Use a screen reader to insert a hyperlink in Word

Use a screen reader to insert a hyperlink in Word

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use Word 2016 with your keyboard and Narrator, the built-in Windows screen reader, to create hyperlinks in your document. Word offers a lot of different options for linking: you can link to a file, web page, or blank email message, or you can link from one location to another in the current document.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • For keyboard shortcuts, go to Keyboard shortcuts for Microsoft Word 2016 for Windows.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Complete guide to Narrator.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

In this topic

Create an automatic hyperlink

Word can create a hyperlink automatically as you type. In your document, type a web address (URL) like www.contoso.com or an email address like someone@example.com, and then press Spacebar or Enter. Word changes the text to a hyperlink.

Tip: If you don't want the web or email address you typed to be a hyperlink, immediately after pressing Spacebar or Enter, undo the last action by pressing Ctrl+Z. If you press Ctrl+Z a second time, Word deletes the text completely.

Link to a file, web page, or blank email message

You can create hyperlinks to a file, a web page, or an email message.

Link to a file

  1. Place the cursor where you want the link in your document.

  2. To insert a link, press Alt+N, I. You hear "Recent items," followed by the name of the most recently opened document.

  3. Do one of the following:

    • If you have recently opened the file you want to link to, use the Down and Up arrow keys to find the file in the Recent items list, and then press Enter.

    • To browse for the file on your computer, press I to open the Insert hyperlink dialog. Press the Tab key until you hear "Current folder, tree," press the Down arrow key until you find the file you want, and then press Enter.

      Tip: If the file is not in the default Documents folder, press Alt+L to open the Look in drop-down menu, use the Down and Up arrow keys to find the right folder, press Enter, and then browse for the file in the same way.

    The Insert hyperlink dialog closes and the cursor is placed after the inserted link.

Link to a web page

  1. Place the cursor where you want the link in your document.

  2. Press Alt+N, I, I to open the Insert Hyperlink dialog. The focus is on the Address field.

  3. Type the web address of the destination site, and then press Alt+T to move to the Text to display field.

  4. Type the link text that displays in your document.

    Tip: Link text should describe the link destination. For example, the title of a destination web page makes good link text. When people link to that page, screen readers read the title of the page first. This confirms the destination and makes the link a more accessible experience.

  5. Press Enter. The Insert hyperlink dialog closes and the cursor is placed after the inserted link.

Link to a new email message

Sometimes you want to make it possible for people to send email while they read your document. For example, you might want people to contact your office for more information, or you might be collecting feedback about a new idea you proposed. Word lets you add a link that opens a new email message with the address and subject already filled in.

  1. Place the cursor where you want the link in your document.

  2. Press Alt+N, I, I to open the Insert Hyperlink dialog.

  3. Press Alt+M to open the email message dialog. You hear: "Email address, editing text."

  4. Type the email address, and then press the Tab key to move to the Subject field.

  5. Type the subject of the email, and then press Alt+T to move to the Text to display field.

  6. Type the link text that displays in your document.

    Tip: If you don't write the link text, it is displayed as a long mailto: link that includes the address and subject information. Your own link text can be short and informative.

  7. Press Enter. The Insert hyperlink dialog closes and the cursor is placed after the inserted link.

Remove a hyperlink

Sometimes you change your mind. Here's how to remove a hyperlink from a document:

  1. Open the document, and then select the hyperlinked text.

  2. To open the Insert Hyperlink dialog box, press Alt+N, I, I.

  3. To remove the selected hyperlink, press Alt+R. The Insert Hyperlink dialog box closes, and the hyperlink is removed from the selected text. The text itself remains intact.

See also

Use a screen reader to insert and change text in Word

Use a screen reader to share a document in Word

Keyboard shortcuts for Microsoft Word 2016 for Windows

Basic tasks using a screen reader with Word

Set up your device to work with accessibility in Office 365

Learn how to navigate Word using accessible features

Use Word 2016 for Mac with your keyboard and VoiceOver, the built-in Mac OS screen reader, to create hyperlinks in your document. You can add a link to a file, web page, or blank email message. Or, you can also link from one location to another in the current document.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • For keyboard shortcuts, go to Keyboard shortcuts in Word for Mac.

  • This topic assumes that you are using the built-in Mac OS screen reader, VoiceOver. To learn more about using VoiceOver, go to VoiceOver Getting Started Guide.

  • We recommend that you read and edit documents in the Print Layout view. VoiceOver may not work reliably in other view modes.

In this topic

Create an automatic hyperlink

Word can create a hyperlink automatically as you type. Type a web address (URL) like www.contoso.com or an email address like someone@example.com, and then press Spacebar or Return. Word changes the text to a hyperlink.

Link to a file, web page, or blank email message

You can create hyperlinks to a file, a web page, or an email message.

Link to a file

  1. Place the cursor where you want the link in your document.

  2. To insert a link, press Command+K. The Insert hyperlink dialog opens.

  3. In the dialog, press Control+Option+Left or Right arrow key until you hear "Web page or file, tab," and then press Control+Option+Spacebar to select the tab.

