Use a screen reader to create a workbook in Excel

Use a screen reader to create a workbook in Excel

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

You can create a new spreadsheet in Excel 2016 by using only your keyboard and a screen reader, such as Narrator, the built-in Windows screen reader.


Create a new spreadsheet

When you first start Excel, it opens in Backstage view. Focus lands on the default template, the "Blank workbook", which is accessible by default. You can use the Right and Left Arrow keys to browse other templates, but be aware that some are more accessible than others.

Note: When you start Excel, JAWS says, "Excel, Backstage view." Narrator does not announce the view.

  1. Start Excel.

    An easy way to start Excel is to use the Cortana search box.

    • Press the Windows key. You'll hear, "Cortana search box, editing."

    • Type "Excel 2016" in the search box (you'll hear, "Excel 2016, desktop app.")

    • Press Enter to start Excel.

  2. To use the default blank workbook template, just press Enter. To select a different template, press the Right Arrow to browse the templates and press Enter to select one.

  3. Save the new workbook by pressing Ctrl+S to open the File Save dialog. You'll hear, "Save As tab".

  4. Press the Tab key to move to the file list window, then use the Down Arrow to move thru the file location options, such as OneDrive, Sites, and This PC.

    Press Enter to select a location and move focus to the folder and file list.

  5. Press the Down Arrow to move to the file name box, and type the file name. You'll hear, "Editing, enter file name."

    Note: It's a good idea to give the workbook a name that helps identify it in the future. For example, "QuarterSales_Jan2015" gives a clue about both the contents and the date.

  6. Press the Down Arrow again to move to the file type box. By default, the file type is Excel Workbook, .xlsx. If you want to use this type, press the Tab key to move to the Save button, and then press Enter.

  7. If you want to use a different file type, press the Down Arrow, and browse through the list until you find the one you want and press Enter. Then, press the Tab key to move to the Save button and press Enter.

You just created and saved a new Excel spreadsheet. You're ready to enter data.

See also

Use a screen reader to insert a table in an Excel 2016 worksheet

Use a screen reader to print an Excel workbook

Excel keyboard shortcuts and function keys for Windows

Basic tasks using a screen reader with Excel

Set up your device to work with accessibility in Office 365

Learn how to navigate in Excel using accessible features

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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