Use a screen reader to explore and navigate PowerPoint

Use a screen reader to explore and navigate PowerPoint

Keyboard shortcuts in PowerPoint for the web

Use PowerPoint with your keyboard and a screen reader to explore and navigate the different views and move effectively between them. We have tested it with Narrator and JAWS, but it might work with other screen readers as long as they follow common accessibility standards and techniques.

Notes: 

In this topic

Navigate the main view

To navigate in PowerPoint and to cycle through the main screen elements, press F6. The elements are, in order:

  • The active slide

  • The status bar

  • The ribbon tabs

  • The Notes pane (if it's open)

  • The Thumbnails pane

Navigate inside a screen element

  • To cycle within the current screen element, press the Tab key (forward) or Shift+Tab (backward). For example, press the Tab key to switch between the text fields of the active slide.

  • To select an item, press Enter.

  • To browse within menus or lists, press the arrow keys. For example, to move between the slide thumbnails in the Thumbnails pane, press the Down and Up arrow keys.

  • To exit a menu or mode, press Esc.

Tip: To quickly move the focus to the first floating shape, such as a text box or an image, press Ctrl+Alt+5. Then, to cycle through the floating shapes, press the Tab key. To return to the normal navigation, press Esc.

Navigate the Quick Access toolbar

The Quick Access toolbar at the top left of the screen contains, for example, the Save button.

  1. To navigate to the Quick Access toolbar, press Alt+H. You hear: "Home tab."

  2. Press the Up arrow key. The focus moves to the Quick Access toolbar.

  3. To navigate the toolbar, press the Left and Right arrow keys.

Navigate to the App controls

The App controls at the top right of the screen include, for example, the Minimize and Close buttons.

  1. To navigate to the App controls, press Alt+H. You hear: "Home tab." Then press the Up arrow key. The focus moves to the Quick Access toolbar.

  2. Press the Tab key until you hear "Ribbon display options," and then press the SR key+Right arrow key until you hear the button you want.

Navigate the ribbon tabs

The ribbon tabs group options by different categories. The tabs in PowerPoint include, for example, the Home tab with options for formatting text, the Insert tab for inserting new slides or images, the Design tab for changing the appearance of the presentation, the Slide Show tab for setting up and starting your slide show, and the View tab for changing to a different view.

  • To navigate to the ribbon tabs, press F6 or Shift+F6 until you hear the currently selected ribbon tab, for example: "Ribbon tabs, Selected, Design tab."

  • To move between the ribbon tabs, press the Left or Right arrow keys until you hear the tab you want. The tab is selected, and the ribbon is displayed below the tab.

  • You can also use the keyboard shortcuts to move to and select a ribbon tab. For more information, refer to Use keyboard shortcuts to create PowerPoint presentations.

Navigate the ribbon

The ribbon sits below the row of ribbon tabs (JAWS calls it the "lower ribbon"). When you select a tab, a tab-specific ribbon appears below the tab. Each ribbon includes options organized into groups. For example, if you select the Insert tab, you can pick different items, such as pictures or charts to insert into your slide from the ribbon.

  • To move to the ribbon from the selected ribbon tab, press the Tab key. You hear the first option on the ribbon.

  • To navigate the ribbon and move between the options on the ribbon, press the Tab key.

  • To select an option, press Enter or Spacebar.

  • To expand a collapsed menu, press Alt+Down arrow key.

  • Alternatively, you can use the keyboard shortcuts to work with the ribbon: Use keyboard shortcuts to create PowerPoint presentations.

Switch between views

In addition to the main view, PowerPoint has the following commonly used views:

  • The File menu, which contains options, for example, for creating a new presentation, and opening or saving an existing presentation.

    • To open the File menu, press Alt+F. You hear: "File, info."

    • To navigate the File menu, press the Up or Down arrow key until you hear the menu item you want, and then press Enter to open the tab with further options.

    • To navigate inside the further options tab, press the Tab key or Shift+Tab until you hear the option you want.

    • To exit the File menu and return to the main view, press Esc.

  • The Options window, which contains PowerPoint settings, such as personalization, ease of access, proofreading, and language preferences.

    • To open the Options window, press Alt+F, T. You hear: "PowerPoint options window." The focus is on the option categories pane.

    • To navigate the option categories, press the Down arrow key until you hear the name of the category you want.

