Threaded comments and notes

Excel for Office 365 has changed the way comments work. Comments are now threaded, and allow you to have discussions with other people about the data. Notes are for making notes or annotations about the data, and work like comments used to work in earlier versions of Excel.

Note: July 25, 2018: Threaded comments and notes are currently beta features, and only available to a portion of Office Insiders at this time. We'll continue to optimize these features over the next several months. When they're ready, we'll release them to all Office Insiders, and Office 365 subscribers.

Comments

Cell with $1,234.00, and a threaded comment attached: "Dave Ludwig: Is this figure correct?" "Amy Smith: Let me check..." and so on
Comments have a Reply box. When people reply, you can see several comments connected together, showing a virtual conversation in the workbook. If you need to discuss data with other people, then use a comment.

Notes

Cell with $1,234.00, and an oOlder, legacy comment attached: "Dave Ludwig: Is this figure correct?"
Notes (formerly called "comments" in earlier versions of Excel) don't have a Reply box. Notes are just for adding annotations or reminders in cells. If you don't need to have a discussion about the data, then use a note.

Frequently asked questions

You can click New Comment on the right-click menu, or on the Review tab. Then you and other people can have discussions in the data.

You can click New Note on the right-click menu. Or you can click Notes > New Note on the Review tab. "Notes" is the new name for the old comments. They do not have a Reply box.

Refrain from clicking New Comment, and instead, click New Note. That command available on the right-click menu. Or you can click Notes > New Note on the Review tab.

There are differences between the way threaded comments work, and the way notes work.

Comments

Notes

White background

Yellow background

Ability to reply

No ability to reply

Ctrl+Enter posts the comment.

ESC moves you out of the comment. Ctrl+Enter creates a new line and doesn't post the comment.

All comments can be shown in a pane alongside the data.

All comments can be shown, but scattered across the cells and not in a pane alongside the data.

You cannot currently format text or add images inside threaded comments.

You can format text and add images inside notes.

You cannot currently resize threaded comments.

You can resize notes.

You cannot remove or change your name.

You can remove or change the name.

To edit a comment, you click (or hover over) the comment text and then click Edit.

To edit a note, you can right-click the note and choose Edit Note. Or you can click Notes > Edit Note on the Review tab.

To show all comments at once, you click Show Comments on the Review tab. Then a Comments pane will appear on the right with all comments and their replies.

To show all notes at once, you click Notes > Show All Notes on the Review tab.

To delete a comment, you right-click comment then click Delete Comment.

To delete a note, you can right-click the note and choose Delete Note. Or you can click Notes > Delete Note on the Review tab.

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