Simplified Ribbon reference

Outlook offers you the choice of two different styles of ribbon: the Simplified Ribbon or the classic ribbon. If you choose the new, Simplified Ribbon, your favorite menu items and commands may be in different locations than you're used to.

To locate the commands you use most often, you can type the name of the action in the Tell me what you want to do box in your Outlook client. Outlook will show you both the command itself and help for that command.

Use Tell me what you want to do to find your menu items

You can also use this reference guide to locate your actions. The classic ribbon menu options are shown on the left and the Simplified Ribbon options are shown on the right.

Inbox and mail folder commands

Menu items

Simplified Ribbon

New email, meeting requests, other items

The new email menu items

Delete, archive

The Delete and Archive menu items

Reply, reply all, forward

The Respond menu items

Quick steps

The Quick Steps menu items

Categorize, follow-up, mark as read/unread

The Tags menu items

Browse groups

Browse groups

Search people, address book, filter email

The Find menu items

Speech

Read aloud

Message commands

Menu items

Simplified Ribbon

Paste text and format painter

Paste text

Attach files

Attach files or add a signature

Flag for follow-up and change priority

Change the importance and add a flag

Check names and access the address book

Check names or view the address book

Dictate

Access dictation tools

Calendar and meeting commands

Menu items

Simplified Ribbon

Change your calendar view

Change your calendar view

See the next seven days or go to today

View today or the next seven days

Create a new meeting

Save and create a new meeting

Forward a meeting

Forward an existing meeting

Change Show As and add a reminder

Change how a meeting time is shown

Save, delete, or move a meeting

Save, delete, or move a meeting

Invite attendees

Invite attendees

Change recurrence and view time zones

Change the recurrence and view time zones

Add a Skype or Teams meeting

Add a Teams or Skype meeting link

Categorize or set the importance for a meeting

Add categories and set the importance

Contact and people commands

Menu items

Simplified Ribbon

Save a contact

Save a contact and add a new contact

Delete or move a contact

Delete or move a contact

Email a contact

Email a contact

Categorize or flag a contact

Add a category or follow-up flag

Search for a contact

Search for people and access the address book

Switch between contact detail screens

Switch between different contact screens

Share a contact

Share a contact

Create a new contact

Create a new contact

Task commands

Menu items

Simplified Ribbon

Create a new task

Create a new task

Flag or categorize a task

Categorize or flag your task

Set the importance for a task

Set an importance for your task

Take action on a task

Take an action on your task
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