Use a screen reader to create charts in PowerPoint

Use a screen reader to create charts in PowerPoint

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use PowerPoint 2016 with your keyboard and Narrator, the built-in Windows screen reader, to add a chart in your presentation and to select a chart so you can work with it.

Notes: 

In this topic

Add a basic chart

Choose the chart type and style, and then insert your data in the embedded Excel worksheet for the chart to take shape.

  1. In your presentation, place the cursor where you want to add the chart.

  2. Press Alt+N, C. You hear: "Insert chart, selected, All charts tab item."

  3. Press the Tab key. You hear "Chart types," followed by the currently selected chart type.

  4. To select the chart type, press the Up or Down arrow key until you hear the type you want.

  5. To select the chart style, press the Tab key and then press the Right or Left arrow key until you hear the style you want.

  6. Once you're done with your selections, press Enter. A chart in the selected type and style is added in your presentation.

    An embedded Excel worksheet shows the placeholder data used to make up the chart. The focus is in a cell in the Excel worksheet.

  7. To replace the placeholder values in the worksheet with your own data, press the Tab key, Shift+Tab, or Up or Down arrow keys until you hear the cell you want to edit, and then type your data. Repeat this until you have replaced all placeholder values. PowerPoint 2016 updates the new values automatically in the chart as you type.

  8. To close the worksheet, press Caps lock+Left or Right arrow button until you hear "Close button," and then press Caps lock+Enter.

Select a chart

To make changes to an existing chart, you need to select the chart first.

  1. To navigate to the chart you want to modify, do one of the following:

    • When on the slide with the chart, press the Tab key until you hear the chart.

    • Press Ctrl+Alt+5. The focus moves to the first floating shape in your document. To cycle through the floating shapes, press the Tab key. To return to the normal navigation, press Esc.

See also

Use a screen reader to insert and edit pictures and tables in PowerPoint

Use a screen reader to add and format text in PowerPoint

Use keyboard shortcuts to create PowerPoint presentations

Basic tasks to create a presentation in PowerPoint with a screen reader

Set up your device to work with accessibility in Office 365

Learn how to navigate PowerPoint using accessible features

Use PowerPoint 2016 with your keyboard and VoiceOver, the built-in Mac OS screen reader, to add a chart in your presentation and to select a chart so you can work with it.

Notes: 

In this topic

Add a basic chart

Choose the chart type and style, and then insert your data in the embedded Excel worksheet for the chart to take shape.

  1. In your presentation, place the cursor where you want to add the chart.

  2. Press F6 until you hear the currently selected tab on the ribbon.

  3. Press the Left or Right arrow key until you hear "Insert tab," and then press Spacebar.

  4. Press the Tab key until you hear: "New slide menu button."

  5. Press the Right arrow key until you hear "Chart menu button," and then press Spacebar. You hear: "Chart window, Column, submenu."

  6. To select the chart type, press the Up or Down arrow key until you hear the type you want, for example, "Pie submenu." Then press the Right arrow key. The submenu expands.

  7. To select the chart style, press the arrow keys until you hear the style you want, for example, "3-D pie." Press Spacebar to select. A chart in the selected type and style is added to your presentation.

    An Excel worksheet opens and shows the placeholder data used to make up the chart. The focus is in a cell in the Excel worksheet.

  8. To replace the placeholder values in the worksheet with your own data, press the Tab key or Shift+Tab until you hear the cell you want to edit. Type your data, and then press Enter. Repeat this until you have replaced all placeholder values. PowerPoint 2016 updates the new values automatically in the chart as you type.

Select and edit a chart

  1. On the slide with the chart, press F6 until you hear: "Slide editor pane, layout area."

  2. Press the Tab key until you hear the name of the chart, followed by "You are currently on a chart."

  3. Press Control+Option+Shift+Down arrow key to start interacting with the chart area.

  4. To access the chart editing options, do one of the following:

    • To quickly edit your chart, press Control+Option+Shift+M to open the context menu. Press the Down arrow key until you hear the option you want, for example, "Change chart type" or "Edit data in Excel." Then press Spacebar to open further options.

    • To go to the Chart Design tab on the ribbon, press Control+Option+Shift and Spacebar twice quickly. Then press F6 until you hear: "Chart design, tab." Press the Tab key until you hear the menu option you want, and then press Spacebar to select it and open further options.

See also

Use a screen reader to insert and edit pictures and tables in PowerPoint

Use a screen reader to add and format text in PowerPoint

Keyboard shortcuts in PowerPoint for Mac

Basic tasks to create a presentation in PowerPoint with a screen reader

Set up your device to work with accessibility in Office 365

Learn how to navigate PowerPoint using accessible features

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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