Use a screen reader to create bulleted or numbered lists with Word

Use a screen reader to create bulleted or numbered lists with Word

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use Word with your keyboard and a screen reader to create bulleted or numbered lists. We have tested it with Narrator and JAWS, but it might work with other screen readers as long as they follow common accessibility standards and techniques. You'll learn how to turn existing lines of text into a list, change the bullet style, and create nested lists.

Screen readers vary in their ability to describe the style of bullet or number used for a list. You may need to adjust your screen reader’s verbosity settings. For example, JAWS can identify the ten most common bullet types.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • To learn more about screen readers, go to How screen readers work with Microsoft Office.

  • When using Narrator, your keyboard will default to the Standard layout. To change this in the Narrator settings, press the Windows logo key+Ctrl+N. Press the Tab key until you hear: "Select keyboard layout, Standard." To change the layout to Legacy, press the Down arrow key once. You hear: "Legacy, selected." The new Narrator commands will not be available in the Legacy keyboard layout if keystrokes for legacy commands conflict with those used in new Narrator features.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

In this topic

Type a bulleted or numbered list

There are several options that let you type a bulleted or numbered list.

Type a bulleted or numbered list

In this method, you type the lines of text first and then make them into a list.

  1. Type the lines of text for your list.

  2. Select the items for the list.

  3. To turn the items to a list, do one of the following:

    • For a bulleted list, press Alt+H, U.

    • For a numbered list, press Alt+H, N.

    You hear a description of the selected bullet or number style.

  4. To stop creating the list, press the Down arrow key to move to the next area of text.

Make a list by choosing a bullet or number style from the ribbon

In this method, you apply the bullet or number style first and then type the list items.

  1. Do one of the following:

    • To create a bulleted list, press Alt+H, U to open the library of bullet styles.

    • To create a numbered list, press Alt+H, N to open the library of number styles.

  2. Press the Tab key to review the available styles, and then press Enter to select one.

  3. Type the first item in the list. To continue the list, press Enter.

  4. To stop creating the list, press the Down arrow key to move to the next area of text.

Make a nested list within a list

You can create a list within a list, such as nested bullets in a bulleted list or outline-style numbering in a numbered list.

  1. From an existing list, choose the item that will come before the nested list, and press Enter to create a new list item.

  2. Go to the place in the list where you want the new list to start.

    With the cursor at the start of the line for the new item, press the Tab key. Word automatically increases the indent for that item and makes it part of a nested list, or list within the surrounding list.

    The bullet or numbering style for the new list item is based on the style of its parent. You can change these styles to any available bullet or number style. To learn how, refer to Change the bullet or number style.

Change the bullet or number style

If you want to change the style of existing bullets or numbers, you can choose any style from the bullet or number library.

  1. Select the entire list.

  2. Do one of the following:

    • To select the Bulleting button and open the library, press Alt+H, U.

    • To select the Numbering button and open the library, press Alt+H, N.

  3. Press an arrow key to go through the available options, which can vary depending on what you’ve used most recently. To choose a style, press Enter.

Change the alignment of a list

To change a list’s alignment with respect to the margin, use the Decrease Indent button and Increase Indent button.

  1. Select the entire list.

  2. To decrease indent, or move the list closer to the margin , press Alt+H, and then press A, O.

  3. To increase indent, or move the list farther away from the margin, and then press Alt+H, A, I.

See also

Use a screen reader to insert and change text in Word

Use a screen reader to align text and paragraphs in Word

Keyboard shortcuts for Microsoft Word on Windows

Basic tasks using a screen reader with Word

Set up your device to work with accessibility in Office 365

Use a screen reader to explore and navigate Word

Use Word for Mac with your keyboard and VoiceOver, the built-in Mac OS screen reader, to create bulleted or numbered lists. Word for Mac lets you turn existing lines of text into a list, change the bullet style, and create nested lists. All of these types of lists let you continue the list automatically, just by pressing Enter at the end of a line.

You can also set Word to automatically create bulleted or numbered lists when you type the shortcut.

Notes: 

In this topic

Type a bulleted or numbered list

There are several options that let you type a bulleted or numbered list.