  4. To select the file to link, press Control+Option+Right arrow key until you hear "Select, button," and then press Control+Option+Spacebar to select.

  5. The Choose a file to link to dialog opens. Use the Tab key or Control+Option+arrow keys to browse the sections in the dialog. To browse the items, use the arrow keys. To navigate between folders and subfolders, use the Right or Left arrow keys. When on the file you want to link to, press Return. The file is selected and the dialog closes.

  6. To add or change the link text, in the Insert hyperlink dialog, press Control+Option+Left arrow key until you hear: “Text to display, Edit text.” Type the text.

  7. To insert the link, press Return. The dialog is closed and the hyperlink is inserted.

Link to a web page

  1. Place the cursor where you want the link in your document.

  2. To insert a link, press Command+K. The Insert hyperlink dialog opens.

  3. In the dialog, press Control+Option+Left or Right arrow key until you hear "Web page or file, tab," and then press Spacebar to select.

  4. To go to the Address text field, press Control+Option+Right arrow key until you hear: "Address, edit text." Type the web address of the destination site.

  5. To add or change the link text, press Control+Option+Right arrow key until you hear: “Text to display, edit text.” Type the text.

  6. To insert the link, press Return. The dialog is closed and the hyperlink is inserted.

Link to a new email message

In Word, you can also create links to email addresses. Use the link to quickly open your Mail app and send an email to a specific address.

  1. Place the cursor where you want the link in your document.

  2. To insert a link, press Command+K. The Insert hyperlink dialog opens.

  3. In the dialog, press Control+Option+Left or Right arrow key until you hear "Email address tab," and then press Control+Option+Spacebar to select.

  4. The focus moves to the Email address: text field. Type the email address.

  5. To add a subject to the email, press Control+Option+Right arrow key until you hear "Subject, edit text," and then type the email subject.

  6. To add or change the link text, press Control+Option+Left arrow key until you hear: “Text to display, edit text.” Type the text.

  7. To insert the link, press Return. The dialog is closed and the hyperlink is inserted.

Link to another location in the current document

To link to another location in the current document, you have to first create a bookmark that serves as the link destination, and then insert a link to the bookmark.

You can also create a link to a heading in your document. For instructions on how to create headings, go to Use headings.

Create a bookmark

  1. To bookmark a destination, select that location. You can select text, an image, or a table as the destination.

  2. To go to the Insert tab, press F6 until you hear a tab name followed by “You are currently on a tab…inside a tab group.” Then use the Right or Left arrow keys until you hear: "Insert tab." Press Spacebar to select.

  3. To go to the Links menu, press the Tab key until you hear: “Links, menu button.” To expand the menu, press Spacebar.

  4. Press the Tab key until you hear: "Bookmark, button." Then press Spacebar. The Bookmark dialog opens with the focus in the Bookmark name text field. Type a bookmark name.

    Important: Bookmark names must begin with a letter. They can contain only letters, numbers, and the underscore symbol—for example, Dev_Report_2.

  5. To create the bookmark, press Return. The dialog is closed and the bookmark created.

Insert a link to the bookmark

  1. Place the cursor where you want the link to the bookmark in your document.

  2. To insert a link, press Command+K. The Insert hyperlink dialog opens.

  3. In the dialog, press Control+Option+Left or Right arrow key until you hear "This document, tab," and then press Control+Option+Spacebar to select.

  4. Press Control+Option+Right arrow key until you hear "Select a place in this document, table, "and then press Control+Option+Shift+Down arrow key.

    To browse the list of the available link targets, such as Headings and Bookmarks, use the Control+Option+Up or Down arrow keys. To expand an item, press the Right arrow key. The names are announced as you move.

  5. To select a bookmark or heading, press Control+Option+Spacebar.

  6. To add or change the link text, press the Tab key until you hear: “Text to display, edit text.” Type the text.

  7. To insert the link, press Return. The dialog is closed and the hyperlink is inserted.

Remove a hyperlink

If you don't want your typed web or email address to be a hyperlink, immediately after pressing the Spacebar or Return, undo the last action by pressing Command+Z. You can also remove a hyperlink from any text without deleting the text.

  1. In the document, select the hyperlink you want to remove.

  2. To remove the link, press Command+K. The Insert hyperlink dialog opens. Then press the Tab key to browse to Remove Link. To select, press Spacebar.

  3. The Insert Hyperlink dialog closes, and the hyperlink is removed from the text. The text itself remains intact and its style is changed to Normal.

See also

Use a screen reader to insert and change text in Word

Use a screen reader to check spelling and grammar in Word

Keyboard shortcuts in Word for Mac

Basic tasks using a screen reader with Word

Set up your device to work with accessibility in Office 365

Learn how to navigate Word using accessible features

Use Word for iOS with VoiceOver, the built-in iOS screen reader, to create hyperlinks to web or email addresses in your document.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • For keyboard shortcuts, go to Use keyboard shortcuts in Word for iPhone.