    • To move the focus to the options of the selected category, press the Tab key.

    • To navigate the options, press the Up and Down arrow keys until you hear the option you want and then press Enter to select it.

    • To exit the Options window and return to the main view, press the Tab key until you hear "OK," and press Enter. To return to the main view without making changes, press Esc.

For instructions on how to work with the Slide Show view, go to Use a screen reader to show your presentation with PowerPoint or Use keyboard shortcuts to deliver PowerPoint presentations.

Special considerations for PowerPoint

To make the content easier to read and select, you can increase contrast or invert colors on your computer using the high contrast settings of Windows. To start using a high contrast theme quickly, press left Alt+left Shift+Print Screen, then press Enter to activate the high contrast theme.

Windows offers you several high contrast themes. To find the one that works best for you:

  1. Press the Windows logo key, then type "high contrast" in the search box. The search results are updated as you type.

  2. Press the Down arrow key until you hear "Change high contrast theme," and then press Enter. The High contrast settings window opens.

  3. Press the Tab key until you hear "High contrast theme," followed by the currently selected theme.

  4. Use the Down and Up arrow keys to browse the high contrast themes until you find one that works for you.

  5. Press the SR key+Right arrow key until you hear "Apply button," and then press Enter to activate the selected theme.

Use Search

To find an option or perform an action quickly, use the Search text field. To learn more about the Search feature, go to Find what you need with Microsoft Search in Office.

  1. Select the item or place in your document, presentation, or spreadsheet where you want to perform an action. For example, in an Excel spreadsheet, select a range of cells.

  2. To go to the Search text field, press Alt+Q.

  3. Type the search words for the action that you want to perform. For example, if you want to add a bulleted list, type bullets.

  4. Press the Down arrow key to browse through the search results.

  5. Once you've found the result that you want, press Enter to select it and to perform the action.

See also

Use a screen reader to work with slides in PowerPoint

Use a screen reader to add and format text in PowerPoint

Use keyboard shortcuts to create PowerPoint presentations

Basic tasks to create a presentation in PowerPoint with a screen reader

Set up your device to work with accessibility in Office 365

Make your PowerPoint presentations accessible to people with disabilities

Use PowerPoint for macOS with your keyboard and VoiceOver, the built-in macOS screen reader, to explore and navigate the different views and move effectively between them.

Notes: 

In this topic

Navigate the main view

To navigate in PowerPoint and to cycle through the main screen elements, press F6. The elements are, in order:

  • The active slide

  • The status bar

  • The Quick Access toolbar

  • The ribbon tabs

  • The Notes pane (if it's open)

  • The Thumbnails pane

Navigate inside a screen element

To navigate within the current screen element, use the following shortcuts:

  • To move inside a screen element, press the Tab key (forward) or Shift+Tab (backward).

  • To select an item, press Spacebar.

  • To browse within menus or lists, press the arrow keys, and then, to make a selection, press Spacebar. For example, use the Down and Up arrow keys to move between the slides in the Thumbnail pane.

  • To switch between the text fields of the active slide, press Caps lock+Right or Left arrow key.

  • To exit a menu or mode, press Esc.

Navigate the Quick Access toolbar

The Quick Access toolbar at the top left of the screen contains, for example, the Save button.

  • To navigate to the Quick Access toolbar, press F6 until you hear: "File button."

  • To navigate the toolbar, press Control+Option+Left or Right arrow key.

  • To select an item, press Spacebar.

Navigate the ribbon tabs

The ribbon tabs group options by different categories. The tabs in PowerPoint include, for example, the Home tab with options for formatting text, the Insert tab for inserting new slides or images, the Design tab for changing the appearance of the presentation, the Slide Show tab for setting up and starting your slide show, and the View tab for changing to a different view.

  • To navigate to the row of ribbon tabs, press F6 until you hear the currently selected tab, for example, "View, selected, tab."

  • To move between the ribbon tabs, press Control+Option+Left or Right arrow key.

  • To select a tab, press Spacebar.

  • You can also use the Keyboard shortcuts in PowerPoint for Mac to work with the ribbon tabs.

Navigate the ribbon

The ribbon sits below the row of ribbon tabs. When you select a tab, a tab-specific ribbon appears below the tab. Each ribbon includes options organized into groups.

