Narrator, the built-in Windows screen reader, to search for conversations, persons, and files in the Microsoft Teams on the web team collaboration app for Windows. In Microsoft Teams on the web, the whole team can work together in real time using team channels for conversations, file sharing, and more.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Complete guide to Narrator.

  • This topic makes note of the JAWS functionality as well. To learn more about JAWS for Windows, go to JAWS for Windows Quick Start Guide.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

  • When you use Microsoft Teams on the web, we recommend that you use Microsoft Edge as your web browser. Because Microsoft Teams on the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not Microsoft Teams on the web.

  • If you use Microsoft Edge as your web browser, use Narrator as the screen reader. With the Chrome web browser, use JAWS.

Search for a conversation, person, or file

  1. To go to the Search field, press Ctrl+E.

  2. Do one of the following:

    • To search for a conversation or a contact, type your search words. The search results list is updated as you type.

    • To search for a file, type /file and press Enter. The list of files opens. To narrow down the number of results, start typing the name of the file.

  3. To navigate to the search results list, press Tab until you hear the first result.

  4. To move in the search results list, press Alt+Up or Down arrow key. The screen reader announces the search result details.

  5. To select a search result, press Enter.

Tip: To filter the search results, press Tab until you hear "Filter," and then press Enter. To navigate the Filter dialog, press Tab or Shift+Tab. To expand an options list, press Spacebar. To select, press Enter, and then press Tab until you hear: "Filter."

See more

Use a screen reader to chat in Microsoft Teams

Use a screen reader to check recent activity in Microsoft Teams

Basic tasks using a screen reader with Microsoft Teams

Use a screen reader to explore and navigate Microsoft Teams

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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