Last updated: March 2010
Linking to pictures and other documents
If you choose to create a link to an image, file, data source, or other document on your hard disk or on a server, the path to that file is saved in your file. In some cases, the link might include your user name or information about servers on your network. In the case of a data connection, you can choose to save a user name or password within the data connection link.
Also, when you apply an XML Schema to a document, a path to the XML Schema that you have created is saved to the document. In some cases, that path might include your user name.
Printing
When you print a SharePoint Designer 2010 file, and then save that file, Designer 2010 saves the path to your printer with the file. In some cases, the path might include a user name or computer name.
SharePoint Foundation
Microsoft SharePoint Foundation 2010 provides shared, Web-based Workspace sites where you can collaborate on documents or meetings.
When you access a SharePoint site, by using either your Web browser or any Office program, the site saves cookies to your computer if you have permissions to create a new subsite on that site. Taken together, these cookies form a list of sites to which you have permissions. This list is used by several Office programs to provide you with quick access to the sites that you have visited before.
The list of sites that you have visited is not accessed by Microsoft and is not exposed to the Internet unless you choose to make the list more broadly available.
In SharePoint Foundation, when you create a new Web site or list, or add or invite people to an existing Web site or list, the site saves the following for each person, including your:
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Full name
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E-mail address
A user ID is added to every element that you or the other users of the site add to or modify on the site. As with all of the content on the SharePoint site, only administrators and members of the site itself should have access to this information.
All elements of the SharePoint site include two fields: Created By and Modified By. The Created By field is filled in with the user name of the person who originally created the element and the date when it was created. The Modified By field is filled in with the user name of the person who last modified the Microsoft Office file and the date when it was last modified.
Administrators of the servers where SharePoint sites are hosted have access to some data from these sites, which is used for analyzing the usage patterns of the site and improving the percentage of time that the site is available. This data is available only to the server administrators and is not shared with Microsoft unless Microsoft is hosting the SharePoint site. The data specifically captured includes the names, e-mail addresses, and permissions of everyone with access to the site.
All users with access to a particular SharePoint site might search and view all content available on that site.
Auditing
Microsoft SharePoint Foundation 2010 provides auditing features that allow administrators to keep a reliable audit trail of how users are working with certain content.
When SharePoint Foundation administrators enable the Auditing feature, the server automatically records in the SharePoint content database certain actions performed by the user. These actions include view, edit, check-in, and check-out. For each recorded action, the server records identifying information about the file, the action, and the user's SharePoint ID. No data is sent to Microsoft as part of this feature.
This feature is off by default and is available only to administrators of SharePoint sites where content is stored.
Instant messaging and notifications
SharePoint Designer 2010 provides you with the ability to send instant messages from within the program itself and provides you with the ability to be alerted when people are online or when certain changes are made to shared documents or workspaces.
SharePoint Designer 2010 uses a Microsoft instant messaging client to provide you with the ability to see the online presence of other people and to send messages to them. SharePoint Designer 2010 includes a Web control that allows the instant messaging presence to be displayed within a Web page. Microsoft SharePoint Foundation 2010 pages and Microsoft SharePoint Server 2010 pages both make use of this control. Neither of these types of pages transmits presence data back to the Web server.
The purpose of this feature is to allow you to use Web pages to collaborate directly with other people who are working on the same documents or workspaces.
Web page scripts that are written with this Web control can transmit presence data from your instant messaging program to the Web server that is hosting the script. By default, this functionality is enabled only for intranet sites, trusted sites, and sites on the local computer.