  • To move from the selected ribbon tab to the ribbon, press Control+Option+Right arrow key until you hear the tab name, followed by "Tab commands." For example, if you've selected the Animations tab, you hear: "Animations, Tab commands."

  • To move between the options on the ribbon, press Control+Option+Right or Left arrow key.

  • To select an option on the ribbon, press Spacebar.

  • Alternatively, you can use the Keyboard shortcuts in PowerPoint for Mac to work with the ribbon.

Tip: To move to the Apple menu bar for further formatting and tools options at the top of the screen, press Control+Option+M. To move on the menu bar, press Control+Option+Left or Right arrow key. To select, press Spacebar.

Switch between views

In addition to the main view, PowerPoint has the following commonly used views:

  • The File view, which contains options, for example, for creating a new presentation from a template, and opening or saving an existing presentation.

    • To open the File view, press F6 until you hear: "File, button," and then press Spacebar.

    • To navigate the File view, press Control+Option+Left or Right arrow key until you hear the menu item you want, and then press Spacebar to open the tab with further options.

    • To navigate inside the further options tab, press Control+Option+Left or Right arrow key.

    • To exit the File view and return to the main view, press Esc.

  • The Preferences window, which contains PowerPoint settings, such as editing, proofreading, and security preferences.

    • To open the Preferences window, press Command+Comma (,). You hear: "PowerPoint options window."

    • To navigate the option categories, press Control+Option+Left or Right arrow key. To select a category, press Spacebar.

    • To navigate the options window, press Control+Option+Left or Right arrow key.

    • To exit the Preferences window and return to the main view, press the Tab key until you hear "OK," and press Spacebar. To return to the main view without making changes, press Esc.

For instructions on how to work with the Slide Show view, go to Use a screen reader to show your presentation with PowerPoint or Keyboard shortcuts in PowerPoint for Mac.

See also

Use a screen reader to work with slides in PowerPoint

Use a screen reader to add and format text in PowerPoint

Keyboard shortcuts in PowerPoint for Mac

Basic tasks to create a presentation in PowerPoint with a screen reader

Set up your device to work with accessibility in Office 365

Make your PowerPoint presentations accessible to people with disabilities

Use PowerPoint with VoiceOver, the built-in iOS screen reader, to explore and navigate the different views and move effectively between them.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • For touch capabilities in PowerPoint, go to PowerPoint for iPhone touch guide.

  • This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

In this topic

Navigate the main views and screen elements in PowerPoint

  • To navigate in the PowerPoint editing and Recent views, swipe left or right with one finger.

  • To cycle through screen elements, for example, the slide content area, swipe left or right with one finger.

  • To explore the screen content, drag a finger across the screen.

  • To select an item, double-tap the screen.

  • To browse within menus or lists, swipe left or right, and then, to make a selection, double-tap the screen.

  • To open the context-sensitive menu (when available), double-tap the screen with two fingers.

Elements in the Recent view

When you open the PowerPoint app, you land on the Recent view. In this view, you can search for and open an existing presentation. You can also access the options for creating a new presentation and changing the app settings.

  • Search field at the top of the screen

  • List of your most recent presentations organized in categories

  • Toolbar at the bottom of the screen

Elements in the editing view

In the editing view, you can add content to your slides, change their appearance and add new slides to your presentation.

  • Toolbar at the top of the screen

  • Slide content area

  • Notes pane (if it's open)

  • Thumbnails

  • Context-sensitive toolbar at the bottom of the screen

Navigate the ribbon tabs

The context-specific ribbon tabs group options by different categories. The tabs in PowerPoint include, for example, the Home tab with options for formatting text, the Insert tab for inserting new slides or images, the Design tab for changing the appearance of the presentation, and the Slide Show tab for setting up and starting your slide show.

  • To go to the ribbon tabs, swipe left or right until you hear "Show ribbon," and then double-tap the screen. The currently selected ribbon tab opens. You hear the tab name, for example, "Home tab."

  • To expand the ribbon tabs menu and navigate to another ribbon tab, double-tap the screen. Then swipe left or right until you hear the tab you want, and double-tap the screen.

Depending on what is selected in the main content area, more tabs appear. For example, when the focus is on a table, the Table tab is displayed in the menu. Double-tapping the menu list items opens new editing options.

Navigate the ribbon

The ribbon sits below the row of ribbon tabs. When you select a tab, a tab-specific ribbon appears below the tab. Each ribbon includes options organized into groups.

