Use a screen reader to explore and navigate OneDrive for Business

Use a screen reader to explore and navigate OneDrive for Business

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use OneDrive for Business with your keyboard and a screen reader to explore and navigate the different views and move between them. We have tested it with Narrator, but it might work with other screen readers as long as they follow common accessibility standards and techniques.

Notes: 

Navigate the OneDrive for Business main view

The OneDrive app is built into Windows 10, and it appears as a OneDrive folder in your File Explorer. After you sign in and set up OneDrive for Business, the OneDrive folder name includes your Office 365 organization name, such as OneDrive - Contoso or OneDrive@Contoso.com.

When you open File Explorer, the OneDrive for Business folder appears in the Navigation pane on the left. When you select the folder, the contents are displayed in the Items view on the right, where you can navigate further into the folders (if there are any), or select and open files.

To navigate and cycle through the regions and contents in File Explorer, use the following keyboard shortcuts:

  • To cycle through the regions, press the Tab key (to go forward), or Shift+Tab (to go backward).

  • To browse within menus or lists, press the Up or Down arrow key.

  • To go up one level, press Alt+Up arrow key. To go back, press Alt+Left arrow key.

  • To open an item, press Enter.

See also

Use a screen reader to sync OneDrive for Business

Keyboard shortcuts for OneDrive for Business in Windows

Basic tasks using a screen reader with OneDrive for Business

Set up your device to work with accessibility in Office 365

Use OneDrive for Business with VoiceOver, the built-in macOS screen reader, to explore and navigate the different views and move between them.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in Mac OS screen reader, VoiceOver. To learn more about using VoiceOver, go to VoiceOver Getting Started Guide.

Navigate the OneDrive for Business main view

You can download and install the OneDrive app from the App Store. Once set up with your organizational account to connect to your OneDrive for Business, the OneDrive folder name includes your Office 365 organization name, such as OneDrive - Contoso or OneDrive@Contoso.com.

As you set up OneDrive for Business, you're asked to accept the default location or select another location for the OneDrive for Business folder on your Mac. To use OneDrive for Business, open the folder location in Finder and use the following keyboard shortcuts to navigate and open its contents:

  • To navigate the folder contents, press the arrow keys.

  • To open a file or folder, press Control+Option+Spacebar.

When the OneDrive for Business app is running, you can also open your folder through the status menu in the Mac menu bar:

  • To open the status menu, press Control+Option+M, M. You hear: "Menu Extras, OneDrive." To open the menu, press Control+Option+Spacebar.

  • To navigate inside the status menu, press Control+Option+Right or Left arrow key until you hear the item you want, and press Return to select it.

In the status menu, you can access OneDrive preferences, pause or resume syncing, report problems, or quit OneDrive.

See also

Use a screen reader to sync OneDrive for Business

Basic tasks using a screen reader with OneDrive for Business

Set up your device to work with accessibility in Office 365

Use OneDrive for Business with VoiceOver, the built-in iOS screen reader, to explore and navigate the different views and move between them.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

Navigate the OneDrive for Business main view

The OneDrive for Business main view has the following elements:

  • The heading row with the Switch user account menu, the name of the current tab, and the Search button.

  • The List view and Thumbnails view buttons for selecting how the folders and files are displayed.

  • The main content area displaying the contents of the currently selected tab.

  • The tab toolbar containing the Files, Recent, Shared, and Sites buttons for changing the currently selected tab or view.

To navigate between elements in the main view, swipe left or right until you hear the one you want, and double-tap the screen the screen to select it.

See also

Basic tasks using a screen reader with OneDrive for Business

Set up your device to work with accessibility in Office 365

Use OneDrive for Business with TalkBack, the built-in Android screen reader,and a screen reader to explore and navigate the different views and move between them.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.

Navigate the OneDrive for Business main view

The OneDrive for Business main view has the following elements:

  • The heading row with the Account switcher button, the name of the current tab, the Add items button, and the Search button.

  • The Sort by menu, and the Switch to list view and Switch to tiles view buttons for selecting how the folders and files are displayed in the main content area.

  • The main content area displaying the contents of the currently selected tab.

  • The tab toolbar containing the Files, Recent, Shared, Sites, and Me buttons for changing the currently selected tab or view.

To navigate between elements in the main view, swipe left or right until you hear the one you want, and double-tap the screen the screen to select it.

See also

Basic tasks using a screen reader with OneDrive for Business

Set up your device to work with accessibility in Office 365

Use OneDrive for Business with Narrator, the built-in Windows screen reader, to explore and navigate the different views and move between them.

Notes: 

Navigate the OneDrive for Business main view

The OneDrive for Business main view has the following elements:

  • The heading row with the Menu button, the name of the current tab, and the Search button.

  • The command bar containing the New, Select, Sort by, Show details, and More buttons for changing the currently selected tab.

  • The main content area displaying the contents of the currently selected tab.

To navigate between elements in the main view, swipe left or right until you hear the one you want, and double-tap the screen the screen to select it.

Use OneDrive for Business with your keyboard and a screen reader to explore and navigate the different views and move between them. We have tested it with Narrator, but it might work with other screen readers as long as they follow common accessibility standards and techniques.

Notes: 

Navigate the OneDrive for Business main view

OneDrive for Business runs in your web browser. In the browser window, the OneDrive name shows in the toolbar, along with the Office 365 app launcher that contains tiles that link to Microsoft services and Office Online applications, including Outlook, Excel Online, OneNote, and more. The toolbar also contains commands to get notifications, manage your settings, get help, and open the My accounts pane for viewing and editing your profile and account information and for signing out.

When you work with your folders and files, the middle section of the menu bar changes to contain commands that are available for the currently selected item. For example, in a view containing folders, the menu bar provides commands (from left to right) for creating or uploading new files and folders, creating or viewing your flows, and syncing your folders. If you have a file selected, the menu bar includes commands (from left to right) for opening, sharing, copying a link, downloading, deleting, moving, and for selecting even more commands.

Under the menu bar is the structure of folders and files stored in your OneDrive for Business. The main window view contains a list of folders and files in the selected category. To navigate between screen elements, press the Tab key (to go forward), or Shift+Tab (to go backward) until you hear the one you want. To browse menus or lists, press the Up or Down arrow keys. To select an item, press Enter. When you select a folder in the main view, that folder opens and displays a list of its subfolders and files.

When you choose to open a file, it opens either in the current browser tab or in a separate browser tab (for example, in Word Online or Excel Online).

See also

Keyboard shortcuts in OneDrive for Business on the web

Basic tasks using a screen reader with OneDrive for Business

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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