Create a bulleted list as you type

  1. At the start of a new line, type * (asterisk), and then press Spacebar or Tab. A filled round bullet is automatically created.

  2. Type any text that you want.

  3. To create a new list item, press Enter.

  4. To stop creating the list, press Enter and then Backspace.

Create a numbered list as you type

  1. At the start of a new line, type 1. (the number 1 followed by a period), and then press Spacebar or Tab. A numbered bullet is automatically created.

  2. Type any text you want.

  3. To create a new list item, press Enter.

  4. To stop creating the list, press Enter and then Backspace.

Make a list by choosing a bullet or number style on the ribbon

  1. Place the cursor at the beginning of a new list.

  2. To go to the Home tab, press F6 until you hear a tab name followed by “You are currently on a tab…inside a tab group.” Then use the Right or Left arrow key until you hear: "Home tab." Press Spacebar to select.

  3. Do one of the following:

    • To create a bulleted list and select a style, press the Tab key until you hear: "Bullets, menu button." To expand the menu, press Control+Option+Shift+M. To select a bullet style, press the Down arrow key, and then use the arrow keys to browse the styles. The styles are announced as you move.

    • To create a numbered list and select a style, press the Tab key until you hear: "Numbering, menu button." To expand the menu, press Control+Option+Shift+M. To select a numbering style, press Down arrow key, and then use the arrow keys to browse the styles. The styles are announced as you move.

    To select a style, press Spacebar.

  4. The list is created and the focus moves to the document.

Make a nested list within a list

You can create a list within a list, such as nested bullets in a bulleted list or outline-style numbering in a numbered list.

To make a nested list

  1. In an existing list, go to the end of the item after which you want to start the nested list, and press Enter.

  2. With the cursor at the start of the line for the new item, press the Tab key. Word automatically increases the indent for that item and makes it part of a nested list, or list within the surrounding list.

    Note: The bullet or numbering style for the new list item is based on the style of its parent. You can change these styles to any available bullet or numbering style. To learn how, see Change the bullet or number style.

Change the bullet or number style

If you want to change the style of existing bullets or numbers, you can choose any style in the bullet or numbering library.

  1. Select a list or nested list.

    Tip: To select a piece of text, hold down Shift and move the cursor using the arrow keys.

  2. To go to the Home tab, press F6 until you hear a tab name followed by “You are currently on a tab…inside a tab group.” Then use the Right or Left arrow key until you hear: "Home tab." Press Spacebar to select.

  3. Do one of the following:

    • To select a new Bullets style, press the Tab key until you hear: "Bullets, menu button." To expand the menu, press Control+Option+Shift+M. To browse the styles, press the Down arrow key, and then use the arrow keys to browse the styles.

    • To select a new Numbering style, press the Tab key until you hear: "Numbering, menu button." To expand the menu, press Control+Option+Shift+M. To browse the styles, press the Down arrow key, and then use the arrow keys.

    To select a style, press Spacebar.

  4. The list style is changed and the focus moves to the document.

Change the alignment of a list

To change a list’s alignment with respect to the margin, use the Decrease Indent button and Increase Indent button on the ribbon.

  1. Select a list or nested list.

  2. To go to the Home tab, press F6 until you hear a tab name followed by “You are currently on a tab…inside a tab group.” Then use the Right or Left arrow key until you hear: "Home tab." Press Spacebar to select.

  3. Do one of the following:

    • To decrease indent, or move the list closer to the margin, press the Tab key until you hear: "Decrease indent button."

    • To increase indent, or move the list farther away from the margin, press the Tab key until you hear: "Increase indent button."

    To select an option, press Spacebar.

  4. To move the focus back to the document, press F6.

See also

Use a screen reader to check spelling and grammar in Word

Use a screen reader to insert and change text in Word

Keyboard shortcuts in Word for Mac

Basic tasks using a screen reader with Word

Set up your device to work with accessibility in Office 365

Use a screen reader to explore and navigate Word

Use Word for iOS with VoiceOver, the built-in iOS screen reader, to create bulleted or numbered lists on your phone. Word for iOS lets you change existing lines of text into a list, change the bullet style, and create nested lists. All of these types of lists let you continue the list automatically, just by tapping return at the end of a line.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • For touch capabilities in Word for iOS, go to Word for iPhone touch guide

  • This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

  • This topic assumes that you are using an iPhone. Some navigation and gestures might be different for an iPad.