  • To browse through the options on the ribbon and in the submenus, swipe left or right.

  • To select an item, double-tap the screen.

Switch between views

In addition to the main views, PowerPoint has also other commonly used and useful views. To work efficiently and optimize PowerPoint, you need to move from one view to another.

Switch from the editing view to the Recent view

If you need, for example, to open another presentation or access the settings while editing a slide, you need to move from the editing view to the Recent view.

  1. If the ribbon is active, swipe left or right until you hear "Hide ribbon," and then double-tap the screen.

  2. Swipe left or right until you hear "Close file," and double-tap the screen. The focus moves the Recent view.

Switch to and navigate the File menu

The File menu contains useful options such as Save a Copy, Print, and Properties.

  1. In the editing view, swipe left or right until you hear "File button," and double-tap the screen.

  2. To browse through the options in the File menu, swipe left or right until you hear the option you want, and then double-tap the screen.

  3. To return to the editing view, swipe left until you hear "Done," and double-tap the screen.

Switch to and navigate Settings menu

In the Settings menu, you can access your account info and app help, and enable features such as the PowerPoint Designer and Apple Pencil.

  1. In the Recent view, slide one finger at the bottom right corner of the screen until you hear "Settings, button" and double-tap the screen.

  2. To browse through the options in the Settings menu, swipe left or right until you hear the option you want, and then double-tap the screen.

  3. To return to the Recent view, slide one finger across the bottom of the screen until you hear "Recent, button" and double-tap the screen.

Use the VoiceOver Rotor

You can also use the VoiceOver Rotor to navigate PowerPoint. For instructions, go to About the VoiceOver rotor on iPhone, iPad, and iPod touch.

Use Tell Me

To find an option quickly, use the Tell Me search.

  1. In the editing view of your presentation, swipe left or right with one finger until you hear “Show ribbon," and then double-tap the screen. You hear the name of the current tab.

  2. Swipe right until you hear "Tell me what you want to do," and then double-tap the screen. You hear: "Text field, is editing, Tell me what you want to do."

  3. Use the on-screen keyboard to type a search word, for example, bullets or table. The list of search results is updated as you type.

  4. To browse the search results, swipe left or right until you hear the command or option you want.

  5. To select the command or option, double-tap the screen.

See also

Use a screen reader to work with slides in PowerPoint

Use a screen reader to add and format text in PowerPoint

Basic tasks to create a presentation in PowerPoint with a screen reader

Set up your device to work with accessibility in Office 365

Make your PowerPoint presentations accessible to people with disabilities

Use PowerPoint for Android with TalkBack, the built-in Android screen reader, to explore and navigate the different views and move effectively between them.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • For touch capabilities in PowerPoint for Android, go to PowerPoint for Android touch guide.

  • This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.

In this topic

Navigate the main views and screen elements in PowerPoint

  • To navigate in the PowerPoint reading, editing, and Recent views, swipe left or right with one finger.

  • To cycle through screen elements, for example, the slide content area, swipe left or right with one finger.

  • To explore the screen content, drag a finger across the screen.

  • To select an item, double-tap the screen.

  • To browse within menus or lists, swipe left or right, and then, to make a selection, double-tap the screen.

  • To open the context-sensitive menu (when available), double-tap the screen with two fingers.

  • To exit a menu, view, or dialog, swipe down-then-left.

Elements in the Recent view

When you open the PowerPoint app, you land on the Recent view. In this view, you can search for and open an existing presentation. You can also access the options for creating a new presentation and changing the app settings.

  • Toolbar at the top of the screen

  • List of your most recent presentations organized in categories

  • Toolbar at the bottom of the screen

Elements in the reading view

When you select and double-tap a presentation in the Recent view, the reading view opens. In this view, you can start a slide show, share your presentation, add comments and copy slides.

  • Toolbar at the top of the screen

  • Slides in the presentation

Elements in the editing view

In the editing view, you can add content to your slides, change their appearance and add new slides to your presentation.

  • Toolbar at the top of the screen

  • Slide content area

  • Notes pane (if it's open)

  • Thumbnails

  • Context-sensitive toolbar at the bottom of the screen

Navigate the ribbon tabs

The context-specific ribbon tabs group options by different categories. The tabs in PowerPoint include, for example, the Home tab with options for formatting text, the Insert tab for inserting new slides or images, the Design tab for changing the appearance of the presentation, and the Slide Show tab for setting up and starting your slide show.

