Share a list item in SharePoint

You can send a link to a SharePoint list item by using the Share command or the Copy link command. In both cases, the link will work for only people who have existing access to the list.

To share a list item with someone who doesn't already have permission, invite people to the site. For info about this, see Manage your SharePoint site settings.

Note: Does your screen look different than the examples here? The site might be set to use the classic experience by default, or you might be using an earlier version of SharePoint. If you're a list owner, site owner, or administrator, see Switch the default experience for lists or document libraries from new or classic for the steps to set the default experience.

Share a list item by sending a link in email

  1. Select the app launcher Office 365 app launcher icon , select SharePoint, browse to the site, and then open the list. If you can’t find the list, select Site contents in the left pane.

  2. Select the item, and then on the command bar, select Share Lists Share Icon . If the Share button isn't available, make sure you aren't editing a list or haven't selected multiple items. 

  3. In the Send Link dialog box, type the names or email addresses of the people to whom you want to send the link. An error will appear if you enter a person who doesn't already have permission.

    The Send Link dialog box that appears when a list item is selected

  4. Add an optional message.

  5. Click Send.

Share a list item by using Copy link

  1. Select the app launcher Office 365 app launcher icon , select SharePoint, browse to the site, and then open the list. If you can’t find the list, select Site contents in the left pane.

  2. Select the list item, and then on the command bar, select Copy link. If the Copy link button isn't available, make sure you aren't editing a list or haven't selected multiple items.

  3. Click Copy to copy the link to the clipboard.

  4. Send it to the people you want. The link will work for people only if they already have permission to the list.

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Updated April 24, 2019

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