  • This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

  • This topic assumes that you are using an iPhone. Some navigation and gestures might be different for an iPad.

  1. In your document, navigate to the place where you want to insert the hyperlink.

  2. Use the on-screen keyboard to type a web address (URL) like www.contoso.com or an email address like someone@example.com, and then type a space. Word for iOS changes the text to a hyperlink, and VoiceOver announces the URL or email address.

Tip: To remove a hyperlink, delete the link text.

Note: If you want to create a link to a file, you have to use the desktop version of Word.

See also

Use a screen reader to insert and change text in Word

Use a screen reader to share a document in Word

Basic tasks using a screen reader with Word

Set up your device to work with accessibility in Office 365

Learn how to navigate Word using accessible features

Use Word for Android with TalkBack, the built-in Android screen reader, to create hyperlinks to web or email addresses in your document.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.

  • This topic assumes you are using this app with an Android phone. Some navigation and gestures might be different for an Android tablet.

  • For touch capabilities in Word for Android, go to Use TalkBack gestures.

  1. In your document, navigate to the place where you want to insert the hyperlink.

  2. Use the on-screen keyboard to type a web address (URL) like www.contoso.com or an email address like someone@example.com, and then type a space. Word for Android changes the text to a hyperlink.

Tip: To remove a hyperlink, delete the link text.

Note: If you want to create a link to a file, you have to use the desktop version of Word.

See also

Use a screen reader to insert and change text in Word

Use a screen reader to share a document in Word

Basic tasks using a screen reader with Word

Set up your device to work with accessibility in Office 365

Learn how to navigate Word using accessible features

Use Word Mobile with Narrator, the built-in Windows screen reader, to create hyperlinks to web or email addresses in your document.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • For touch capabilities in Word Mobile, go to Narrator keyboard commands and touch gestures.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Complete guide to Narrator.

  • This topic assumes you are using this app with a Windows phone. Some navigation and gestures might be different for a tablet or PC.

  1. In your document, navigate to the place where you want to insert the hyperlink.

  2. Use the on-screen keyboard to type a web address (URL) like www.contoso.com or an email address like someone@example.com, and then type a space. Word Mobile changes the text to a hyperlink.

Tip: To remove a hyperlink, delete the link text.

Note: If you want to create a link to a file, you have to use the desktop version of Word.

See also

Use a screen reader to insert and change text in Word

Use a screen reader to share a document in Word

Basic tasks using a screen reader with Word

Learn how to navigate Word using accessible features

Use Word Online with your keyboard and Narrator, the built-in Windows screen reader, to create hyperlinks to web or email addresses in your document.

Notes: 

  • If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Office Online. For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update.

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • For keyboard shortcuts, go to Keyboard shortcuts in Word Online.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Complete guide to Narrator.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

  • Because Word Online runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not Word Online.

In this topic

Create a quick hyperlink

Word Online can create a hyperlink automatically as you type. In your document, type a web address (URL) like www.contoso.com or an email address like someone@example.com, and then press Spacebar or Enter. Word changes the text to a hyperlink.

Tip: If you don't want the web or email address you typed to be a hyperlink, immediately after pressing Spacebar or Enter, undo the last action by pressing Ctrl+Z. If you press Ctrl+Z a second time, Word deletes the text completely.

Link to a web page

Write the link text yourself instead of using the web address (URL) as link text.

Tip: Link text should describe the link destination. For example, the title of a destination web page makes good link text. When people link to that page, screen readers read the title of the page first. This confirms the destination and makes the link a more accessible experience. For more information about writing accessible documents, refer to Make your Word documents accessible.

  1. Place the cursor where you want the link in your document.

  2. Press Ctrl+F6 until you hear "Selected, Home tab item," and then press Alt+Windows logo key+N, I to open the Link dialog. You hear: "Dialog, Link, focus on Address, editing."

  3. Type the web address of the destination site.

  4. Press the Tab key until you hear "Display text, editing" and type the link text you want to use.

  5. Press the Tab key until you hear "Insert button", and then press Enter.

    The Link dialog closes. and Word inserts the hyperlink in your document.

Note: If you want to create a link to a file, you have to use the desktop version of Word.

Remove a hyperlink

Sometimes you change your mind. Here's how to remove a hyperlink:

  1. In your document, navigate to the hyperlinked text.

  2. Press Ctrl+F6 until you hear "Selected, Home tab item," and then press Alt+Windows logo key+N, I to open the Link dialog. You hear: "Dialog, Link, focus on Address."

  3. Press Backspace. You hear: "Selection deleted."

  4. Press the Tab key until you hear "OK button", and then press Enter.

    The Link dialog closes, and the hyperlink is removed from the selected text. The text itself remains intact.

See also

Use a screen reader to insert and change text in Word

Use a screen reader to share a document in Word

Keyboard shortcuts in Word Online

Basic tasks using a screen reader with Word

Learn how to navigate Word using accessible features

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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