  • To go to the ribbon tabs, swipe left or right until you hear "Not checked, More options, switch," and then double-tap the screen. The currently selected ribbon tab opens. You hear the tab name, for example, "Tab menu, Home selected."

  • To expand the ribbon tabs menu and navigate to another ribbon tab, double-tap the screen. Then swipe left or right until you hear the tab you want, and double-tap the screen.

Depending on what is selected in the main content area, more tabs appear. For example, when the focus is on a table, the Table tab is displayed in the menu. Double-tapping the menu list items opens new editing options.

Navigate the ribbon

The ribbon sits below the row of ribbon tabs. When you select a tab, a tab-specific ribbon appears below the tab. Each ribbon includes options organized into groups.

  • To browse through the options on the ribbon and in the submenus, swipe left or right.

    Note: If an option has a submenu, you hear the option name followed by "Menu."

  • To select an item, double-tap the screen.

Switch between views

In addition to the main views, PowerPoint has also other commonly used and useful views. To work efficiently and optimize PowerPoint, you need to move from one view to another.

Switch from the editing or reading view to the Recent view

If you need, for example, to open another presentation or access the settings, you need to move from the editing or reading view to the Recent view.

  1. Do one of the following:

  • In the reading view, swipe down-then-left.

  • In the editing view, swipe down-then-left. The focus moves to the reading view. Swipe down-then-left again.

You hear "Closing," followed by the name of the presentation. The focus moves the Recent view.

Switch from the reading view to the editing view

To edit a slide, you need to move to the editing view.

  1. In the reading view, swipe left or right until you hear "Edit button," and double-tap the screen.

    The editing view opens, the focus is on the first slide in the thumbnails pane.

Switch to and navigate the PowerPoint menu

The PowerPoint menu contains useful options such as adding a new slide or notes, printing, and saving.

  1. In the editing view, swipe left or right until you hear "Menu," and double-tap the screen.

  2. To browse through the options in the menu, swipe left or right until you hear the option you want, and then double-tap the screen.

Note: You can also access some of the PowerPoint menu options from the reading view.

Switch to and navigate Settings menu

In the Settings menu, you can access your account info and app help, and toggle the Autosave feature on or off.

  1. In the reading or editing view, swipe left or right until you hear "Menu," and double-tap the screen.

  2. To browse through the options in the menu, swipe left or right until you hear the option you want, and then double-tap the screen.

  3. To return to the reading or editing view, swipe down-then-left.

Use Tell Me

To find a command or an option quickly, use the Tell Me search.

  1. In the editing view, swipe left or right until you hear "Not checked, More options, switch," and then double-tap the screen.

  2. Swipe right until you hear "Tell me button," and then double-tap the screen. You hear: “Tell me what you want to do, edit box.” Double-tap the screen.

  3. Use the on-screen keyboard to type a search word, for example, bullets or table. The list of search results is updated as you type.

  4. To browse the search results, swipe left or right until you hear the command or option you want.

    Some commands and options may have submenus with more choices. TalkBack announces the search result, followed by "Menu." To open the menu, double-tap the screen.

  5. To select the option, double-tap the screen.

See also

Use a screen reader to work with slides in PowerPoint

Use a screen reader to add and format text in PowerPoint

Basic tasks to create a presentation in PowerPoint with a screen reader

Set up your device to work with accessibility in Office 365

Make your PowerPoint presentations accessible to people with disabilities

Use PowerPoint Mobile with Narrator, the built-in Windows screen reader, to navigate the views and explore the screen elements.

Notes: 

In this topic

Navigate the main views and screen elements in PowerPoint

  • To navigate in the PowerPoint thumbnails, editing, and start page views, swipe left or right with one finger.

  • To cycle through screen elements, for example, the slide content area, swipe left or right with one finger.

  • To explore the screen content, drag a finger across the screen.

  • To select an item, double-tap the screen.

  • To browse within menus or lists, swipe left or right, and then, to make a selection, double-tap the screen.

  • To open the context-sensitive menu (when available), double-tap the screen with two fingers.

  • To exit a context menu, quickly draw a Z-shape with two fingers.

Elements on the start page

When you open the PowerPoint app, you land on the start page. In this view, you can open an existing presentation or create a new one.

