Share your screen in a meeting in Teams

Share your screen in a meeting in Teams

To share your screen in a meeting, select Share Share screen button in your meeting controls. Then, choose to present your entire desktop, a window, a PowerPoint file, or a whiteboard.


Share tray in a Teams meeting

Share your...

If you want to...

Great when...

Desktop

Show your entire screen, including notifications and other desktop activity

You need to seamlessly share multiple windows

Window

Show just one window, and no notifications or other desktop activity

You only need to show one thing and want to keep the rest of your screen to yourself

PowerPoint

Present a PowerPoint file others can interact with

You need to share a presentation and want others to be able to move through it at their own pace

Whiteboard

Collaborate with others in real time 

You want to sketch with others and have your notes attached to the meeting

When you're done sharing, go to your meeting controls and select Stop sharing.  

Include system audio

Sharing your system audio lets you stream your computer audio to meeting participants through Teams. You can use it to play a video or audio clip as part of a presentation.

To share your system audio, select Share  Share screen button  in your meeting controls and then Include system audio. When you share, all your system audio, including notifications, will be included in the meeting. For more on sharing system audio, check out Share system audio in a Teams meeting.

Note: For now, we only support sharing system audio on Windows devices.

Share PowerPoint slides in a meeting

If you choose to share a PowerPoint file in a meeting, participants will get some special capabilities:

  • They'll be able to move around to different slides without interrupting the main presentation.

  • They can sync their view back to the presenter's view with one click.

  1. Select Share Share screen button in your meeting controls.

  2. In the PowerPoint section, select the file you want. Select Browse to find a different file.

    Notes: 

    • The PowerPoint section lists the most recent files you've opened or edited in your team SharePoint site or your OneDrive. If you select one of these files to present, all meeting participants will be able to view the slides during the meeting. Their access permissions to the file outside of the meeting won't change.

    • If you select Browse and choose to present a PowerPoint file that hasn't been uploaded to Teams before, it will get uploaded as part of the meeting. If you're presenting in a channel meeting, the file is uploaded to the Files tab in the channel, where all team members will have access to it. If you're presenting in a private meeting, the file is uploaded to your OneDrive, where only the meeting participants will be able to access it.

Give and take control of shared content

Give control

If you want another meeting participant to change a file, help you present, or demonstrate something, you can give control to that person. You will both be in control of the sharing, and you can take back control anytime.

Note: When you’re sharing an app, only give control to people you trust. People you give control to may send commands that could affect your system or other apps. We've taken steps to prevent this but haven't tested every possible system customization.

  1. On the sharing toolbar, select Give control.

  2. Select the name of the person you want to give control to.

    Teams sends a notification to that person to let them know you’re sharing control. While you’re sharing control, they can make selections, edits, and other modifications to the shared screen.

  3. To take control back, select Take back control.

Take control

To take control while another person is sharing, select Request control. Then, the person sharing will approve or deny your request.

While you have control, you can make selections, edits, and other modifications to the shared screen.

When you’re done, select Release control to stop sharing control.

Zoom into shared content

Want to get a better look at shared content?

Click and drag to see different areas.

And to zoom in or out, try the following:

  • Pinch in or out on your trackpad

  • Use the keyboard shortcuts Control + Plus sign and Control + Minus sign

  • Hold the Control key and scroll with your mouse

Note: Mac trackpads don't support zoom in meetings. If you're on a Mac, use one of the other options.

Share content

Sharing on mobile is as easy as on desktop. Just select More options More options button >Share Share screen button in your meeting controls. You can choose to present a photo, video, PowerPoint, or your entire screen.

A menu in a meeting with options to start recording, place yourself on hold, call yourself, share, get a dialpad,  or turn off incoming video.         Sharing options, including sharing a PowerPoint, photo, video, or screen.

Share...

If you want to...

A photo

Take a photo to share or choose one from your gallery

A video

Share a video from your camera

A PowerPoint

Present a PowerPoint file others can interact with

Your screen

Show your entire screen, including notifications and other activity

Notes: 

  • To go forward and back in a PowerPoint presentation, you can swipe in the direction you'd like to go, or tap the forward and back buttons on the bottom of your screen. 

  • Although whiteboard sharing isn't available on mobile yet, you can collaborate on a whiteboard shared from another device.

Zoom into shared content

Want to get a better look at shared content?

Pinch in or out to zoom, and tap and drag to see different areas.

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