Use a screen reader to copy the link for a file or folder in a document library in SharePoint Online

Use a screen reader to copy the link for a file or folder in a document library in SharePoint Online

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This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use SharePoint Online with your keyboard and a screen reader such as JAWS or Narrator, the built-in Windows screen reader, to copy the link for a file or folder in a document library.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • For keyboard shortcuts, go to Keyboard shortcuts in SharePoint Online.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Complete guide to Narrator.

  • This topic makes note of the JAWS functionality as well. To learn more about JAWS for Windows, go to JAWS for Windows Quick Start Guide.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

  • When you use SharePoint Online, we recommend that you use Microsoft Edge as your web browser. Because SharePoint Online runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not SharePoint Online.

In this topic

Use a screen reader to copy the link for a file in a document library in SharePoint_Online

  1. Sign in to your organization’s Office 365 account, start the SharePoint app, and then open your document library.

    Tip: Document libraries in SharePoint Online have two different views: classic and SharePoint Online experience. For most people, SharePoint Online experience is the default. However, if you hear “Check it out button” when navigating your document library, you’re using the classic experience. To view SharePoint Online document libraries, when you hear “Check it out button,” press Enter. After the view of your document library changes to the SharePoint Online experience and the focus moves from the Check it out button to the New link, you hear the name of your document library, followed by “New.”

  2. To view SharePoint Online document libraries, press the Tab key until you hear “Check it out button.” Press Enter. After the view of your document library changes to the SharePoint Online experience and the focus moves from the Check it out button to the New link, you hear the name of your document library, followed by “New.”

    Tip: If you don’t hear “Check it out button,” you’re already using the SharePoint Online experience.

  3. To move the focus to the list of items in your document library, press the Tab key until:

    • In JAWS, you hear “All documents, Grid column headers.”

    • In Narrator, you hear “Table, Name,” followed by the rest of the names of the columns you’re currently using.

  4. To move the focus to the file for which you want to copy a link, press the Down Arrow key until you hear the name of the file.

  5. To open the shortcut menu for the file, press Shift + F10:

    • In JAWS, you hear “Context menu.”

    • In Narrator, you hear “Open,” followed by the names of the rest of the commands on the shortcut menu.

  6. To move the focus to the Get a link command on the menu, press the Down Arrow key until you hear “Get a link.” Press Enter.

  7. As the focus moves to the Share dialog box, you hear “Get a link.” To get the link for the file, press the Tab key until you hear “Create button.” Press Enter.

    Tip: If you don’t hear “Create button,” someone has already created a link for this file. Go to the next step in this procedure.

  8. To copy the link, press the Tab key until you hear “Copy button.” Press Enter.

  9. As the focus moves to the Internet Explorer dialog box, you hear “Internet Explorer dialog.” To allow the webpage to access your Clipboard, press Shift+Tab until you hear “Allow access button.” Press Enter.

    Tip: If you don’t hear “Internet Explorer dialog,” the webpage is already allowed to access your Clipboard. The focus stays on the Copy button.

  10. After you copy the link, the focus moves back to the Share dialog box and the Copy button. You hear “Copy button.”

Use a screen reader to copy the link for a folder in a document library in SharePoint_Online

  1. Sign in to your organization’s Office 365 account, start the SharePoint app, and then open your document library.

    Tip: Document libraries in SharePoint Online have two different views: classic and SharePoint Online experience. For most people, SharePoint Online experience is the default. However, if you hear “Check it out button” when navigating your document library, you’re using the classic experience. To view SharePoint Online document libraries, when you hear “Check it out button,” press Enter. After the view of your document library changes to the SharePoint Online experience and the focus moves from the Check it out button to the New link, you hear the name of your document library, followed by “New.”

  2. To view SharePoint Online document libraries, press the Tab key until you hear “Check it out button.” Press Enter. After the view of your document library changes to the SharePoint Online experience and the focus moves from the Check it out button to the New link, you hear the name of your document library, followed by “New.”

    Tip: If you don’t hear “Check it out button,” you’re already using the SharePoint Online experience.

  3. To move the focus to the list of items in your document library, press the Tab key until:

    • In JAWS, you hear “All documents, Grid column headers.”

    • In Narrator, you hear “Table, Name,” followed by the rest of the names of the columns you’re currently using.

  4. To move the focus to the folder for which you want to copy a link, press the Down Arrow key until you hear the name of the folder.

  5. To open the shortcut menu for the folder, press Shift + F10:

    • In JAWS, you hear “Context menu.”

    • In Narrator, you hear “Open,” followed by the names of the rest of the commands on the shortcut menu.

  6. To move the focus to the Get a link command on the menu, press the Down Arrow key until you hear “Get a link.” Press Enter.

  7. As the focus moves to the Share dialog box, you hear “Get a link.” To copy the link that already exists for the folder, press the Tab key until you hear “Copy button.” Press Enter.

  8. To copy the link, press the Tab key until you hear “Copy button.” Press Enter.

  9. As the focus moves to the Internet Explorer dialog box, you hear “Internet Explorer dialog.” To allow the webpage to access your Clipboard, press Shift+Tab until you hear “Allow access button.” Press Enter.

    Tip: If you don’t hear “Internet Explorer dialog,” the webpage is already allowed to access your Clipboard. The focus stays on the Copy button.

  10. After you copy the link, the focus moves back to the Share dialog box and the Copy button. You hear “Copy button.”

See also

Use a screen reader to check out or check in files in a document library in SharePoint Online

Use a screen reader to create a folder in a document library in SharePoint Online

Keyboard shortcuts in SharePoint Online

Get started using a screen reader with a modern document library in SharePoint Online

Accessibility features in SharePoint Online

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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