Use a screen reader to explore and navigate OneDrive

Use a screen reader to explore and navigate OneDrive

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use OneDrive with your keyboard and a screen reader to explore and navigate the different views and move between them. We have tested it with Narrator, but it might work with other screen readers as long as they follow common accessibility standards and techniques.

OneDrive is built into Windows 10 and appears automatically in File Explorer as a location where you can save files. Files that you save to OneDrive are available online at OneDrive.com and offline on your PC, so you can use them anytime—even when you’re not connected to the Internet. When you reconnect, OneDrive syncs the online files with the files on your computer.

Notes: 

Navigate the OneDrive main view

The OneDrive app is built into Windows 10 and integrated with File Explorer as a location where you can save files. In File Explorer, OneDrive is listed as a drive in the tree view navigation pane. When you select OneDrive, its name is in the title bar at the top of the File Explorer window. To navigate the contents of your OneDrive in the navigation pane, press the Down arrow key until you hear the name of the folder you want, and then press Enter to open it in the main content area.

To navigate to the main content area, press the Tab key until you hear "Items view," and then browse the list of items with the Up and Down arrow keys. When you hear the one you want, press Enter to select it. When you select a folder, that folder opens and displays a list of its sub-folders and files. When you select a file, it opens in the appropriate application, such as Word or Excel.

See also

Keyboard shortcuts in OneDrive app for Windows 10

Basic tasks using a screen reader with OneDrive

Set up your device to work with accessibility in Office 365

Use OneDrive with your keyboard and a screen reader to explore and navigate the different views and move between them. We have tested it with Narrator, but it might work with other screen readers as long as they follow common accessibility standards and techniques.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • To learn more about screen readers, go to How screen readers work with Microsoft Office.

  • When you use OneDrive, we recommend that you use Internet Explorer as your browser. Because OneDrive runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not OneDrive.

Navigate the OneDrive main view

OneDrive runs in your web browser. In the browser window, the OneDrive name shows in the toolbar, along with the Office 365 app launcher that contains tiles for Microsoft services and Office Online applications, including Mail (Outlook.com), Excel Online, OneNote, and more. The toolbar also contains commands to get notifications, manage your options, get help, and sign out.

The main window view contains the list of the folders and files for the selected view category. To navigate between screen elements, press the Tab key (to go forward), or Shift+Tab (to go backward) until you hear the one you want. To browse menus or lists, press the Up or Down arrow keys. To select an item, press Enter. When you select a folder in the main view, that folder opens and displays a list of its sub-folders and files. When you drill down to a lower level, the menu changes to include commands such as open, share, download, move, and copy selected files. The available commands change depending on whether anything is selected or not and on the type of item selected.

When you select a file, it might open in the current browser tab or in a separate browser tab (for example, in Word Online or Excel Online).

See also

Basic tasks using a screen reader with OneDrive

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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