Use a screen reader to explore and navigate OneDrive for Business

Use a screen reader to explore and navigate OneDrive for Business

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use OneDrive for Business with your keyboard and a screen reader to explore and navigate the different views and move between them. We have tested it with Narrator, but it might work with other screen readers as long as they follow common accessibility standards and techniques.

Notes: 

Navigate the OneDrive for Business main view

The OneDrive app is built into Windows 10, and it appears as a OneDrive folder in your File Explorer. After you sign in and set up OneDrive for Business, the OneDrive folder name includes your Office 365 organization name, such as OneDrive - Contoso or OneDrive@Contoso.com.

When you open File Explorer, the OneDrive for Business folder appears in the Navigation pane on the left. When you select the folder, the contents are displayed in the Items view on the right, where you can navigate further into the folders (if there are any), or select and open files.

To navigate and cycle through the regions and contents in File Explorer, use the following keyboard shortcuts:

  • To cycle through the regions, press the Tab key (to go forward), or Shift+Tab (to go backward).

  • To browse within menus or lists, press the Up or Down arrow key.

  • To go up one level, press Alt+Up arrow key. To go back, press Alt+Left arrow key.

  • To open an item, press Enter.

See also

Use a screen reader to sync OneDrive for Business

Keyboard shortcuts for OneDrive for Business in Windows

Basic tasks using a screen reader with OneDrive for Business

Set up your device to work with accessibility in Office 365

Use OneDrive for Business with VoiceOver, the built-in macOS screen reader, to explore and navigate the different views and move between them.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in macOS screen reader, VoiceOver. To learn more about using VoiceOver, go to VoiceOver Getting Started Guide.

In this topic

Navigate the OneDrive for Business main view

You can download and install the OneDrive app from the App Store. Once set up with your organizational account to connect to your OneDrive for Business, the OneDrive folder name includes your Office 365 organization name, such as OneDrive - Contoso or OneDrive@Contoso.com.

As you set up OneDrive for Business, you're asked to accept the default location or select another location for the OneDrive for Business folder on your Mac. To use OneDrive for Business, open the folder location in Finder and use the following keyboard shortcuts to navigate and open its contents:

  • To expand a folder, press the Down arrow key when on the folder.

  • To navigate the folder contents, press the Up or Down arrow keys.

  • To open a file, press Control+Option+Spacebar.

Navigate to OneDrive for Business folders using the status menu

When the OneDrive for Business app is running, you can also open your folder through the status menu in the Mac menu bar.

In the status menu, you can access OneDrive preferences, pause or resume syncing, report problems, or quit OneDrive.

  1. To open the status menu, press and hold Control+Option and press M twice. You hear: "Menu Extras, OneDrive."

  2. To open the menu, press Control+Option+Spacebar.

  3. To navigate inside the status menu, press Control+Option+Right or Left arrow key until you hear the item you want, and press Return to select it.

Navigate to the OneDrive for Business preferences

  1. Open the status menu as instructed above.

  2. Press Control+Option+Right or Left arrow key until you reach the More button, and press Return to select it.

  3. Press the Down arrow key until you hear "Preferences," and then press Control+Option+Spacebar to select it.

  4. Press Control+Option+Right or Left arrow key to navigate the Preferences dialog. To select or unselect a checkbox, press Spacebar.

  5. To exit the dialog, press Command+W.

See also

Use a screen reader to sync OneDrive for Business

Basic tasks using a screen reader with OneDrive for Business

Set up your device to work with accessibility in Office 365

Use OneDrive for Business with VoiceOver, the built-in iOS screen reader, to explore and navigate the different views and move between them.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

Navigate the OneDrive for Business main view

The OneDrive for Business main view has the following elements:

  • The heading row with the Switch user account menu, the name of the current tab, and the Search button.

  • The List view and Thumbnails view buttons for selecting how the folders and files are displayed.

  • The main content area displaying the contents of the currently selected tab.

  • The tab toolbar containing the Files, Recent, Shared, and Sites buttons for changing the currently selected tab or view.

To navigate between elements in the main view, swipe left or right until you hear the one you want, and double-tap the screen the screen to select it.