  • Toolbar at the top of the screen

  • List of your most recent presentations organized in categories

Elements in the thumbnails view

When you select and double-tap a presentation on the start page, the thumbnails view opens showing all the slides in your presentation. In this view, you can start a slide show, add a new slide, change the order of the slides, and share your presentation. You also have access to the File menu and its options.

  • Toolbar at the top of the screen

  • Slides in the presentation

Elements in the editing view

In the editing view, you can add content to your slides, change their appearance and add new slides to your presentation.

  • Slide content area

  • Notes pane (if it's open)

  • Toolbar at the top of the screen

  • Context-sensitive toolbar at the bottom of the screen

Navigate the ribbon tabs

The context-specific ribbon tabs group options by different categories. The tabs in PowerPoint include, for example, the Home tab with options for formatting text, the Insert tab for inserting new slides or images, the Design tab for changing the appearance of the presentation, and the Slide Show tab for setting up and starting your slide show.

  • To go to the ribbon tabs, swipe left or right until you hear "More options," and then double-tap the screen. The currently selected ribbon tab opens. You hear the tab name, for example, "Tab selector list, Home."

  • To expand the ribbon tabs menu and navigate to another ribbon tab, double-tap the screen. Then swipe left or right until you hear the tab you want, and double-tap the screen.

Depending on what is selected in the main content area, more tabs appear. For example, when the focus is on a table, the Table tab is displayed in the menu. Double-tapping the menu list items opens new editing options.

Navigate the ribbon

The ribbon sits below the row of ribbon tabs. When you select a tab, a tab-specific ribbon appears below the tab. Each ribbon includes options organized into groups.

  • To browse through the options on the ribbon and in the submenus, swipe left or right.

  • To select an item, double-tap the screen.

Switch between views

In addition to the main views, PowerPoint has also other commonly used and useful views. To work efficiently and optimize PowerPoint, you need to move from one view to another.

Switch from the editing view to the thumbnails view

If you need, for example, to open another presentation or access the settings, you need to move from the editing view to the thumbnails view.

  1. In the editing view, swipe left until you hear "Quick access commands, toolbar, Off, Back button," and then double-tap the screen. You hear: "Reading, thumbnails."

Switch from the thumbnails view to the editing view

To edit a slide, you need to move to the editing view.

  1. In the thumbnails view, swipe left or right until you hear the slide you want to edit, and double-tap the screen.

  2. You hear: "Context menu." Swipe right until you hear "Edit button," and then double-tap the screen.

    The editing view opens, the focus is on the slide content area.

Switch to and navigate the File menu

The File menu contains useful options such as adding a new slide or notes, printing, and saving.

  1. If you're in the editing view, move to the thumbnails view.

  2. In the thumbnails view, swipe left or right until you hear "Quick access commands, toolbar, File button," and double-tap the screen.

  3. You hear: "Backstage page, pane." To browse through the options in the menu, swipe left or right until you hear the option you want, and then double-tap the screen.

  4. To return to the thumbnails view, swipe left until you hear "Go back," and double-tap the screen.

Switch to and navigate the Settings pane

In the Settings pane, you can access your account and app version info and app help.

  1. In the thumbnails view, navigate to the File menu.

  2. Swipe right until you hear "Settings," and then double-tap the screen.

  3. Swipe left or right until you hear the option you want, and then double-tap the screen.

  4. To return to the thumbnails view, slide one finger at the bottom left corner of the screen until you hear "Navigation bar, table, Back button," and double-tap the screen.

Use Tell Me

To find an option quickly, use the Tell Me search.

  1. In the editing view, swipe left or right until you hear "More options," and then double-tap the screen.

  2. Swipe right until you hear "Tell me button," and then double-tap the screen. You hear: “Menu, pop-up window, custom.

  3. Swipe right until you hear "Tell me what you want to do, editable text," and double-tap the screen.

  4. Use the on-screen keyboard to type a search word, for example, bullets or table. The list of search results is updated as you type.

  5. To browse the search results, swipe left or right until you hear the option you want.

  6. To select the option, double-tap the screen.

See also

Use a screen reader to work with slides in PowerPoint

Use a screen reader to add and format text in PowerPoint

Basic tasks to create a presentation in PowerPoint with a screen reader

Make your PowerPoint presentations accessible to people with disabilities

Use PowerPoint for the web with your keyboard and a screen reader to explore and navigate the different views and move between them. We have tested it with Narrator and JAWS, but it might work with other screen readers as long as they follow common accessibility standards and techniques.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • To learn more about screen readers, go to How screen readers work with Microsoft Office.

