Set up vacation and other administrative (nonproject) time

Tracking administrative time enables you to track exceptions, such as vacations, team meetings, training, internal projects, and other nonproject time. Administrative time is entered by team members on their My Timesheet and My Schedule pages.

You should track administrative time if:

  • You are integrating with an accounting system that requires data on exceptions.

  • Your management team wants to see reports on exceptions.

  • Project managers or resource managers want team members to enter out-of-office time so that the time appears as unavailable for project assignments.

Set up administrative time

  1. On the Quick Launch, click Server Settings.

  2. On the Server Settings page, click Administrative Time.

  3. On the Edit or Create Administrative Time page, click New Category to add a new category of administrative time.

    To modify an existing category, in the row that corresponds to the category, make the changes that you want, as they are detailed in the rest of the steps in this procedure.

  4. In the Categories column, type the name of the category for the type of administrative time.

    Note: For data history purposes, after you save a category, you cannot delete it.

  5. In the Status column, click Open or Closed to specify if the team members can record time against the category.

  6. In the Work Type column, click Working or Non Working to indicate the type of work that the category represents. Meetings and training are examples of administrative working time, and vacation and sick days are examples of administrative nonworking time.

  7. In the Approve column, click Yes or No to indicate if the category requires approval before being submitted to a manager.

  8. Select the Always Display check box to always display the category on the My Timesheet page. Clear this check box if you want to set up categories of administrative time but don't want team members to enter time against the category until later.

Why can't I perform some actions in Microsoft Office Project Web Access?

Depending on the permissions settings you used to log on to Project Web Access, you may not be able to see or use certain features. Also, what you see on some pages may differ from what is documented if your server administrator customized Project Web Access and did not customize the Help to match.

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