In this topic

Type a bulleted or numbered list

There are several options for adding a bulleted or numbered list into your document.

Type a bulleted list

  1. In the Editing view, type the first item of your list using the on-screen keyboard. To go to the keyboard, swipe right until you hear a keyboard element.

    Tip: You can also find the keyboard by exploring the items on the screen. To explore, place a finger on the screen and drag it around. VoiceOver announces the items as you land on them. To select an item, lift your finger and double-tap the screen.

  2. After typing, to close the keyboard and go to the ribbon, swipe left until you hear "Show ribbon, button," and then double-tap the screen. The Home tab opens, and you hear: "Home tab."

  3. In the Home tab, swipe right until you hear “Bullets, button," and then double-tap the screen. The Bullets menu opens.

  4. In the Bullets menu, swipe down once, and then swipe right to go through the available bullet styles: solid circle, hollow circle, solid square, 4 small diamonds, hollow arrow, or check-mark. You hear the bullet style descriptions while swiping. When on the style you want, double-tap to select it. The bullet is added to the selected item, and the focus moves to the Home tab.

  5. To close the ribbon and switch to the keyboard, swipe right until you hear "Hide ribbon, button," and double-tap the screen.

  6. To add a new list item, select return on the on-screen keyboard and type the new item. To select return, swipe right until you hear "Return," and then double-tap the screen.

  7. To stop creating list items, navigate to the return key and double-tap the screen. You hear: "New line." Navigate back to the return key and double-tap the screen. The focus moves below the bulleted list.

Type a numbered list

  1. In the Editing view, type the first item of your list using the on-screen keyboard. To go to the keyboard, swipe right until you hear a keyboard element.

  2. After typing, to close the keyboard and go to the ribbon, swipe left until you hear "Show ribbon, button," and then double-tap the screen. The Home tab opens, and you hear: "Home tab."

  3. In the Home tab, swipe right until you hear “Numbering button," and then double-tap the screen. The Numbering menu opens.

  4. In the Numbering menu, swipe down once, and then swipe right to go through the available numbering styles: 1. 2. 3., 1) 2) 3), I. II. III., A. B. C., a) b) c), a. b. c., or i. ii. iii. You hear the numbering style descriptions while swiping. When on the style you want, double-tap to select it. Word for iOS starts a numbered list automatically, and the focus moves to the Home tab.

  5. To close the ribbon and switch to the keyboard, swipe right until you hear "Hide ribbon, button," and double-tap the screen.

  6. To add a new list item, select return on the on-screen keyboard and type the new item. To select return, swipe right until you hear "Return," and then double-tap the screen.

  7. To stop creating list items, navigate to the return key and double-tap the screen. You hear: "New line." Navigate back to the return key and double-tap the screen. The focus moves below the numbered list.

Make a nested list within a list

You can create a list within a list, such as nested bullets in a bulleted list or outline-style numbering in a numbered list.

  1. If you have an existing list, drag your finger around the writing area until you hear the list item you want to change into a nested list. Double-tap the screen to move the cursor there.

  2. Swipe right with one finger until you hear “Increase indent position, button," and then double-tap the screen. Word for iOS automatically increases the indent for that item and makes it part of a nested list.

  3. To add another nested list item, move cursor to the end of the item by swiping down with one finger until you hear the last character, and then select return on the on-screen keyboard and type the new item.

Note: The bullet or numbering style for the nested list item is based on the style of its parent item. You can change these styles to any available bullet or number style. To learn more, refer to Change the bullet or number style.

Change the bullet or number style

If you want to change the style of existing bullets or numbers, you can choose any style from the Bullet or Numbering library.

  1. Drag your finger around the writing area until you hear an item in the list level where you want to change its bullet or numbering style. Double-tap the screen to move the cursor there.

