Take your files with you when you graduate

Take your files with you when you graduate

If you have access to your school files stored in Office 365 Education, you can easily move them to your personal OneDrive by uploading them in a web browser. It'll go quicker, though, if you use the OneDrive desktop app. Here are the tasks and considerations related to moving files to OneDrive.

Sync your school-provided OneDrive to your computer

When you sync your files with the OneDrive desktop app, you can move your OneDrive files around just like other files on your computer. It’s easier and quicker, because you aren’t dependent on a network.

Follow the steps below to set up your sync connection with OneDrive. If you've already set this up, you can skip to the next section.

  1. Sign in to Office 365.

  2. Select the blue OneDrive cloud icon in the Windows taskbar notification area.

    OneDrive SyncClient with blue cloud and white cloud icons

  3. Select More > Settings.

    The activity center menu that appears when clicking on the OneDrive Educational icon

    (You might need to click the Show hidden icons arrow next to the notification area to see the OneDrive icon. If the icon doesn't appear in the notification area, OneDrive might not be running. Click Start, type OneDrive in the search box, and then click OneDrive in the search results.)

  4. In Settings, select Account, and then select Add an account.

    OneDrive desktop settings window where you can add an account

  5. When OneDrive Setup starts, enter your school-provided OneDrive account, and then select Sign in.

    Screenshot of the first screen of OneDrive Setup

Create a personal OneDrive account

Your new, personal OneDrive account will be the home for all of your files once you have finished the move. If you already have a OneDrive or Microsoft account, you can skip to the next step. 

  1. Go to onedrive.com and select Sign up for free.

  2. Select Create a Microsoft account.

  3. Type your email address and the password you want to use, and select Next.

    Or select Use a phone number instead, enter your phone number, and select Next.

    If you use a phone number, you’ll receive a code on your phone. Enter the code, and then select Next.

Sync your personal OneDrive to your computer

Follow the steps below to set up your sync connection with OneDrive. If you've already set this up, you can skip to the next section.

  1. Sign in to Office 365.

  2. Select the white OneDrive cloud icon in the Windows taskbar notification area.

    OneDrive SyncClient with blue cloud and white cloud icons

  3. Select More > Settings.

    Screenshot of getting to OneDrive Settings

    (You might need to click the Show hidden icons arrow next to the notification area to see the OneDrive icon. If the icon doesn't appear in the notification area, OneDrive might not be running. Click Start, type OneDrive in the search box, and then click OneDrive in the search results.)

  4. In Settings, select Account, and then select Add an account.

    OneDrive add account dialog

  5. When OneDrive Setup starts, enter your personal OneDrive account, and then select Sign in.

    Screenshot of the first screen of OneDrive Setup

Move your school-provided OneDrive files to your synced personal OneDrive folder

To move your school-provided OneDrive files to OneDrive, drag them from your synced school-provided OneDrive folder to your synced personal OneDrive folder.

By default, your synced OneDrive folder is located in c:\users\username\OneDrive - schoolname. It should also appear under your favorites. To move a file using Windows File Explorer, drag the files you want to your synced personal OneDrive folder. This folder can be found at c:\users\username\OneDrive.

Visual of drag-and-drop from a OneDrive Educational account to a OneDrive Personal account in File Explorer

To move a file using Mac Finder, drag files from the file list in the right pane (your synced school-provided OneDrive folder ) to your synced personal OneDrive folder in the left pane (if you have OneDrive listed there under Favorites). After a moment, Finder will switch to show your existing OneDrive files and folders in the right pane, and you can drag the file into the sub-folder of your choice.

Important: 

  • If you’re moving a large number of files, for best results, we strongly recommend that you move files in batches of no more than 100 files each.

  • Files you move from your school-provided OneDrive to your personal OneDrive are essentially recognized as new files, and as a result, these files don’t retain metadata details such as Modified and Modified By.

Once you’ve moved files to the synced library folder, they’re automatically uploaded to OneDrive. For information about the various icons related to a file's status, refer to What do the OneDrive icons mean?

Move your OneNote class notebooks to your personal OneDrive

Your class notebooks are not stored in your school-provided OneDrive so you will need to move them over separately. You can do this by following the instructions at Save a copy of an Class Notebook or Staff Notebook.

Share files in OneDrive

If you shared files in your school-provided OneDrive, you'll need to share them again after you move them. Also, once you share the files you move into your personal OneDrive, we recommend that you delete the original files from your school-provided OneDrive. This way, people won’t be able to refer to out-of-date copies of files you’d shared with them earlier.

Need more help?

Online

Get online help
See more support pages for OneDrive and OneDrive for Business.
For the OneDrive mobile app, see Troubleshoot OneDrive mobile app problems.

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Email support
If you still need help, shake your mobile device while you're in the OneDrive app or email the OneDrive support team. To contact OneDrive for Business support from your PC or Mac, select the OneDrive icon in the notification area or menu bar, then select More > Send feedback > I don't like something.

OneDrive for Business Admins can also view the OneDrive for Business Tech Community, Help for OneDrive for Business Admins, or contact Office 365 for business support.

Office 365 community forums

Got feedback?
OneDrive UserVoice is your place to suggest the features you’d like to see us add to OneDrive. While we can’t guarantee any specific features or timelines, we will respond to every suggestion that gets at least 500 votes.

Go to the OneDrive UserVoice.

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