Set up your SharePoint hub site

Set up your SharePoint hub site

SharePoint administrators can create hub sites in SharePoint Online. Creating hub sites changes an existing site to a hub site. 

A hub site links together sites based on a project, department, division, region, etc. Associating a site with a hub site makes it easier to discover related content, news, and site activity across all associated sites. Getting the most value from hub sites requires some initial planning.

Use hub sites when you need:

  • Consistent branding across a collection of associated sites

  • Increased visibility to collections of related content

  • Enhanced search and navigation capabilities for content relevant to specific groups of people

Notes: 

  • You must be the site collection administrator to perform these steps.

  • Some functionality is introduced gradually to organizations that have set up the targeted release options in Office 365. This means that you may not yet see this feature or it may look different than what is described in the help articles.

In this article:

Hub site basics for site owners

Edit the hub site name and logo

The hub name and logo appear in the hub site navigation bar and will allow others to identify the hub when connecting sites.

Example of a hub header, highlighting the hub name and logo

  1. Select Settings Settings for SPO Migration tool

  2. Select Hub site information

  3. Make your edits and Save your changes

Note: You can hide the hub site name as long as you have selected a logo

Edit the navigation bar

Customize the navigation of your hub site to ensure content can be easily discovered. Consider using a mega menu to increase content visibility. 

Image of a navigation bar with "edit" highlighted

  1. Select Edit

  2. To add a new menu link or header, hover in-between menu topics until you see the plus sign

  3. Select the ellipsis to edit, move, and remove navigational links

  4. Make your edits and Save your changes

Change the hub site theme

All sites associated with the hub site will inherit the hub site theme.

  1. Select Settings Settings for SPO Migration tool

  2. Select Change the look

  3. Select the look you want and a preview of the theme will appear

  4. Click Save to apply the theme to your site

Notes: 

  • If the theme for the site that was converted to a hub site was never changed from the default theme assigned by SharePoint at the time it was created, the sites associated with the hub site will not inherit the hub site theme.

  • Classic experience SharePoint sites that are associated with a hub site will retain their original theme.

  • Changes made to the theme may not appear right away.

Choose a site design for associated sites

Associated sites are the individual sites that are connected to the hub site. If made available by your administrator, select a site design to apply to all associated sites. The site design will automatically apply to sites that join the hub site in the future.

  1. Select Settings Settings for SPO Migration tool

  2. Select Site information

  3. Select the site design you want applied from the drop-down list

  4. Select Save

Note: Site design options are managed by your administrator.

Manage site association approvals 

Create an approval flow

Sites associated to hub sites should be managed through a standard approval process to ensure organizational coherence and to protect sensitive content. Creating approval flows ensure new site associations meet a standard set of criteria determined by the hub site owner before joining the hub site. 

Once your administrator has created a hub, hub site owners can create and manage site association approval flows in Hub site information.

To create a new approval flow:

  1. Go to the hub site and select Settings  Settings for SPO Migration tool , and then click Hub site settings

  2. Toggle the Require approval for associated sites to join 

  3. Select Create flow to create the approval flow

  4. Name your flow

  5. Confirm the approved site additions come from one or more of the hub site owners.

  6. Select Create flow, to complete and implement the new flow

View flow details and manage previously created flows in Hub site settings.

Note: There are no approval flows for sites leaving hub sites.

Turn off an approval flow

  1. Go to the hub site and select Settings Settings for SPO Migration tool , and then click Hub site settings

  2. Toggle the Require approval for associated sites to join

  3. After you toggle this setting, new sites will not require approval to be associated with this hub site. Your approval flow will not be deleted.

 View flow details and manage previously created flows in Hub site settings.

Delete an approval flow

When you turn off an approval flow, the approval flow is not automatically deleted.

To delete the approval flow:

Screenshot of the app launcher in M365 with Flow highlighted  

  1. Go to the hub site and select the App launcher icon in the left hand corner of the Microsoft 365 navigation bar

  2. Click on Flow app to navigate to the Flow website. If you do not find the Flow app, click Explore all your Apps and then scroll through the list and locate the Flow app.

  3. Click on My flows to view all previously created and active flows

  4. Select the approval flow’s and select Delete

Once the flow is deleted, it is deleted permanently from Microsoft Flow.

Do more with your hub site 

Add the News web part

Add the News web part to the homepage to see news from associated sites.

In the news web part, select "sites across the hub" as the source. You can choose which associated sites display news on the hub site home page and viewers will only see news for sites they have access to.

Add the Sites web part

Add the sites web part to the homepage to see activity on associated sites.

Add the Highlighted Content web part

Add the highlighted content web part to dynamically display content from a document library, a site, a site collection, or all sites.

More about SharePoint hub sites

What is a SharePoint hub site?

Create a hub site in SharePoint Online

Associate a SharePoint site with a hub site

Disassociate a SharePoint site from a hub site

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