  2. To close the keyboard and go to the ribbon, swipe right until you hear "Show ribbon, button," and then double-tap the screen. The Home tab opens, and you hear: "Home tab."

  3. In the Home tab, swipe right with one finger until VoiceOver announces that you have reached the Bullets or Numbering button. Then double-tap to open the library.

    Tip: You can combine a bulleted list with numbered nested lists, or vice versa.

  4. Swipe down once to move to the options, and then right to browse the styles. VoiceOver announces the styles as you move. The currently selected style is announced as "selected." To select a style, double-tap the screen.

Change the alignment of a list

To change a list’s alignment with respect to the margin, use Decrease Indent and Increase Indent options.

  1. Drag your finger around the writing area until you hear the first item in the first level of the list. Double-tap the screen to move the cursor there.

  2. Do one of the following:

    • To add indent to the left, swipe right until you hear "Decrease indent position, button," and double-tap the screen.

    • To add indent to the right, swipe right until you hear "Increase indent position, button," and double-tap the screen.

  3. After you select an option, the indent is added to the list.

See also

Use a screen reader to check spelling and grammar in Word

Use a screen reader to insert and change text in Word

Basic tasks using a screen reader with Word

Set up your device to work with accessibility in Office 365

Use a screen reader to explore and navigate Word

Use Word for Android with TalkBack, the built-in Android screen reader, to create bulleted or numbered lists on your phone. Word for Android lets you change existing lines of text into a list, change the bullet style, and create nested lists. All of these types of lists let you continue the list automatically, just by tapping Enter at the end of a line.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • For touch capabilities in Word for Android, go to Word for Android touch guide

  • This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.

  • This topic assumes you are using this app with an Android phone. Some navigation and gestures might be different for an Android tablet.

In this topic

Type a bulleted or numbered list

There are several options for adding a bulleted or numbered list into your document.

Type a bulleted list

  1. In the Editing view, type the first item of your list using the on-screen keyboard.

    Note: You can find the keyboard by exploring the items on the screen. To explore, place a finger on the screen and drag it around. TalkBack announces the items as you land on them. To select an item, when on the item, lift your finger. Depending on your device settings, you may need to double-tap the screen to insert the character.

  2. After typing, to close the keyboard and go to the ribbon, drag your finger above the keyboard until you hear "Not checked, more options, switch," and then double-tap the screen. The Home tab opens, and you hear: "Tab menu, home selected."

  3. In the Home tab, swipe right until you hear “Bullets menu," and then double-tap the screen. The Bullets menu opens.

  4. In the Bullets menu, swipe right to go through the available bullet styles: solid circle, hollow circle, solid square, 4 small diamonds, hollow arrow, or check-mark. You hear the bullet style descriptions while swiping. When on the style you want, double-tap to select it. The bullet is added to the selected item.

  5. To close the ribbon and switch to the keyboard, swipe right until you hear "Checked, more options, switch," and double-tap the screen.

  6. To add a new list item, select enter on the on-screen keyboard and type the new item. To select enter, drag your finger on the keyboard until you hear "Enter," and then lift it (and double-tap if needed).

  7. To stop creating list items, select enter twice.

Type a numbered list

  1. In the Editing view, type the first item of your list using the on-screen keyboard.

  2. After typing, to close the keyboard and go to the ribbon, drag your finger above the keyboard until you hear "Not checked, more options, switch," and then double-tap the screen. The Home tab opens, and you hear: "Tab menu, home selected."

  3. In the Home tab, swipe right until you hear “Numbering menu," and then double-tap the screen. The Numbering menu opens.

  4. In the Numbering menu, swipe right to go through the available numbering styles: 1. 2. 3., 1) 2) 3), I. II. III., A. B. C., a) b) c), a. b. c., or i. ii. iii. You hear the numbering style descriptions while swiping. When on the style you want, double-tap to select it. Word for Android starts a numbered list automatically.

  5. To close the ribbon and switch to the keyboard, swipe right until you hear "Checked, more options, switch," and double-tap the screen.

  6. To add a new list item, select enter on the on-screen keyboard and type the new item. To select enter, drag your finger on the keyboard until you hear "Enter," and then lift it (and double-tap if needed).

