Use a screen reader to edit information about a file or folder in a document library in SharePoint Online

Use a screen reader to edit information about a file or folder in a document library in SharePoint Online

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use SharePoint Online with your keyboard and a screen reader to edit information, such as its name or title, about a file or folder in a document library. We have tested it with Narrator and JAWS, but it might work with other screen readers as long as they follow common accessibility standards and techniques.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • To learn more about screen readers, go to How screen readers work with Microsoft Office.

  • When you use SharePoint Online, we recommend that you use Microsoft Edge as your web browser. Because SharePoint Online runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not SharePoint Online.

Edit information about a file or folder

  1. Sign in to your organization’s Office 365 account, start the SharePoint app, and then open your document library.

    Tip: Document libraries in SharePoint Online have two different views: classic and SharePoint Online experience. For most people, SharePoint Online experience is the default. However, if you hear “Check it out button” when navigating your document library, you’re using the classic experience. To view SharePoint Online document libraries, when you hear “Check it out button,” press Enter. After the view of your document library changes to the SharePoint Online experience and the focus moves from the Check it out button to the New link, you hear the name of your document library, followed by “New.”

  2. To move to the list of folders and files, press the Tab key until you hear: “Table, list of folders, files, or items.”

  3. To move through the list and select the file or folder you want to edit, use the Up and Down arrow keys. If it's in a subfolder, select the folder, and then press Enter. Press the Tab key until you hear "Table, list of folders, files, or items," and then, to select the file or folder, use the Up and Down arrow keys.

  4. To open the context menu for the file or folder, press Shift + F10.

    • With Narrator, you hear: “Open.”

    • With JAWS, you hear: “Context menu.”

  5. To open the Details pane, press the Up or Down arrow key until you hear “Details,” and then press Enter.

    Tip: The Details pane stays open until you close it, so you can easily navigate to the properties for an item without having to open the Details pane for every item.

  6. To move to the Details pane, press the Tab key until you hear: "Item details."

  7. To edit the file property fields, such as Name, Title, and KeyPoints, press the Tab key until you hear the field you want to edit, press Enter, type your text, and then press Enter to save your changes.

See also

Use a screen reader to create a folder in a document library in SharePoint Online

Use a screen reader to move or copy a folder or file in a document library in SharePoint Online

Keyboard shortcuts in SharePoint Online

Use a screen reader to explore and navigate SharePoint Online

Accessibility features in SharePoint Online

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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