Use a screen reader to add a signature in Outlook

Use a screen reader to add a signature in Outlook

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use Outlook with Narrator, the built-in Windows screen reader to add a signature to your email messages. You can set the signature to appear automatically at the bottom of new email messages, replies, and emails you forward.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Complete guide to Narrator.

Add a signature

By default, the "Sent from my Windows 10 phone" message appears at the end of your emails as your signature. Instead of having the default message, you can create a personalized signature for all your messages.

  1. From your Inbox, to go to the Settings menu, swipe right until you "More options," and then double-tap the screen. Swipe right until you hear "Settings button," and then double-tap the screen.

  2. In the Settings menu, swipe right until you hear "Signature button," and then double-tap the screen. The Signature menu opens.

  3. To edit the current signature, swipe right until you hear "Signature, editable text," followed by the current signature, and then double-tap the screen. Type the new signature using the on-screen keyboard.

  4. After typing the new signature, place a finger on the screen and drag it around at the bottom left of the screen until you hear "Back, button collapsed," and double-tap the screen. The on-screen keyboard closes.

    Note: If you don't want to have any signature at the end of your email messages, in the Signature menu, swipe right or left until you hear "On, Use an email signature,," and double-tap the screen to disable the signature. You hear: "Off, Use an email signature."

  5. To close the Signature menu, swipe right until you hear "Back, button collapsed," and double-tap the screen.

  6. To close the Settings menu and go back to your Inbox, swipe right until you hear "Back, button collapsed" and double-tap the screen.

See also

Use a screen reader to format text in your email in Outlook

Use a screen reader to insert a picture or image in Outlook

Basic tasks using a screen reader with email in Outlook

Use a screen reader to explore and navigate Outlook Mail

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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