  • When you use PowerPoint for the web, we recommend that you use Microsoft Edge as your web browser. Because PowerPoint for the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not PowerPoint for the web.

In this topic

Navigate the main view

To navigate the PowerPoint for the web main view and to cycle through the screen elements, press Ctrl+F6. The elements are, in order:

  • Slide panel showing the contents of the current slide

  • Comments pane (if it's open)

  • Slide Notes pane (if it's open)

  • Status bar

  • The top toolbar

  • Ribbon

  • Thumbnail pane

Navigate inside a screen element

To navigate in the screen elements of the current landmark, use the following shortcuts:

  • To cycle through the screen elements, press the Tab key (forward) or Shift+Tab (backward). For example, press the Tab key to switch between the text fields of the active slide.

  • To select an item, press Enter.

  • To browse within menus or lists, press the arrow keys. For example, press the Down and Up arrow key to move between the slide thumbnails in the Thumbnail pane.

  • To exit a menu or mode, press Esc.

Navigate the ribbon tabs

The ribbon tabs group options by different categories. The tabs in PowerPoint include, for example, the Home tab with options for formatting text, the Insert tab for inserting new slides or images, the Design tab for changing the appearance of the presentation, the Slide Show tab for setting up and starting your slide show, and the View tab for changing to a different view.

Notes: To use the keyboard shortcuts effectively in the ribbon navigation, do the following:

  • Switch off the Simplified Ribbon. Press Ctrl+F6 until you hear "List of Microsoft services." Press the Tab key until you hear "On, Simplified ribbon," and then press Enter. You hear: "Switch ribbon, OK." Press Enter to confirm.

  • Switch the Scan Mode off. Press the SR key+Spacebar until you hear: "Scan off."

  • To move the focus to the currently selected ribbon tab, press Alt+Windows logo key.

  • To move between the ribbon tabs, press the Tab key.

  • To select a tab, press Enter.

  • You can also use the Keyboard shortcuts in PowerPoint for the web to move to and select a ribbon tab.

Navigate the ribbon

The ribbon sits below the row of ribbon tabs (JAWS calls it the "lower ribbon"). When you select a tab, the tab-specific ribbon appears below the tab. Each ribbon includes options organized into groups. For example, if you select the Insert tab, you can pick different items, such as pictures or charts to insert into your slide from the ribbon.

  • When you press Enter to select a ribbon tab, the focus moves to the first option on the ribbon.

  • To move between the options on the ribbon, press the Tab key.

  • To select an option or expand a collapsed menu, press Enter.

  • You can also use the Keyboard shortcuts in PowerPoint for the web to work with the ribbon.

Switch between views

In addition to the main view, PowerPoint has the File menu, which contains options, for example, for creating a new presentation, and opening or saving an existing presentation.

  • To open the File menu, press Alt+Windows logo key+F. You hear: "Close menu."

  • To navigate the File menu, press the Up or Down arrow key until you hear the menu item you want, and then press Enter to open the pane with further options.

  • To navigate inside the further options pane, press Tab or Shift+Tab until you hear the option you want.

  • To exit the File menu and return to the main view, press Esc.

For instructions on how to work with the Slide Show view, go to Use a screen reader to show your presentation with PowerPoint.

Use Tell Me

To find an option quickly, use the Tell Me search.

  1. In the main view, press Alt+Windows logo key+Q. You hear: "Tell me what you want to do."

  2. Type a search word, for example, bullets or table. The list of search results is updated as you type.

  3. To browse the search results, press the Down arrow key until you hear the option you want.

    If an option in the search result has a submenu, you hear the name of the option followed by "Collapsed." To expand the submenu, press the Right arrow key. To browse through the submenu, press the Tab key.

  4. To select and apply the option, press Enter.

See also

Use a screen reader to work with slides in PowerPoint

Use a screen reader to add and format text in PowerPoint

Keyboard shortcuts in PowerPoint for the web

Basic tasks to create a presentation in PowerPoint with a screen reader

Make your PowerPoint presentations accessible to people with disabilities

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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