  7. To stop creating list items, select enter twice.

Make a nested list within a list

You can create a list within a list, such as nested bullets in a bulleted list or outline-style numbering in a numbered list.

  1. If you have an existing list, drag your finger around the writing area until you hear the list item you want to change into a nested list. Double-tap the screen to move the cursor there.

  2. Swipe right with one finger until you hear “Increase indent, button," and then double-tap the screen. Word for Android automatically increases the indent for that item and makes it part of a nested list.

  3. To add another nested list item, select enter on the on-screen keyboard and type the new item.

Note: The bullet or numbering style for the nested list item is based on the style of its parent item. You can change these styles to any available bullet or number style. To learn more, refer to Change the bullet or number style.

Change the bullet or number style

If you want to change the style of existing bullets or numbers, you can choose any style from the Bullet or Numbering library.

  1. Drag your finger around the writing area until you hear an item in the list level where you want to change its bullet or numbering style. Double-tap the screen to move the cursor there. TalkBack announces the level of an item as: "Level <level number>, <item text>."

  2. If needed, to close the keyboard and go to the ribbon, drag your finger above the keyboard until you hear "Not checked, more options, switch," and then double-tap the screen. The Home tab opens, and you hear: "Tab menu, home selected."

  3. In the Home tab, swipe right with one finger until TalkBack announces that you have reached the Bullets or Numbering button. Then double-tap to open the library.

    Tip: You can combine a bulleted list with numbered nested lists, or vice versa.

  4. Swipe right to browse the styles. TalkBack announces the styles as you move. The currently selected style is announced as "selected." To select a style, double-tap the screen.

Change the alignment of a list

To change a list’s alignment with respect to the margin, use Decrease Indent and Increase Indent options.

  1. Drag your finger around the writing area until you hear the first item in the first level of the list. Double-tap the screen to move the cursor there. TalkBack announces the first item in the first level of the list as: "1 of (...), at level 1, <item text>."

  2. Do one of the following:

    • To add indent to the left, swipe right until you hear "Decrease indent button," and double-tap the screen.

    • To add indent to the right, swipe right until you hear "Increase indent button," and double-tap the screen.

  3. After you select an option, the indent is added to the list.

See also

Use a screen reader to check spelling and grammar in Word

Use a screen reader to insert and change text in Word

Basic tasks using a screen reader with Word

Set up your device to work with accessibility in Office 365

Use a screen reader to explore and navigate Word

Use Word Mobile with Narrator, the built-in Windows screen reader, to create bulleted or numbered lists on your phone. Word Mobile lets you change existing lines of text into a list, change the bullet style, and create nested lists. All of these types of lists let you continue the list automatically, just by tapping Enter at the end of a line.

Notes: 

In this topic

Type a bulleted or numbered list

There are several options for adding a bulleted or numbered list into your document.

Type a bulleted list

  1. Type the first line of text for your list.

  2. Make sure you are in the writing area. Drag one finger on the screen until you hear: “Editable text.” Swipe up or down on the screen with one finger until you hear: “Lines.” Swipe left or right to browse to the line of text you want to change into a bulleted list. Triple-tap the screen to select the line.

  3. Swipe up or down on the screen with one finger until you hear: “Items.”

  4. Swipe right with one finger until you hear: “Bullets button.” Double-tap the screen.

  5. Swipe right with one finger until you hear: “More Options button, collapsed.” Double-tap the screen. The More Options menu expands. You hear: “Home, button.”

  6. In the menu, swipe right with one finger until you hear: “Bullets button.” Double-tap the screen.

  7. Swipe right to go through the available bullet styles. You hear the bullet style description while swiping. Double-tap to select a style.

  8. Use the on-screen keyboard to type the list item text.

  9. To add a new bullet, swipe right until you hear: “More options button. Expanded.” Double-tap to collapse More options. Tap on the keyboard and swipe right or left until you hear “Enter.” Double-tap on the screen.

