Microsoft Forms is a part of Office 365 that allows your users to quickly and easily create custom quizzes, surveys, questionnaires, registrations and more. When you create a quiz or form, you can invite others to respond to it using any web browser, even on mobile devices. As results are submitted, you can use built-in analytics to evaluate responses. Form data, such as quiz results, can be easily exported to Excel for additional analysis or grading.
Office 365 administrators can control how Microsoft Forms is used in their organization through the following tasks:
Turn off or turn on Microsoft Forms
Microsoft Forms is on for your organization by default. You can turn it off at any time.
Turn off Microsoft Forms for individual users
When you turn off Microsoft Forms for a user, that person can't use Microsoft Forms. The Forms tile will get hidden in the Office 365 app launcher and homepage. Check out the Assign licenses to users in Office 365 for business topic for steps on disabling or enabling Microsoft Forms for an individual.
Control external collaboration
By turning off or turning on external collaboration for Microsoft Forms in the Office 365 Admin Center, an Office 365 administrator can control whether external users are allowed to collaborate with users in your organization on a form or quiz. For example, a user in your organization creates a form, but wants to invite others to help:
The external collaboration setting allows you to restrict the collaboration on the form to only users within your organization.
See Share a form to collaborate for more information about sharing a form.
Important: The Microsoft Forms external collaboration setting does NOT control the following, which are always allowed regardless if the external collaboration setting is set to off:
The external collaboration setting is turned on by default, and can be easily configured through the Office 365 Admin Center through the following steps:
If your business has legal, regulatory, and technical standards to meet for content security and data use, this section is for you.
Where is data stored for Microsoft Forms?
Microsoft Forms data is stored on servers in the United States and Europe. All data is located in the United States, except for European-based tenants who started using Microsoft Forms after May 2017. Their data is stored in databases in Europe.
Is Microsoft Forms compliant?
Microsoft Forms data follows the O365 Compliance Framework, and meets Compliance Category C as outlined in the framework.
Microsoft Forms has also met GDPR compliance requirements as of May 2018. Please refer to Office 365 Data Subject Requests for the GDPR for more information.
Are FERPA and BAA protections in place?
Microsoft Forms meets FERPA and BAA protection standards.
If the original owner of a form is no longer with my organization and/or their Microsoft Forms license has been removed, what happens to the data that is associated with the form they created?
The data is retained indefinitely, even if the original owner's user account is not deleted. Currently, there is no limit for the number of users for which data is retained, as long as the provisioning of their accounts is within your organization's online service agreement. There is also no limit for the amount of data stored for user accounts.
If the original owner of a form returns to your organization and is reassigned their previous user account ID and Forms license, they will be able to access the forms they created prior to leaving your organization. If a new user account ID has been assigned (even using a previous user name and email address), they will not be able to access the forms they created prior to leaving the organization.
What can I use Microsoft Forms for?
Microsoft Forms is a simple, lightweight app that lets you easily create surveys, quizzes, and polls. In educational institutions, it can be used to create quizzes, collect feedback from teachers and parents, or plan class and staff activities. In business organizations, it can be used to collect customer feedback, measure employee satisfaction, improve your product or business, or organize company events.
Who can use Microsoft Forms?
Microsoft Forms is generally available for the following Office 365 Education suite licenses:
Office 365 Education
Office 365 Education Plus
Office 365 Education E5
Existing customers who purchased E3 prior to its retirement
Microsoft Forms is generally available for the following Office 365 commercial suites:
Office 365 Business Essentials
Office 365 Business Premium
Office 365 Enterprise E1, E3, and E5 plans
Existing Office 365 Enterprise E4 customers who purchased E4 before its retirement
Simply log in to forms.office.com with your Office 365 school or work credentials, and you can start creating surveys, quizzes, and polls.
Microsoft Forms is also generally available for users with a Microsoft account (Hotmail, Live, or Outlook.com).
Can people without an Office 365 account still submit a survey or quiz on Microsoft Forms?
Microsoft Forms authors can toggle their settings to allow users outside of their organization to respond to their survey or quiz. In this case, users will be submitting responses anonymously. If you want to see who has filled out your survey or quiz, you can require respondents to fill in their names as part of your questionnaire.
What is the limit on the number of forms that can be created and the number of responses a form can receive?
Office 365 Education and Office 365 Commercial subscribers can create up to 200 forms and each form can receive up to 50,000 responses. Microsoft Forms users with a Microsoft account (Hotmail, Live, or Outlook.com) can create up to 200 forms and each form can receive up to 1,000 responses.
If you require more responses, we recommend exporting existing responses to an Excel workbook, and then clearing these from your survey or quiz. This will enable you to collect more responses once cleared.
Which web browsers does Microsoft Forms work with?
Microsoft Forms is optimized for Internet Explorer 10+, Edge, Chrome (latest version), Firefox (latest version), Chrome on Android (latest version), and Safari on iOS (latest version).
In what languages is Microsoft Forms available?
Will Microsoft Forms replace Microsoft InfoPath?
No. Microsoft InfoPath was a solution to create customizable forms that can enable automated workflows, whereas Microsoft Forms is a basic, lightweight app for quickly collecting information via surveys and quizzes.
Microsoft InfoPath is being replaced by SharePoint Lists, Flow, and PowerApps – modern solutions for digitizing traditional company forms, automating workflows, and transforming business processes. Learn more.
Where can I go to submit feedback such as product bugs or feature requests?
We'd love to hear from you! Please visit the Microsoft Forms User Voice site to provide suggestions and vote on ideas others have already submitted.
Note: See Frequently asked questions about Microsoft Forms to learn more.
See the Microsoft Forms landing page for a complete listing of Microsoft Forms articles.