See also

Basic tasks using a screen reader with OneDrive for Business

Set up your device to work with accessibility in Office 365

Use OneDrive for Business with TalkBack, the built-in Android screen reader, to explore and navigate the different views and move between them.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.

Navigate the OneDrive for Business main view

The OneDrive for Business main view has the following elements:

  • The heading row with the Account switcher button, the name of the current tab, the Add items button, and the Search button.

  • The Sort by menu, and the Switch to list view and Switch to tiles view buttons for selecting how the folders and files are displayed in the main content area.

  • The main content area displaying the contents of the currently selected tab.

  • The tab toolbar containing the Files, Recent, Shared, Sites, and Me buttons for changing the currently selected tab or view.

To navigate between elements in the main view, swipe left or right until you hear the one you want, and double-tap the screen the screen to select it.

See also

Basic tasks using a screen reader with OneDrive for Business

Set up your device to work with accessibility in Office 365

Use OneDrive for Business with Narrator, the built-in Windows screen reader, to explore and navigate the different views and move between them.

Notes: 

Navigate the OneDrive for Business main view

The OneDrive for Business main view has the following elements:

  • The heading row with the Menu button, the name of the current tab, and the Search button.

  • The command bar containing the New, Select, Sort by, Show details, and More buttons for changing the currently selected tab.

  • The main content area displaying the contents of the currently selected tab.

To navigate between elements in the main view, swipe left or right until you hear the one you want, and double-tap the screen the screen to select it.

Use OneDrive for Business with your keyboard and a screen reader to explore and navigate the different views and move between them. We have tested it with Narrator, but it might work with other screen readers as long as they follow common accessibility standards and techniques.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • To learn more about screen readers, go to How screen readers work with Microsoft Office.

  • When you use OneDrive, we recommend that you use Internet Explorer as your browser. Because OneDrive runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not OneDrive.

In this topic

Navigate the OneDrive for Business main view

The OneDrive for Business main view contains the following main elements:

  • The toolbar at the top of the screen

  • Navigation pane on the left

  • The main content area to the right of the navigation pane

To navigate between the elements in the main view, press the Tab key (to go forward) or Shift+Tab (to go backward), until you hear the one you want.

Navigate the OneDrive for Business toolbar

The toolbar at the top of the screen shows the app launcher that contains tiles for Microsoft services and applications. The toolbar also contains options to manage notifications, settings, and your account, find help, and sign out.

  1. To navigate to the toolbar, press the Tab key until you hear: "App launcher."

  2. To move on the toolbar, press the Tab key until you hear the option you want, and then press Enter to select it.

Navigate in the navigation pane

The navigation pane on the left, below the toolbar, contains an upper level tree view of the contents of your OneDrive for Business with categories such as Files, Recent, and Shared and quick access links to shared libraries.

  1. To navigate to the navigation pane, press the Tab key until you hear your account name followed by "OneDrive."

  2. Do one of the following:

    • To browse the categories, press the Up or Down arrow keys until you hear the category you want, and then press Enter to select it.

    • To move to the list of shared library links, press the Tab key once. You hear: "Shared libraries site." To browse the list, press the Up or Down arrow key until you hear the shared library you want, and then press Enter to select and open it.

Navigate the main content area

The main content area contains the folders and files in the selected category. Depending on the selected category, the main content area may also show a task bar at the top of the area.

  • To navigate between the screen elements, press the Tab key or Shift+Tab.

  • To browse menus and lists, press the Up or Down arrow keys.

  • To move on the task bar, press the Left or Right arrow keys.

  • When on a file or folder, press Shift+F10 to display the context menu for the item.

  • To select a file to display further options or actions on the toolbar, press Spacebar.

  • To select and activate an item, button, or option, press Enter.

    For example, when you're on a Word for the web file and press Enter, the file opens in Word for the web, either in the current browser tab or in a separate tab.

    If you're on a folder and press Enter, that folder displays its subfolders and files in the main content area.

The menus and the toolbar are context sensitive. Depending on the selected item and the level of the item in the tree, the content of the menus and toolbar may change.

See also

Keyboard shortcuts in OneDrive for Business on the web

Basic tasks using a screen reader with OneDrive for Business

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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