  10. To stop creating the list, double-tap Enter on the on-screen keyboard twice.

Type a numbered list

  1. Type the first line of text for your list.

  2. Make sure you are in the writing area. Drag one finger one the screen until you hear: “Editable text.” Swipe up or down on the screen with one finger until you hear: “Lines.” Swipe left or right to browse to the line of text you want to change into a bulleted list. Triple-tap the screen to select the line.

  3. Swipe up or down on the screen with one finger until you hear: “Items.”

  4. Swipe right with one finger until you hear: “Numbering button.” Double-tap the screen.

  5. Swipe right with one finger until you hear: “More Options button, collapsed.” Double-tap the screen. The More Options menu expands. You hear: “Home, button.”

  6. In the menu, swipe right with one finger until you hear: “Numbering button.” Double-tap the screen.

  7. Swipe right to go through the available numbering styles. You hear the numbering style description while swiping. Double-tap to select a style.

  8. Use the on-screen keyboard to type the list item text.

  9. To add a new bullet, swipe right until you hear: “More options button. Expanded.” Double-tap to collapse More options. Tap on the keyboard and swipe right or left until you hear “Enter.” Double-tap on the screen.

  10. To stop creating the list, double-tap Enter on the on-screen keyboard twice.

Make a nested list within a list

You can create a list within a list, such as nested bullets in a bulleted list or outline-style numbering in a numbered list.

  1. If you have an existing list, in your document, make sure you are in the writing area. Drag one finger on the screen until you hear: “Editable text.” Swipe up or down on the screen with one finger until you hear: “Lines.” Swipe left or right to browse to the list item you want to change into a nested list. Triple-tap the screen to select the item.

  2. Swipe up or down on the screen with one finger until you hear: “Items.”

  3. Swipe right with one finger until you hear: “Increase Indent button.” Double-tap the screen.

    The item is now part of a nested list.

  4. To go back to a higher list level, swipe up or down on the screen with one finger until you hear: “Items.” Swipe right with one finger until you hear: “Decrease Indent button. Double-tap to activate.” Double-tap the screen.

Change the bullet or number style

If you want to change the style of existing bullets or numbers, you can choose any style from the Bullet or Numbering library.

  1. In your document, make sure you are in the writing area. Drag one finger on the screen until you hear: “Editable text.” Swipe up or down on the screen with one finger until you hear: “Lines.” Swipe right or left to browse to a list item in the list level where you want to you to change its bullet or numbering style. Triple-tap the screen to select the item.

  2. Swipe up or down on the screen with one finger until you hear: “Items.”

  3. Swipe right with one finger until you hear: “More Options button, collapsed.” Double-tap the screen. The More Options menu expands. You hear: “Home, button.”

  4. Swipe right with one finger until Narrator announces that you have reached the Bullets or Numbering button. Then double-tap to open the library, and swipe right to select the new style.

    You can combine a bulleted list with numbered nested lists, or vice versa.

Change the alignment of a list

To change a list’s alignment with respect to the margin, use Decrease Indent and Increase Indent options.

  1. In your document, make sure you are in the writing area. Drag one finger on the screen until you hear: “Editable text.” Swipe up or down on the screen with one finger until you hear: “Lines.” Swipe right or left to browse to the list item where you want to change the alignment. Triple-tap the screen to select the item.

  2. Swipe up or down on the screen with one finger until you hear: “Items.”

  3. Swipe right with one finger until Narrator announces that you have reached the Increase Indent or Decrease Indent button. Then double-tap the screen.

See also

Use a screen reader to insert and change text in Word

Use a screen reader to share a document in Word

Basic tasks using a screen reader with Word

Use a screen reader to explore and navigate Word

Use Word Online with your keyboard and a screen reader to create bulleted or numbered lists in your document. We have tested it with Narrator, but it might work with other screen readers as long as they follow common accessibility standards and techniques. You'll learn how to change existing lines of text into a list, change the bullet style, and create nested lists. All of these types of lists let you continue the list automatically, just by pressing Enter at the end of a line.

Notes: 

  • If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Office Online. For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update.

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • To learn more about screen readers, go to How screen readers work with Microsoft Office.

