Use a screen reader to review the version history for a file in a document library in SharePoint Online

Use a screen reader to review the version history for a file in a document library in SharePoint Online

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use SharePoint Online with your keyboard and a screen reader to review the version history for a file (including the date it was modified and by whom) in a document library. We have tested it with Narrator, JAWS, and NVDA, but it might work with other screen readers as long as they follow common accessibility standards and techniques.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • To learn more about screen readers, go to How screen readers work with Microsoft Office.

  • When you use SharePoint Online, we recommend that you use Microsoft Edge as your web browser. Because SharePoint Online runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not SharePoint Online.

  1. Sign in to your organization’s Office 365 account, start the SharePoint app, and then open your document library.

    Tip: Document libraries in SharePoint Online have two different views: classic and SharePoint Online experience. For most people, SharePoint Online experience is the default. However, if you hear “Check it out button” when navigating your document library, you’re using the classic experience. To view SharePoint Online document libraries, when you hear “Check it out button,” press Enter. After the view of your document library changes to the SharePoint Online experience and the focus moves from the Check it out button to the New link, you hear the name of your document library, followed by “New.”

  2. To view SharePoint Online document libraries, press the Tab key until you hear “Check it out button.” Press Enter. After the view of your document library changes to the SharePoint Online experience and the focus moves from the Check it out button to the New link, you hear the name of your document library, followed by “New.”

    Tip: If you don’t hear “Check it out button,” you’re already using the SharePoint Online experience.

  3. To move the focus to the list of items in your document library, press the Tab key until:

    • With JAWS, you hear the first item in the document library.

    • With Narrator and NVDA, you hear “List of folders and files.”

  4. To move the focus to the file for which you want to review the version history, press the Down arrow key until you hear the name of the file you want.

  5. To open the shortcut menu for the file, press Shift+F10. With JAWS, you hear: “Menu.” With Narrator, you hear: “Popup window." With NVDA, you hear: "List."

  6. To move the focus to the Version History command on the menu, press the Down arrow key until you hear “Version History.” The Version History dialog opens.

  7. To hear the details about each version of the file (the date the file was modified and by whom), press the Tab key until you hear a date. Then, to hear the name of the user who modified the file on that date, press the Tab key again until you hear the name. Repeat this process for each version of the file.

  8. To close the Version History dialog, press the Tab key until you hear: “Close.” Press Enter. As the focus returns to the selected file in the document library, you hear the name of the selected file.

See also

Use a screen reader to get notified when a file or folder changes in SharePoint Online

Use a screen reader to check out or check in files in a document library in SharePoint Online

Keyboard shortcuts in SharePoint Online

Use a screen reader to explore and navigate SharePoint Online

Accessibility features in SharePoint Online

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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