  • When using Narrator, your keyboard will default to the Standard layout. To change this in the Narrator settings, press the Windows logo key+Ctrl+N. Press the Tab key until you hear: "Select keyboard layout, Standard." To change the layout to Legacy, press the Down arrow key once. You hear: "Legacy, selected." The new Narrator commands will not be available in the Legacy keyboard layout if keystrokes for legacy commands conflict with those used in new Narrator features.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

  • When you use Word Online, we recommend that you use Microsoft Edge as your web browser. Because Word Online runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not Word Online.

In this topic

Type a bulleted or numbered list

There are several options that let you type a bulleted or numbered list.

Create a bulleted list as you type

  1. At the start of a new line, type * (asterisk), and then press Spacebar. A filled round bullet is automatically created.

  2. Type any text that you want for the first item.

  3. To create a new list item, press Enter.

  4. To stop creating the list, press Enter twice.

Create a numbered list as you type

  1. At the start of a new line, type 1. (the number 1 followed by a period), and then press Spacebar. A numbered bullet is automatically created.

  2. Type any text you want for the first item.

  3. To create a new list item, press Enter.

  4. To stop creating the list, press Enter twice.

Make a list by choosing a bullet or number style on the ribbon

  1. Place the cursor at the beginning of a new list using the arrow keys.

  2. To go to the Home tab, press Alt+Windows logo key+H.

  3. Do one of the following:

    • To create a bulleted list and select a style, press the Tab key until you hear: "Bullets, button collapsed." To expand the Bullet Library, press Alt+Down arrow key. Press the Tab key to browse the styles. The styles are announced as you move.

    • To create a numbered list and select a style, press the Tab until you hear: "Numbering, button collapsed." To expand the Numbering Library, press Alt+Down arrow key. Press the Tab key to browse the styles. The styles are announced as you move.

    To select a style, press Enter.

    The list is created with the selected style and the focus moves to the document area.

Make a nested list within a list

You can create a list within a list, such as nested bullets in a bulleted list or outline-style numbering in a numbered list.

  1. In an existing list, use the arrow keys to go to the end of the item after which you want to start the nested list, and press Enter.

  2. With the cursor at the start of the line for the new item, to go to the Home tab, press Alt+Windows logo key+H.

  3. In the Home tab, press the Tab key until you hear "Increase indent, button," and then press Enter. Word automatically increases the indent for that item and makes it part of a nested list, or a list within the surrounding list.

    Note: The bullet or numbering style for the new list item is based on the style of its parent. You can change these styles to any available bullet or numbering style. To learn how, refer to Change the bullet or number style.

Change the bullet or number style

If you want to change the style of existing bullets or numbers, you can choose any style in the bullet or numbering library.

  1. Select a list or nested list.

    Tip: To select a piece of text, hold down Shift and move the cursor using the arrow keys.

  2. To go to the Home tab, press Alt+Windows logo key+H.

  3. Do one of the following:

    • To create a bulleted list and select a style, press the Tab key until you hear: "Bullets, button collapsed." To expand the Bullet Library, press Alt+Down arrow key. Press the Tab key to browse the styles. The styles are announced as you move, and the currently selected style is announced as "selected."

    • To select a new Numbering style, press the Tab key until you hear: "Numbering, button collapsed." To expand the Numbering Library, press Alt+Down arrow key. Press the Tab key to browse the styles. The styles are announced as you move, and the currently selected style is announced as "selected."

    To select a style, press Enter.

    The list style is changed and the focus moves to the document.

Change the alignment of a list

To change a list’s alignment with respect to the margin, use the Decrease Indent button and Increase Indent button on the ribbon.

  1. Select a list or nested list.

  2. To go to the Home tab, press Alt+Windows logo key+H.

  3. Do one of the following:

    • To decrease indent, or move the list closer to the margin, press the Tab key until you hear: "Decrease indent, button."

    • To increase indent, or move the list farther away from the margin, press the Tab key until you hear: "Increase indent, button."

    To select an option, press Enter.

  4. To move the focus back to the document, press Ctrl+F6.

See also

Use a screen reader to insert and change text in Word

Use a screen reader to share a document in Word

Keyboard shortcuts in Word Online

Basic tasks using a screen reader with Word

Use a screen reader to explore and navigate Word

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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